1. Jay Grimes jgrimes@isbe.net 815.929.3968 jgrimes@isbe.net Carl Holman cholman@isbe.net 618.397.8930 x116 cholman@isbe.net Brent Appell bappell@isbe.net 217.785.8779 bappell@isbe.net ISBE Regional Financial Consultants

2. Agenda for today Illinois Program Accounting Manual ISBE reports General State Aid Transportation Special Education School District Financial Profile

3. Illinois Program Accounting Manual Introduction  Fund Accounting  Balance Sheet Accounting  Revenue Accounting  Expenditure Accounting

4. FUND ACCOUNTING  Independent fiscal & accounting entity  Two fund minimum Educational Fund Operations & Maintenance Fund

5. FUND ACCOUNTING (continued)  Nine available funds Educational Fund Operations & Maintenance Fund Bond & Interest Fund Transportation Fund Municipal Retirement/Social Security Fund

6. FUND ACCOUNTING (continued)  Nine available funds (continued) Site & Construction/Capital Improvement Fund Working Cash Fund Rent Fund Fire Prevention & Safety Fund

7. FUND ACCOUNTING (continued)  Two self-balancing groups of accounts General Fixed Assets General Long-Term Debt

8. BALANCE SHEET ACCOUNTING  Assets  Liabilities  Fund Balance

9. ILLINOIS PROGRAM ACCOUNTING/ ANNUAL FINANCIAL REPORT – BALANCE SHEET

10. REVENUE ACCOUNTING  Represent receipt of cash  Four sources Local Flow-through State Federal

11. ILLINOIS PROGRAM ACCOUNTING/ ANNUAL FINANCIAL REPORT - REVENUES

12. EXPENDITURE ACCOUNTING  Represent payment of cash  Eleven classification groups Fiscal Year Fund Source of Funds Instructional Organization Operational Unit

13. EXPENDITURE ACCOUNTING (continued)  Eleven classification groups (continued) Function Object Job Classification Activity Term Subject Matter Area Program

14. ILLINOIS PROGRAM ACCOUNTING/ ANNUAL FINANCIAL REPORT - EXPENDITURES

15. ILLINOIS PROGRAM ACCOUNTING Expenditure Account Numbers

16. ILLINOIS PROGRAM ACCOUNTING Balance Sheet Account: Interfund Loan (Working Cash Fund to Transportation Fund) FundAccount #

17. ILLINOIS PROGRAM ACCOUNTING Revenue Account: Received State Funds for the Professional Development Block Grant FundAccount #

18. ILLINOIS PROGRAM ACCOUNTING Expenditure Account Payment for Superintendent Search FundFunction #Object #

19. General State Aid

21. Minimum Time Requirements Claimable Enrolled Students 1 Credited Day½ Credited Day1/6 Credited Day Kindergarten & First Grade Enrolled Full Time 4 clock hours (240 minutes or more) 2 clock hours (120 minutes or more) Kindergarten – Half Day 2 clock hours (120 minutes or more) First Grade – Enrolled Part-time 1 per class hour of 40 minutes or more

22. Minimum Time Requirements Claimable Enrolled Students 1 Credited Day½ Credited Day1/6 Credited Day Grades 2 through 12 – Enrolled Full-Time 5 clock hours (300 minutes or more) 2-1/2 clock hours (150 minutes or more) Grades 2 through 12 – Enrolled Part-Time 1 per class hour of 40 minutes or more Handicapped Children – Between 3 and 6 years of age 4 clock hours (240 minutes or more) Not less than 1 clock hour (60 minutes) Homebound/ Hospitalized Students 4 clock hours (240 minutes or more) 1 clock hour (60 minutes)

23. Days Creditable Toward Meeting 185-Day Calendar Requirements Designated Day65431Unspecified Opening, first, last, or closing dayX Regular Attendance - Kindergarten & First Grade X Regular Attendance - Second through Twelfth Grade X Half Day -Teacher Institute, Parent- Teacher Conference, School Improvement, or Parent Institute X Adverse Weather Condition Day(s)X Energy Shortage Day(s)X Daily Multiple SessionsX

24. Pupil Transportation: Pupils

25. Pupil Transportation: Mileage

26. Pupil Transportation: Expenditures

27. School District Financial Profile Fund Balance to Revenue Ratio Expenditure to Revenue Ratio Days Cash on Hand Remaining Short Term Debt Capacity Remaining Long Term Debt Capacity

28. Fund Balance to Revenue Ratio 4 Greater or equal to 25% 3 Less than 25% but greater or equal to 10% 2 Less than 10% but greater or equal to 0% 1 Less than 0%

29. Expenditure to Revenue Ratio 4 $1.00 or less 3 $1.00 - $1.10 2 $1.10 - $1.20 1 Greater than $1.20

30. Days Cash on Hand 4 At least 180 days 3 90 to 180 days 2 30 to 90 days 1 Less than 30 days

31. Percentage of Short- and Long- Term Debt Remaining 4 Greater than or equal to 75% 3 50 to 75% 2 25 to 50% 1 Less than 25%

32. Weighting the Score 35% of total score Fund Balance to Revenue Ratio Expenditure to Revenue Ratio 10% Days Cash on Hand Remaining Short-Term Debt Capacity Remaining Long-Term Debt Capacity

33. Profile Designations Financial Recognition 4.00 – 3.54 Financial Review 3.53 – 3.08 Financial Early Warning 3.07 – 2.62 Financial Watch 2.61 – 1.00

34. Designation Breakdown 200320042005 Recognition431356449 Review240241249 Early Warning135140111 Watch8715679