1. IOWA MUNICIPAL PROFESSIONALS INSTITUTE 2013 BEST PRACTICES IN CITY GOVERNMENT July 17, 2013 Patrick Callahan, Municipal Consultant

2. General Overview of the Session Agenda Handouts Advance Survey – 13 Responses Confidential Questions

3. The Open Forum Discussion Ground Rules Comments and Suggestions Consult the City Attorney Area of Experience or Expertise Examples of Programs, Policies, or Reports Breaks

4. Topics of Most Interest – First Priority – Based on Survey A. Fiscal Issues General accounting Investment of city funds Auditing Requirements Budget preparation Monthly financial reports Bonds-post issuance compliance

5. B. Economic Development Topics Access to state programs Grants for infrastructure improvements Tax Increment Financing (TIF)

6. C. Quality of Life Topics Nuisance abatement procedures Junk vehicle ordinance Removal of dilapidated buildings Animal control issues

7. D. Interpersonal Relationships Mayor relationships Council members relationships Police Chief & Fire Chief City Attorney relationships

8. E. Personnel Topics Personnel records and retentions Payroll issues and pay plans Fair Labor Standards Act Health insurance plan administration

9. E. Personnel Topics (continued) Personnel Manual or handbook Current job descriptions Code of ethics policy

10. F. Budget Preparation Topics Review of all the possible tax levies State budgeting forms Storm water utility fee Capital improvements plan & Levy

11. City Newsletter – Exchange of Information Name of City and Frequency Sign-up Sheet

12. City Websites and Technology Examples of Websites Electronic Council Packets On-line payments – city services Miscellaneous Technology Issues

13. Topics of Most Interest – Second Priority – Based on Survey A.General Administration Preparation of ordinances & resolutions Municipal infractions ordinance Open meetings and open records law New Council members orientation

14. B.Personnel Topics Payroll tax payments Americans with Disabilities Act Family Medical Leave Act Employee Performance Evaluations

15. C.Public Works Topics Street maintenance & seal coating Water utilities management Wastewater utilities management

16. D. Miscellaneous Topics Downtown redevelopment City – County services sharing Equipment sharing – other cities

17. E.Revenue Enhancements Fees for Fire & EMS Services Special assessments Local option sales tax Administrative fees – nuisances, animal control, etc. Collection of unpaid utility bills

18. F. Special Requests Special Event Applications & Process “ALICE” Training Facebook & Twitter – City Use Scanning of documents – Retaining the original copies Commercial Property Tax rollback

19. Confidential Issues & Questions General Discussion – Any Topics not already Discussed

20. Suggestions on Ways to Improve the Best Practices Forum

21. Website for Handouts Referenced: http://www.extension.iastate.edu/communities/OSLGP/2012MPI

22. Contact Information Patrick Callahan Callahan Municipal Consultants, LLC 417 Kaitlynn Ave Anamosa, IA 52205 Phone: 563-599-3708 Email: callahan.cmc@gamil.com