1. Attendance Training for Secondary Campuses

2. Student Accounting Overview for Secondary Campuses Agenda August 24, 2012 Presenter: Oscar Lopez, Student Accounting Officer Joe Rodriguez, Administrative Assistant I. 2012-2013 Student Attendance Accounting Handbook II. No Show Students III. Enrollment Procedures/Forms IV. Attendance Snapshot V. Attendance Guidelines VI. Attendance Corrections VII. Average Daily Attendance (ADA) VIII. 1st Six Weeks Timeline Schedule IX. End of the Year Box Procedures X. Question & Answers

3. 2012-2013 STUDENT ATTENDANCE ACCOUNTING HANDBOOK (SAAH)

4. 2012-2013 STUDENT ATTENDANCE ACCOUNTING HANDBOOK The Student Attendance Accounting Handbook contains all the official attendance accounting rules and regulations for all public school districts in Texas. The 2012-2013 SAAH is available on the Student Accounting Website The handbook can be downloaded in the following link: http://www.bisd.us/StudentAccounting/forms/stu_att_hdbk_doc_12-13.doc

5. 2012-2013 STUDENT ATTENDANCE ACCOUNTING HANDBOOK The handbook contains thirteen sections which include as follows: Section 1 Overview Section 2 Audit Requirements Section 3 General Attendance Requirements Section 4 Special Education Section 5 Career and Technical Education Section 6 Bilingual/English as a Second Language (ESL) Section 7 Prekindergarten Section 8 Gifted and Talented Section 9 Pregnancy Related Services Section 10 Non-Traditional Schools Section 11 Non-Traditional Programs Section 12 Appendix: Average Daily Attendance and Funding Section 13 Glossary

6. 1.5 Auditing of Attendance Information Regardless of where attendance records are filed or stored, they must be readily available for audit by the Financial Audits Division of the TEA. Auditors have the authority to examine attendance records for any year for which your district is required to retain records

7. Section 2 Audit Requirements As stated in the overview section, the superintendent of schools is responsible for the safekeeping of all attendance records and reports. Your district may store these records or reports in a central office or on the respective school campuses.

8. 2.1 General Audit Requirements Your district must make available and provide to the School Financial Audits Division of the TEA copies of all required attendance records within 20 working days of written request by the agency. Failure to provide all required attendance records [specific program(s) and/or grant(s)] could result in the TEA's retaining 100% of your district's Foundation School Program (FSP) allotment for the school year(s) for which records have been requested.

9. 2.3 Required Documentation The student attendance data asked for in an audit must be organized into three distinct data sets: Student Detail Report Campus Summary Report(s) District Summary Report

10. SECTION 3: GENERAL ATTENDANCE REQUIREMENTS

11. 3.2.1 ADA Eligibility Coding Code 0 Enrolled, Not in Membership Code 1 Eligible for Full-Day Attendance Code 2Eligible for Half-Day Attendance Code 3Eligible Transfer Student Full-Day Code 4Ineligible Full-Day Code 5Ineligible Half-Day Code 6Eligible Transfer Student Half-Day

12. 3.6 General Attendance – Taking Rules Each teacher or other school employee who records student attendance must certify, in writing, that all such records are true and correct to the best of his or her knowledge and that the records have been prepared in accordance with laws and regulations pertaining to student attendance accounting. Electronic signatures are acceptable. Signature stamps and pencil are not acceptable.

13. 3.6 General Attendance-Taking Rules (continued) Students who are on campus and in their classrooms at the time attendance is taken must have their official attendance conducted and completed by the classroom teacher. Attendance may not be taken by students, classroom aides, or clerks. Using a "sign-in" sheet to record attendance is not acceptable.

14. 3.6.1 Manual Entries for or Corrections to Student Attendance Data Always use ink to make manual entries or corrections in the attendance records, on daily absence slips, on 6-week absence reports, and/or on daily summary sheets. Never record manual entries in pencil, use liquid correction fluid, or use a signature stamp. If errors are made on any official attendance document, strike through the error, enter corrections nearby, and initial.

15. A ⁄ OL

16. No Show Students

17. NO SHOW STUDENTS It is important that all teachers mark “NS” (No Shows) for student who have not shown to class on Teacher Access Center All “No Shows” should be identified by not later than 5:00 p.m. on Friday, August 31, 2012.

18. Enrollment

19. Enrollment ( First Fifteen Days ) The Enrollment Report should be faxed or emailed to your Area Assistant Superintendent’s office and the Student Accounting office by no later than 11:00 a.m. on the first fifteen (15) days of school. Do not generate any report from eSchoolPLUS to report enrollment counts until the “NO SHOWS” have been identified and withdrawn. After the first fifteen days the Enrollment Report is due in Student Accounting office by 11:00 a.m. for the first and third Thursday of each month unless otherwise noted in the Enrollment Report Schedule.

20. 2012-2013 ENROLLMENT SCHEDULE August 27, 2012September 14, 2012January 24, 2013 August 28, 2012September 20, 2012 August 29, 2012February 07, 2013 August 30, 2012October 04, 2012February 21, 2013 August 31, 2012October 18, 2012 September 03, 2012October 26, 2012 ***March 07, 2013 September 04, 2012March 21, 2013 September 05, 2012November 01, 2012 September 06, 2012November 15, 2012April 04, 2013 September 07, 2012April 18, 2013 September 10, 2012December 06, 2012 September 11, 2012December 20, 2012May 02, 2013 September 12, 2012May 16, 2013 September 13, 2012January 10, 2013May 30, 2013 *** PIEMS SNAPSHOT DATE

21. Enrollment Report All students enrolled in campus need to be reported. The students attending Lincoln Park, B.A.C, and B.L.A. are part of the home campus enrollment.

22. Enrollment Report Starting September 20, 2012, the Gifted & Talented and the Special Education students need to be reported. Special Education students who are Self- Contained with instructional setting codes 44 or 45 should be reported in the special education section of the enrollment. Do Not include homebound, resource room/service, speech or content mastery.

23. Enrollment Report (continued) Enrollment forms available on the Student Accounting website. http://www.bisd.us/StudentAccounting/forms/2012- 2013%20Enrollment%20Forms.doc Enrollment count can be faxed to 544-3963 or emailed to enrollment@bisd.usenrollment@bisd.us

24. SCHOOL:__________ DATE:__________ GradeRegular Special Education Gifted/ Talented Grand Total 6 th 7 th 8 th Total Principal’s Signature:___________________

25. SCHOOL:__________ DATE:__________ GradeRegular Special Education Gifted/ Talented Grand Total 9 th 10 th 11 th 12 th Total Principal’s Signature:___________________

26. Attendance Snapshot

27. 3.6.2 Time of Day for Attendance Taking Each campus must determine attendance for all grades by the absences recorded at the one particular point in time the campus has chosen for roll to be taken (a snapshot, e.g., 9:45 a.m.) during the second or fifth instructional hour of the day or its equivalent. However, once a time has been selected, a campus may not change it during the school year.

28. Campus Attendance Snapshot Besteiro 9:00 a.m. Cummings 9:10 a.m. Faulk 9:17 a.m. Garcia 9:15 a.m. Lucio 9:17 a.m. Manzano 9:00 a.m. Oliveira 9:15 a.m. Perkins 9:00 a.m. Stell 9:10 a.m. Stillman 9:14 a.m. Vela 9:00 a.m. Hanna 10:00 a.m. Lopez10:20 a.m. Pace10:00 a.m. Porter10:15 a.m. Rivera10:25 a.m. Veterans10:00 a.m. B.E.C.H.S. 10:00 a.m. Lincoln Park 10:30 a.m. B.L.A.10:15 a.m. B.A.C.TAP 10:00 a.m. PTP 10:00 a.m.

29. Attendance Guidelines

30. 3.3.2 Entry and Reentry Dates The student's entry date is the first day the student is physically present during the official attendance accounting period on a particular campus. A student's re-entry date is the first day the student is physically present during the official attendance accounting period after having been withdrawn from the same campus. A student cannot be absent on either the entry or the re-entry date. Also, a student cannot be absent on the first day of school.

31. 3.4.1 Students 18 Years of Age or Older Your district may withdraw a student who is at least 18 years old and is voluntarily enrolled in school when he or she accumulates more than five unexcused absences in a semester. Your district may revoke the enrollment of such a student for the remainder of the school year. A student who is removed from school under this provision will be considered a dropout for accountability purposes unless the student returns to school during the school-start window the following fall.

32. 3.4.2 Temporary Absences and Withdrawal Your district may not withdraw a student who is temporarily absent (e.g., as a result of illness or suspension) but still a member of your district. Ex. if student is absent two weeks for medical reasons you can not withdraw the student.

33. 3.4.3 Students Whose Where aborts Are Unknown Your district should decide the withdrawal date for a student who never officially withdrew from school, but whose whereabouts can no longer be determined, according to applicable local policies.

34. When to withdraw a student under the age of 18 with excessive absences. FEA (LOCAL) The District may initiate withdrawal of a student under the age of 18 for nonattendance under the following conditions: 1. The student has been absent ten consecutive school days; and 2. Repeated efforts by the attendance officer and/or principal to locate the student have been unsuccessful. NOTE: Do not delete the ten absences. This is documentation to support the reason of the withdrawal.

35. 3.6.3 Requirements for a Student's Being Considered Present or Absent for FSP (Funding) Purposes A student not actually on campus at the time attendance is taken may be considered in attendance for FSP purposes if the student —

36. . 1. is enrolled in and attending an off-campus dual credit program course. (DCP) 2. is participating in an activity that is approved by your local school board and is under the direction of a professional staff (UIL) 3. is participating in a mentorship approved by district personnel to serve as one or more of the advanced measures needed to complete the Distinguished Achievement Program (DAP)

37. 4. misses school for the purpose of observing religious holy days, including traveling for that purpose. (REL) To be considered a religious holy day, the day should be one generally recognized by the student’s religious denomination as a holy day that is required to be observed by all members of that denomination. Church retreats, camps, and mission trips and individual religious rites (baptisms, christenings, bar mitzvahs, etc.) are not considered holy days. “Taps” 5. is in Grades 6 through 12 and misses school for the purpose of sounding “Taps” at a military honors funeral held in Texas for a deceased veteran. (TAP)

38. court 6. misses school for the purpose of attending a required court appearance, including traveling for that purpose. (CRT) A court appearance is considered to be required if the law (federal or state) or the court mandates an appearance by the student in a criminal, civil, or traffic matter. Examples of required court appearances would be: appearances in response to a jury summons in the name of the student, a subpoena in the name of the student, or a traffic ticket marked “You Must Appear” or “Court Appearance Required.” a student's appearance in court as a plaintiff or defendant or as the subject of a court proceeding, as an adoption or custody proceeding. Acceptable forms of documentation may be a copy of: a pleading or other document filed with the court, a notice from the court clerk regarding a hearing or trial date, a jury summons, a subpoena, etc. Important: Absences to meet with probation officers and other absences related to court-ordered activities outside the courtroom do not qualify as required court appearances.

39. 7. misses school for the purpose of serving as an election clerk, including traveling for that purpose (ELC) 8. misses school for the purpose of appearing at a governmental office to complete paperwork required in connection with the student's application for United States citizenship, including traveling for that (GOV) 9. misses school for the purpose of taking part in the students own United States naturalization oath ceremony, including traveling for that purpose. (USN)

40. 10. is temporarily absent because of a documented appointment with a health care professional licensed to practice in the United States. 61 To be considered temporarily absent, the student must begin classes or return to school on the same day of the appointment. The appointment should be supported by a document, such as a note from the health care professional. 65 The appointment must be a face-to- face consultation with a health care professional. (MED)

41. Examples of health care professionals  The Texas Health and Safety Code, §105.003, requires the statewide health coordinating council to collect information on the following professionals, any of which would be considered examples of health care professionals.  audiologists  chiropractors  licensed professional counselors  licensed chemical dependency  counselors  dentists  dental hygienists  emergency medical services personnel  marriage and family therapists  medical radiologic technologists  licensed vocational nurses  registered nurses  certified nurse aides  occupational therapists  optometrists  pharmacists  physical therapists  physicians  physician assistants  psychologists  social workers  speech-language pathologists

42. 11. is in his or her junior or senior year of high school and misses school for the purpose of visiting an institution of higher education accredited by a generally recognized accrediting organization to determine the student's interest in attending the institution. (UNI)

43. Attendance Attendance need to be recorded daily on all periods. All campuses are required to enter the proper attendance codes based on the documentation provided by the students or teachers. Attendance clerks are responsible of entering the proper attendance codes to eSchoolPLUS.

44. Attendance Codes There is a total of 25 attendance codes available. 21 attendance codes are equivalent to present 3 attendance codes are equivalent to an absence 1 attendance code used only during the first week of school The attendance code specify what kind of attendance was recorded for each day the student was not physically in the instructional classroom.

45. Attendance Codes Equivalent to a “Present” 1 = 1 st Day In School ADM = with administrator COU = with counselor EXT = extra curricular activity FTR = approved field trip MED = health care appointment NUR = in nurse’s office PRE = present REL = religious holy day

46. Attendance Codes Equivalent to a “Present” (continued) ISS = in school suspension TDY = tardy TES = testing UIL = UIL activity CRT = req. court appearance

47. Attendance Codes Equivalent to a “Present” (continued) DAP = distinguish achievement program DCP = dual credit program ELC = election clerk GOV = governmental office for U.S. citizenship TAP = military veteran funeral UNI = visiting an institution of higher education USN = United States naturalization oath ceremony

48. Attendance Codes Equivalent to an “Absence” ABS = absent (unexcused) OSS = out of school suspension (excused absence) EXA = excused absence

49. Other Attendance Codes NS = NO SHOW Used only the first week of school until campus has indentified the “no show” and withdrawn the students from StudentPLUS

50. Attendance Corrections

51. 2.3.5 Additional required documentation Sufficient paper documentation to support any changes to posted absences Class admittance slips or other documentation to support the claim that a student was with a nurse, counselor, assistant principal, or other school official at the time was taken

52. 2.3.5 Additional required documentation (continued) Documentation supporting the claim that a student was attending a board-approved activity, accompanied by a certified teacher/adjunct staff member of the district, signed by the person who supervised the students Documentation supporting the claim that a student was at a documented appointment with a health care professional

53. 3.6.4 Excused Absences for Academic Purposes the temporary absence of the student for any reason acceptable to the teacher, principal, or superintendent. However, the student will not be counted as present for FSP (funding) purposes for the day(s) of the absence unless the absence is for one of the reasons specified in 3.6.3 Requirements for a Student's Being Considered Present

54. Excused Absence The 2012-2013 Student Code of Conduct state the following on page 26. If a student is absent, the parent or guardian must call the school office that day to report the reason. Within five days of returning to school, the parent must submit a written note stating the reason for the student’s absence. When a student is absent, regardless of the reason, the District will take specific steps.

55. NO CREDIT POLICY According to Policy FEC (LOCAL), any student with less than 90% (percent) attendance for the days the class is offered shall be subject to loss of credit in the course(s) where excessive absences have been recorded. In order to maintain credit, a student may not exceed the number of unexcused absences listed: Elementary Schools……………18 days per year Middle Schools…………………8 days first semester, 10 days second semester or 18 days per year High Schools……………………8 days first semester, 10 days second semester or 18 days per year

56. ATTENDANCE CORRECTIONS Attendance Correction Form needs to be used for all attendance corrections done. Post all attendance correction in Office Entry only DO NOT DELETE ANY ABSENCE CODE IN TEACHER ENTRY The only time an attendance record in Teacher Entry is deleted, is if the attendance code is on or after the withdraw date

58. AVERAGE DAILY ATTENDANCE (ADA)

59. ADA PROCEDURES Brownsville I. S.D. Average Daily Attendance Report Procedures 2012-2013 The Average Daily Attendance (ADA) Report is a report that contains a breakdown of the absences, membership enrollment, total eligible ADA, total ineligible ADA, adjusted ADA, and the percentage of attendance for each day specified by the user. The Average Daily Attendance (ADA) is based on the number of days of instruction in the school year. The aggregate day’s attendance is divided by the number of days of instruction to compute average daily attendance. ADA is used in the formula to distribute funding to Texas public school districts. Example: Total Membership = 30 days, 2 days absent, total days present 28. ADA = total days present divided by total membership days (28/30 = 93.3%).

60. Weekly & Six Weeks Percent Attendance Reports In order to provide accurate percentages to the Superintendent and the Assistant Superintendents, please adhere to the following instructions: Weekly Percent Attendance Report All campuses should complete posting attendance for each week, by 4:00 p.m. every Friday. On Mondays at 9:00 a.m., the Student Accounting Department will start generating the Weekly Average Daily Attendance (ADA) Report for the previous week for all the campuses. The Weekly Percent Attendance Report will be disseminated on Mondays to the Superintendent, Assistant Superintendents, Principals, Program Administrators and PEIMS Supervisors. Six Weeks Percent Attendance Report All campuses should complete posting attendance by 4:00 p.m. at the end of each six weeks. After completing corrections to the Absence Verification Reports, the Student Accounting Department will start generating the Six Weeks Average Daily Attendance (ADA) Report for all the campuses. The ADA Report will be disseminated to the Superintendent, Assistant Superintendents, Principals, Program Administrators and PEIMS Supervisors. In the event that you cannot meet the above deadlines, please call the Student Accounting Department at 544-3964 or 698-0263 as soon as possible. Thank you for your cooperation.

61. 1 st Six Weeks Timeline Schedule

62. TIMELINE SCHEDULE 1 st Six Weeks 1. Please generate the Teachers Absence Verification Report on Friday, October 05, 2012. 2. The attendance clerks should complete corrections to the Teachers Absence Verification Report by no later than 2:00 p.m. on Tuesday, October 16, 2012. 3. Please generate the Average Daily Attendance (ADA) Report for the first six weeks. Provide a copy to the Principal, PEIMS supervisor and file a copy in the end of the year box(s).

63. TIMELINE SCHEDULE 1 st Six Weeks (continued) 4. On Tuesday, October 16, 2012 at 2:01 p.m., I will start calculating vocational contact hours and attendance contact hours. 5. The PEIMS Student Detail Report and PEIMS Campus Summary Report will be generated on October 17 & 18, 2012. 6. The PEIMS Reports will be printed at the high schools, middle schools and elementary schools on Friday, October 19, 2012. Please ensure that your printers have paper and are working properly.

64. TIMELINE SCHEDULE 1 st Six Weeks (continued) 7. The PEIMS supervisors, data entry, attendance, bilingual/ESL, special education and vocational education clerks should review the PEIMS Reports for errors and complete all corrections by Tuesday, October 30, 2012. 8. The PEIMS Student Detail Report and PEIMS Campus Summary Report should be sign by the PEIMS supervisors and clerks and stored in the end of the year box(s).

65. TIMELINE SCHEDULE 1 st Six Weeks (continued) 9. The PEIMS Campus Summary with ADA Report and PEIMS Campus Completer Report will be generated on October 22 & 23, 2012 and mailed to your campuses. These reports should be reviewed by the principal and PEIMS supervisor. Please store these reports in your end of the year box(s). 10. If you can not meet the above timeline schedule, please call me at 698-3964. 11. Thank you for your cooperation

66. End of the Year Box

67. END OF THE YEAR BOX Brownsville I.S.D. End of the Year Pupil Attendance Check out List 2012-2013 Campus: _______________________ In OrderMissing [][ ] Teachers’ Advisor List [][ ]Teachers’ Attendance Sheets Second Period (six-weeks: 1st, 2nd, 3rd, 4th, 5th, and 6th) [][ ]Teachers’ Absence Verification Report (six-weeks: 1st, 2nd, 3rd, 4th, 5th, and 6th) [][ ]PEIMS Student Detail Report (six-weeks: 1st, 2nd, 3rd, 4th, 5th, and 6th) [][ ]PEIMS Campus Summary Report (six-weeks: 1st, 2nd, 3rd, 4th, 5th, and 6th) [][ ]PEIMS Campus Summary with ADA (six-weeks: 1st, 2nd 3rd, 4th, 5th, and 6th) & Refine ADA Reports [][ ]PEIMS Campus Completer Report (six-weeks: 1st, 2nd, 3rd, 4th, 5th, and 6th) [][ ]Average Daily Attendance Report (six-weeks: 1st, 2nd, 3rd, 4th, 5th, and 6th) and yearly [][ ]Alpha Listing (Fall & Spring) [][ ]G/T Listing, if applicable [][ ]List of Ineligible Students (indicate reason for ineligible) [][ ]Data Entry & Attendance Clerks daily & weekly six-weeks check list [][ ]Reconciliation of student membership (1st and 4 th six-weeks)____________________________ Signature of Principal or Designee Signature of Data Entry Clerk _____________________________________________________________ Signature of Attendance Clerk Signature of Student Accounting Officer ____________________________ Date

68. Teacher Advisor List BROWNSVILLE INDEPENDENT SCHOOL DISTRICT 2012- 2013 Teacher Advisor List _____________________ ________________________________ School Principal ________________________________ Date The attendance sheets for the following teachers have been reviewed by me and/or my designee and have been found to be completed and free of errors. Teacher ID Number Teacher Name _______________________________________________________ ________________________________________________________ ___________________________________________________ Signature of PrincipalDate

69. 2 ND PERIOD ATTENDANCE SHEETS All hardcopy attendance sheets used at the beginning of the school year or at any time within the year for 2 nd period only, need to be stored at the end of the year box. Need to be signed by teacher. Label example: 1 st Six Weeks Attendance Sheet Aug. 27 – Oct. 05, 2012

70. Teacher Absence Verification Generate the Teacher Absence Verification Report on the last day of the six week period. Verify all Teacher Absence Verification Reports for all six week periods are signed by the teacher. Label example: 1 st Six Weeks Teacher Verification Report Aug. 27 – Oct. 05, 2012

71. PEIMS Student Detail Reports Need to be signed by the PEIMS supervisor, data entry, attendance, bilingual, and the career & technical clerks File individually by Six Weeks 1 st – 6 th Register needs to be filed together with the report. No reports in a clasp envelope will be accepted. Label example: 1 st Six Weeks PEIMS Student Detail Report Aug. 27 – Oct. 05, 2012

72. PEIMS Campus Summary Report Need to be signed by the PEIMS supervisor, data entry, attendance, bilingual, career & technical clerks File individually by Six Weeks 1 st – 6 th Label example: 1 st Six Weeks PEIMS Campus Summary Report Aug. 27 – Oct. 05, 2012

73. PEIMS Campus Summary with ADA Report & Refined ADA Report Need to be signed by the principal and the PEIMS supervisor File individually by Six Weeks 1 st – 6 th Include the Refined ADA Report in the Excel forms Label example: 1 st Six Weeks PEIMS Campus Summary w/ADA Report & Refined ADA Report Aug. 27 – Oct. 05, 2012

74. PEIMS Campus Completer Report Need to be singed by the Principal and the PEIMS supervisor File individually by Six Weeks 1 st – 6 th Label example: 1 st Six Weeks PEIMS Campus Completer Report Aug. 27 – Oct. 05, 2012

75. Average Daily Attendance Report Generate the ADA Report by six weeks and file individually by six weeks Generate the ADA Report at the end of the year from the first day of school (08/27/2012) through the last day of school (06/05/2013). Label example: 1 st Six Weeks Average Daily Attendance (ADA) Report Aug. 27 – Oct. 05, 2012

76. 2012-2013 SCHOOL CALENDAR Six Weeks Grading Period Days Taught Absences 1 st Six Weeks08/27/2012 - 10/05/2012303 2 nd Six Weeks10/08/2012 – 11/16/2012303 3 rd Six Weeks11/26/2012 – 12/21/2012202 1 st Semester08/27/2012 – 12/21/2012808 4 th Six Weeks01/08/2013 – 02/22/2013344 5 th Six Weeks02/25/2013 – 04/19/2013333 6 th Six Weeks04/22/2013 – 06/05/2013333 2 nd Semester01/08/2013 – 06/05/201310010 Total18018

77. Alpha Listing Provide an Alpha Listing for the Fall Semester & Spring Semester. The secondary campuses need to provide a scheduling alpha. Label example: Fall Alpha Listing Aug. 27 – Dec. 21, 2012

78. GT Listing Provide a list of the Gifted and Talented students in the campus. If no G/T students are enrolled in the campus provide a copy of the log showing the report generated zero students. Label example: Gifted & Talented Listing 2012-2013

79. List of Ineligible Student Generate list of ineligible students enrolled in the campus and state the reason why the student is ineligible next to the student name. If no ineligible students are enrolled in the campus provide copy of the log showing the report generated zero students. Label example: List of Ineligible Students 2012-2013

80. DATA ENTRY & ATTENDANCE CLERKS RESPONSIBILITY CHECK LIST A new form will be designed and emailed to all campuses once completed

81. 2.3.4 Reconciliation of Teacher's Roster Information and Attendance Accounting Records Student membership from the teacher’s roster is to be reconciled to the attendance accounting records at the end of the first and fourth 6- week reporting periods. The reconciliation is to verify that all students are reported on attendance records and that “no show” students have been purged from the attendance accounting system. District personnel are to develop a form to be used at the end of the first and fourth 6-week reporting periods to show the total number of students in membership in each teacher’s class during the official attendance period. The reconciliation does not need to be conducted on the last day of the 6-week reporting period. However, it should be conducted no later than the final week of the 6-week period. The reconciliation should be for the official attendance period (usually second period).

82. RECONCILIATION FORM Brownsville I.S.D. 2012-2013 End of 1st & 4th Six Weeks Reconciliation Second Period Attendance Verification _________________________________ (Campus) Date:___________________________________ Six Weeks: ______________________________ Teacher’s Name:__________________________________________ (Please Print) Number of Students enrolled in my class this period: 6th____________ (2nd Period) 7th ____________ 8th____________ Instruction to teachers: Include in this count any student who is registered for your class during this period. If a student is absent, the student should be counted since the student is registered for your class. Eligibility is not a factor in determining the number of students registered for your class. If students withdrew from your class yesterday do not count them. ______________________________ (Principal Signature) (PEIMS Supervisor Signature) _______________________________ (Teacher Signature)

83. RECONCILIATION FORM Brownsville I.S.D. 2012-2013 End of 1st & 4th Six Weeks Reconciliation Second Period Attendance Verification _________________________________ (Campus) Date:___________________________________ Six Weeks: ______________________________ Teacher’s Name:_________________________________________ (Please Print) Number of Students enrolled in my class this period: 9th___________ (2nd Period) 10th___________ 11th___________ 12th___________ Instruction to teachers: Include in this count any student who is registered for your class during this period. If a student is absent, the student should be counted since the student is registered for your class. Eligibility is not a factor in determining the number of students registered for your class. If students withdrew from your class yesterday do not count them. ______________________________ (Principal Signature) (PEIMS Supervisor Signature) _______________________________ (Teacher Signature)

84. Please order your storage boxes as soon as possible from the Warehouse Catalogue. The Records Management Department has designated that the district use the following boxes for safety reasons. ItemDescriptionUnit PriceUOM 105551Boxes, Storage Box$ 2.98Ea. Letter/Legal 12 x 10 x 15 Please do not wait until the end of the school year to order your boxes because the Warehouse Department may not have any in stock. Furthermore, the price of the boxes may change. As for the labels for the boxes, I will generate the labels for the boxes and will provide them at the end of the year in-service. If you need help in putting the box(s) together, please do not hesitate to call me at 698-3964.

85. Student Accounting Department Contact Information Student Accounting Administrator: Mr. Oscar Lopez, Email o.lopez@bisd.uso.lopez@bisd.us Phone: 698-3964 Fax: 544-3963 Administrative Assistant: Joe Rodriguez Email: jnr@bisd.usjnr@bisd.us Phone: 698-0263 Enrollment Reports email address: enrollment@bisd.usenrollment@bisd.us