1. Research Roundtable 09/09/10 Office of Research and Sponsored Programs (ORSP) 843-792-3838

2. Topics Covered NIH POLICY NOTICES & REMINDERS NIH POLICY NOTICES & REMINDERS ARRA UPDATE & ORSP Award System ARRA UPDATE & ORSP Award System Research Admin. CATCH-ALL Research Admin. CATCH-ALL

3. NIH Notices NIH, AHRQ, and NIOSH to Eliminate Error Correction Window for Due Dates On or After January 25, 2011 (NOT-OD-10-123, August 16, 2010) NIH, AHRQ, and NIOSH to Eliminate Error Correction Window for Due Dates On or After January 25, 2011 (NOT-OD-10-123, August 16, 2010)NOT-OD-10-123 http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10- 123.html http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10- 123.html http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10- 123.html http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10- 123.html Must correct system identified “errors” prior to the submission deadline Must correct system identified “errors” prior to the submission deadline Does not affect the 2-business day application viewing window Does not affect the 2-business day application viewing window MUSC 3-business day internal submission policy MUSC 3-business day internal submission policy NIH Late Submission Policy (NOT-OD-08-027, January 4, 2008) NIH Late Submission Policy (NOT-OD-08-027, January 4, 2008)NOT-OD-08-027 http://grants1.nih.gov/grants/guide/notice-files/NOT-OD-08-027.html http://grants1.nih.gov/grants/guide/notice-files/NOT-OD-08-027.html http://grants1.nih.gov/grants/guide/notice-files/NOT-OD-08-027.html NIH Policy on Post-Submission Application Materials (NOT-OD- 10-115, July 23, 2010) NIH Policy on Post-Submission Application Materials (NOT-OD- 10-115, July 23, 2010)NOT-OD- 10-115NOT-OD- 10-115 http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-115.html http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-115.html http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-115.html

4. NIH Notices “My NCBI” Tool to Replace eRA Commons for Bibliography Management (NOT-OD-10-103, June 10, 2010 & NIH Extramural Nexus, June 2010) “My NCBI” Tool to Replace eRA Commons for Bibliography Management (NOT-OD-10-103, June 10, 2010 & NIH Extramural Nexus, June 2010)NOT-OD-10-103NIH Extramural NexusNOT-OD-10-103NIH Extramural Nexus http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-103.html http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-103.html http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-103.html http://nexus.od.nih.gov/nexus/nexus.aspx?ID=470&Month=06&Year=2010 http://nexus.od.nih.gov/nexus/nexus.aspx?ID=470&Month=06&Year=2010 http://nexus.od.nih.gov/nexus/nexus.aspx?ID=470&Month=06&Year=2010 In the interest of easing investigators’ bibliography management, improving data quality, and ensuring compliance with the NIH Public Access Policy, eRA Commons has partnered with the National Center for Biotechnology Information (NCBI) to link NCBI’s personal online tool, “My NCBI,” to Commons. My NCBI offers an online portal—“My Bibliography”—for users to maintain and manage a list of all types of their authored works, such as articles, presentations and books. In the interest of easing investigators’ bibliography management, improving data quality, and ensuring compliance with the NIH Public Access Policy, eRA Commons has partnered with the National Center for Biotechnology Information (NCBI) to link NCBI’s personal online tool, “My NCBI,” to Commons. My NCBI offers an online portal—“My Bibliography”—for users to maintain and manage a list of all types of their authored works, such as articles, presentations and books.NIH Public Access PolicyNational Center for Biotechnology InformationMy BibliographyNIH Public Access PolicyNational Center for Biotechnology InformationMy Bibliography Help topics http://www.ncbi.nlm.nih.gov/sites/myncbi/about/ Help topics http://www.ncbi.nlm.nih.gov/sites/myncbi/about/http://www.ncbi.nlm.nih.gov/sites/myncbi/about/

5. NIH Notices “My NCBI” Required actions: “My NCBI” Required actions: 1. PIs must establish a My NCBI account to gain access to My Bibliography. establish a My NCBI accountestablish a My NCBI account 2. My NCBI accounts must be linked to eRA Commons accounts. linked tolinked to 3. As of July 23, 2010, Commons will no longer support manual entry of citations. PD/PIs will no longer be able to type or copy and paste citation data into Commons and must enter new citations into their My NCBI accounts. 4. As of October 22, 2010, Commons will no longer display citations that a PI has manually entered into Commons. All citations previously entered manually into Commons will be removed from the Commons system. Therefore, these citations must be added to My Bibliography so that they will continue to appear in Commons and can be associated with future annual progress reports. added to My Bibliographyadded to My Bibliography

6. NIH Notices Stem Cell Court Order (August 23, 2010) Stem Cell Court Order (August 23, 2010) NOT-OD-10-126 http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10- 126.html NOT-OD-10-126 http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10- 126.htmlhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-10- 126.htmlhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-10- 126.html NIH Stem Cell Information: http://stemcells.nih.gov/ NIH Stem Cell Information: http://stemcells.nih.gov/http://stemcells.nih.gov/ Pursuant to a court order issued August 23, 2010, NIH is not accepting submissions of information about human embryonic stem cell lines for NIH review. All review of human embryonic stem cell lines under the NIH Guidelines is suspended. The February 23, 2010, proposal to revise the Guidelines is also suspended. Pursuant to a court order issued August 23, 2010, NIH is not accepting submissions of information about human embryonic stem cell lines for NIH review. All review of human embryonic stem cell lines under the NIH Guidelines is suspended. The February 23, 2010, proposal to revise the Guidelines is also suspended. Affects federally funded projects & projects using equipment purchased with federal funds (e.g. NIH grants) Affects federally funded projects & projects using equipment purchased with federal funds (e.g. NIH grants) Currently active projects may continue but annual renewals may be delayed or funding may be discontinued depending on the resolution of this issue Currently active projects may continue but annual renewals may be delayed or funding may be discontinued depending on the resolution of this issue

7. Research Reminders All NIH SNAP awards are now eSNAP (NOT-OD-10-093) http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-093.html All NIH SNAP awards are now eSNAP (NOT-OD-10-093) http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-093.html http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-093.html Use of xTrain required beginning January 2011 (NOT-OD-10-072) http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-072.html Use of xTrain required beginning January 2011 (NOT-OD-10-072) http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-072.html http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-072.html New Grants Policy Statements (NIH/NSF) expected ~ Oct 2010 New Grants Policy Statements (NIH/NSF) expected ~ Oct 2010 New NIH Policy on fCOI expected ~ Jan 2011 New NIH Policy on fCOI expected ~ Jan 2011 Last opportunity to submit A2 resubmissions coming up with staggered dates based on the type of application (NOT-OD-10-080) http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-080.html Last opportunity to submit A2 resubmissions coming up with staggered dates based on the type of application (NOT-OD-10-080) http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-080.html http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-080.html

8. ARRA - Reporting Next reports due September 30 th in ORSP for submission by October 10 th Next reports due September 30 th in ORSP for submission by October 10 th Reporting form has changed Reporting form has changed 4 pages instead of one (still only 4 questions) 4 pages instead of one (still only 4 questions) Method of reporting has not changed Method of reporting has not changed http://erma.musc.edu http://erma.musc.edu http://erma.musc.edu ARRA reporting ARRA reporting Email reminders will be sent next week Email reminders will be sent next week

9. ARRA - Reporting ARRA funded NIH Supplements ARRA funded NIH Supplements Must be addressed in annual progress report Must be addressed in annual progress report Include a separate section with a heading “ARRA Supplement” Include a separate section with a heading “ARRA Supplement” Specifically outline what has been accomplished with the recovery funds Specifically outline what has been accomplished with the recovery funds All ARRA funds awarded by September 30 All ARRA funds awarded by September 30 End of federal fiscal year End of federal fiscal year

10. Systems Update University approved purchase of new awards management system – COEUS University approved purchase of new awards management system – COEUS Implementation plans are underway Implementation plans are underway 10 to 12 months for completion 10 to 12 months for completion Work groups will be formed for work-flow and system setup Work groups will be formed for work-flow and system setup If you are interested contact me leer@musc.edu If you are interested contact me leer@musc.edu

11. Catch-All Corporate Sponsored Research Reminders Corporate Sponsored Research Reminders IRB Billing Change IRB Billing Change NO FEE CHANGE, just internal process for billing NO FEE CHANGE, just internal process for billing Was effective 4/1/10 Was effective 4/1/10 Concerns/questions contact Cindy Brown at 2-7191 Concerns/questions contact Cindy Brown at 2-7191 Material Transfer Agreements Material Transfer Agreements ORSP review and signature ORSP review and signature Typical hurdles (language) Typical hurdles (language) Timing Timing

12. Catch-All Compliance Compliance IRB and IACUC approval dates IRB and IACUC approval dates Conflicts of Interest Conflicts of Interest ePDS questions/consistency with annual disclosure ePDS questions/consistency with annual disclosure Notification of changes within 30 days Notification of changes within 30 days Need to report immediately, so can be managed Need to report immediately, so can be managed Team effort (PI, Department/Division, ORSP, GCA, Compliance Office etc.) Team effort (PI, Department/Division, ORSP, GCA, Compliance Office etc.)

13. Catch-All Federal Demonstration Partnership Federal Demonstration Partnership To streamline the administration of federally sponsored research To streamline the administration of federally sponsored research Let’s all do our part at MUSC Let’s all do our part at MUSC Change in Scope – Prior approval required Change in Scope – Prior approval required Absence or PI Change – Prior approval required Absence or PI Change – Prior approval required More funding – Prior approval required More funding – Prior approval required Pre-award up to 90 days – WAIVED Pre-award up to 90 days – WAIVED Initial No-cost extension - WAIVED Initial No-cost extension - WAIVED

14. Catch-All Federal Demonstration Partnership Federal Demonstration Partnership Let’s do our part at MUSC (continued) Let’s do our part at MUSC (continued) Carry-forward of unexpended balance – WAIVED* Carry-forward of unexpended balance – WAIVED* Rebudgeting among categories – WAIVED Rebudgeting among categories – WAIVED Rebudgeting between DIRECT/F&A – WAIVED Rebudgeting between DIRECT/F&A – WAIVED Equipment not in original budget – WAIVED Equipment not in original budget – WAIVED Sub-award of “significant part” of programmatic effort – WAIVED** Sub-award of “significant part” of programmatic effort – WAIVED** *Unless prohibited in grant award terms **Unless change in scope or foreign subawardee

15. Catch-All 2010 Hurricane Preparedness 2010 Hurricane Preparedness Memo from Dr. Lanier (http://research.musc.edu/APR/2010hurricane_pr ep.pdf) Memo from Dr. Lanier (http://research.musc.edu/APR/2010hurricane_pr ep.pdf)http://research.musc.edu/APR/2010hurricane_pr ep.pdfhttp://research.musc.edu/APR/2010hurricane_pr ep.pdf Post-event updates will be posted on the MUSC Research Support Resources page (http://research.musc.edu/researchresources.html ) Post-event updates will be posted on the MUSC Research Support Resources page (http://research.musc.edu/researchresources.html )http://research.musc.edu/researchresources.html

16. Catch-All ORSP web page http://research.musc.edu/orsp/index.html ORSP web page http://research.musc.edu/orsp/index.html http://research.musc.edu/orsp/index.html Roundtable Slides Posted Roundtable Slides Posted List of Grant Administrators (areas they serve) List of Grant Administrators (areas they serve) Training Opportunities Listed Training Opportunities Listed Frequently Needed Data Frequently Needed Data Subscribe to ORSP List Serve Subscribe to ORSP List Serve Questions/Thanks for your time. Questions/Thanks for your time.

17. Research Roundtable Office of Grants & Contracts Accounting Office of Research & Sponsored Programs September 9, 2010

18. GCA UPDATES Audit Updates Activity (Effort) Reporting NIH Updates Other GCA Hot Topics Educational Sessions GCA Updates

19. Audit Updates Field work for A-133 audit complete Audit findings involving NIH Salary Cap And also late FSRs Internal Audits for Activity (Effort Reporting)

20. Activity (Effort) Reporting Updates 18 outstanding Activity Reports for FY 2010 Qtr ending 9/30/10 reports will be distributed in early October Review 100% grant funded employees Proper signature on manually submitted effort reports UMA employees paid on grants must complete Affiliate Salary Worksheets and Activity Reports

21. NIH Updates NIH Salary Cap - $199,700 Monitor salary & salary increases Fill out a CAMR to establish Cap account, fill out Affiliate Salary Worksheet & new PEAR Form Determining Salary Expenditures in excess of the NIH Salary Cap http://academicdepartments.musc.edu/vpfa/policie s/grants/4-3.07.htm http://academicdepartments.musc.edu/vpfa/policie s/grants/4-3.07.htm NIH Grants Policy Statement is in the process of being updated

22. GCA Hot Topics & Reminders Lack of PI Signatures on Cost Transfers Be as timely as possible when processing Subrecipient invoices F&A Cost Rate Study Preparing Cost Rate Study Government is taking a serious look at F&A process Service/ Recharge Centers Check website for updated forms & instructions for Service Centers Sending out requests for service Center Proposals to be submitted back to GCA October 31 st, the approved rates are usually reviewed during F&A negotiations Review of acceptable reasons for retro PEARs

23. GCA Hot Topics & Reminders Treatment of trainees on grants: Stipends, tuition, health insurance or other trainee costs not allowed on NIH research grants Tuition remission is allowable on NIH Research Grants for PHD Students only, account 55410, and is excluded from F&A. Tuition remission is a form of compensation for an employee; direct payment of tuition on a training award is generally for non- employees. Student health insurance reimbursements limited to standard prevailing rate; not allowed on NIH research grants; recorded in account 55230. Health insurance for PhD students charged to account 50229; this account is not used on grants. Institutional allowance generally very permissive; i.e., student computers.

24. Educational Sessions Accounting 101 – GCA/ORSP Module II Next session November 10th, 2010 NCURA Negotiating Federal Contracts and Pass- Through Awards: September 21, 2010 GCA Training Courses http://academicdepartments.musc.edu/vpfa/ finance/gca/training/courses.htm http://academicdepartments.musc.edu/vpfa/ finance/gca/training/courses.htm If interested in specific training please let us know and we will come to you ! GCA Updates