1. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Overview of Research Administration at the University of Alberta Betty Peavey, Research Facilitator Faculty of Science 1 RAD 101

2. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 A central unit on campus under the VP (Research) All research funding is administered by the RSO Around 90 staff – agreements/contracts, finance, information management, business processes, reporting/audits, legal counsel Help the research community find, apply for, receive and manage research funding. What is the Research Services Office (RSO)? 2

3. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 First point-of-contact for the RSO Pre-award and Post-award support Review and sign off of research applications/proposals Advise on sponsor guidelines and UofA policy Trouble shoot research-related problems Educate via workshops, one-on-one training Answer questions Who are Research Facilitators (RFs)? 3

4. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Main Components of Research Funding 4 Funding Opportunities Applying for Funding Receiving Research Funding Managing Research Funding

5. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Life Cycle of a Grant 5

6. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Deadlines – Sponsor/RSO/Faculty/Dept Eligibility – Applicant, Co-Applicants, Collaborators, Partners, Institution Type of Research activity Budget – Indirect costs 20% Submission process – Paper/Courier/Electronic/Online Letters of Support – Institutional/Faculty/Dept Signatures Things to Consider When Applying for Funding 6

7. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Two sets of signature requirements: Sponsor (signature requirements vary by sponsor) Usually outlined in the application guidelines or on the application form May or may not be required University of Alberta (signature requirements determined by UofA Policy) * Always required for full applications * Signatures 7

8. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Pre-submission Supplementary Signature Page for Applications/Proposals 8

9. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Pre-submission Supplementary Signature Page for Applications/Proposals 9

10. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 If the application is successful, send us a copy of the NOA (RSO is not always copied on these) Can be a simple award letter or a complex agreement (researchers should not sign agreements without prior RSO review) If you receive an NOA for an application that was not initially reviewed/signed by RSO, attach the Request for New Project form Sponsor Notice of Award (NOA) 10

11. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Request for New Research Project Form 11

12. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Request for New Research Project Form 12

13. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Review the terms and conditions of award to finalize setup Research involving human subjects, animals, biohazards, human embryonic stem cells Animal and Human certifications provided by REO Biohazard Certification provided by Office of EHS This is the #1 delay in award activation RSO staff activate project RSO sends Advice Notice to PI/Dept/Faculty Award Setup and Activation 13

14. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Advice Notice 14

15. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Advice Notice 15

16. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Advice Notice 16

17. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Reconciliations (PeopleSoft module – eTRAC – electronic tracking of research awards and contracts) Researcher Home Page Sub-grants or transfers of portions of funding to participating institutions Change of PI, Change to co-applicants Amendments to award (end date extension, increase to awarded amount, sponsor approved changes to research) Managing the Award 17

18. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 eTRAC 18

19. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 eTRAC 19

20. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Reconciliations (PeopleSoft module – eTRAC – electronic tracking of research awards and contracts) Researcher Home Page Sub-grants or transfers of portions of funding to participating institutions Change of PI, Change to co-applicants Amendments to award (end date extension, increase to awarded amount, sponsor approved changes to research) Managing the Award 20

21. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Researcher Home Page (RHP) 21

22. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Reconciliations (PeopleSoft module – eTRAC – electronic tracking of research awards and contracts) Researcher Home Page Sub-grants or transfers of portions of funding to participating institutions Change of PI, Change to co-applicants Amendments to award (end date extension, increase to awarded amount, sponsor approved changes to research) Managing the Award 22

23. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Change to Existing Project Form 23

24. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Change to Existing Project Form 24

25. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Over expenditures (OE) Residual/unspent funds in project Deliverables (financial reporting; research reports) Telephones, payroll; standing orders; contracts for service Retention of documentation Project Completion 25

26. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Where do I fit in? 26

27. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Contact your Research Facilitation Office first with your questions and queries http://www.rso.ualberta.ca/ContactRSO.aspx Take a look at the RSO Website for information and forms http://www.rso.ualberta.ca/ Questions? Remember … 27

28. “Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 We appreciate your help in evaluating this presentation! The RAD evaluation form is accessible online. Click here or click on the blue checkmark below (right-click the hyperlink(s) and click Open Hyperlink to activate).Click here Online Evaluation Form 28