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3. 2 The Incident Command System Our Schools and You !

4. 3 WORKSHOP AGENDA Admin stuff Goals and Objectives The Incident Command System (ICS) Background and history ICS Today Closer to home Exercise Close

5. 4 Admin Stuff Emergency Procedures Restrooms Messages & Phone Contact Numbers Cells and Pagers Workshop Process and Procedures

6. 5 Goal Enhance your knowledge of ICS and learn how it could impact you, your community, and your schools

7. 6 Objectives Focus on primary ICS functions Focus on key principles and concepts of ICS Describe advantages of ICS use Apply ICS basics in a simulated event Interact with local authorities Identify ICS issues and resolutions with local authorities

8. 7 ICS – History/Background FIRESCOPE ( Firefighting Resources of California Organized for Potential Emergencies) Wildland fires of 1970s Multiple agencies involved Organizational difficulties Recurring problem areas Adapted military C & C model

9. 8 ICS – History/Background Non-standard terminology Expansion/contraction impediments Nonstandard & nonintegrated comm. Few Consolidated Action Plans Few designated facilities Lack of comprehensive resource strategy Common Problem Areas:

10. 9 ICS Development Agency autonomy Management by objectives Unit integrity Functional clarity Based on principles of:

11. 10 ICS Today -- WHAT Flexible system that provides structure for response….. Management system for organizing and utilizing resources… System that uses basic business principles…..

12. 11 ICS Today -- WHEN Hazardous materials incidents Hostile intruder and terrorist events Natural hazard response Single and multi-agency response Fires Multi-casualty incidents Wide-area search and rescue (SAR)

13. 12 ICS Today Flexibility – any emergency to which response agencies would respond Applicable and acceptable to all user agencies Adaptable to new technology ICS System Design: Criteria

14. 13 ICS Today Expansion / contraction based on size and nature of incident Common elements in organization, terminology, and procedures ICS System Design: Criteria Let’s see what I mean

15. 14 ICS Organization Incident Command Finance/ Administration Section Logistics Section Operations Section Planning Section

16. 15 Command Function Finance/ Administration Section Logistics Section Operations Section Planning Section Incident Command

17. 16 Command Staff Incident Command Liaison Officer Safety Officer Information Officer

18. 17 Unified Command A Finance/Admin BDC PlansOperations Logistics Finance / Admin

19. 18 Incident Command and Command Staff Incident Commander Liaison Officer Safety Officer Public Information Officer “Command Staff” Planning Operations LogisticsFinance General Staff

20. 19 Common terminology Modular Org. Integrated comm. Comp. Res. Mgmt. Consolidated Action Plans Designated Incident Facilities Span of Control Unified Command Basic Tenets A closer look……………..

21. 20 ICS Today – WHY Common Terminology Imperative: speak same lingo Pre-designate people, places, things Use common names for the same Forget organizational “radio talk”

22. 21 Modular Organization “Plug in – unplug” Common scheme Wide application

23. 22 Integrated Communications Common plan and SOP create: Faster response Coordinated response Efficient resource use Better outcome

24. 23 Unified Command Gets key players together at top Common goals Single plan Share resources Establish specific responsibilities

25. 24 ICS Today ICS System Design : Operational Applications Incidents that affect more than one political jurisdiction B C A A Fire Law Medical Incidents involving multiple agencies within a jurisdiction B D A C E Incidents that impact multiple geographic areas and functional agencies

26. 25 Consolidated Action Plan Required with multiple agencies Plan Covers: Goals Objectives Support and resources Specific duties / assignments

27. 26 Span of Control Manageable span Optimum span 5

28. 27 Designated Facility – Command Post (CP) Incident operations take place here Only one Command Post Houses the Incident Commander (IC), planning function, Comm. Center, and agency representatives

29. 28 Comprehensive Resource Mgmt. Maximizes resource use Consolidates control Reduces communications load Provides accountability If this isn’t enough, just do it……….

30. 29 ICS Today – WHY RCW 38.52.030(3) State CEMP RCW 38.52.070(1) Local CEMP RCW 38.52.400(1) SAR Op Plans RCW 38.54.040 Fire Resource Mob. RCW 90.56.060(2)(f) HAZMAT Because the law says so :

31. 30 Command Function The Command function: Exerts overall on-scene management of the incident Is responsible for:  The action plan to control the incident  The organization structure

32. 31 Command Staff Command staff is needed: At large-scale or complex incidents If the IC is unable to handle the functions of:  Safety Officer,  Liaison Officer, and  Information Officer

33. 32 Ensures personnel observe safety procedures: Identifies unsafe conditions that may exist Develops measures to protect the safety of personnel Takes immediate action to stop or prevent unsafe acts Safety Officer

34. 33 Safety Officer Monitor and assess hazards and unsafe situations Develop measures for ensuring personnel safety Identify safety problems and implement solutions to minimize risks Keep IC informed of present problems and potential hazards

35. 34 Liaison Officer Is the point of contact for assisting and/or coordinating with agencies Provides lines of authority, responsibility, and communication

36. 35 Public Information Officer The Public Information Officer provides a valuable interface with the media to disseminate accurate, timely and consistent information PIO

37. 36 Public Information Officer Role: Release information regarding the status of the school or district: 4 Clearly 4 Concisely  In a timely manner Responsibilities: Maintains current knowledge of the emergency plan and staff roles Provides single point of information for media and parents Clears all information through Incident Commander Represents the school on matters of preparedness to the community

38. 37 ICS Functional Areas

39. 38 Operations The Operations Section Chief: Manages tactical operations Coordinates operations

40. 39 Planning Planning responsibilities include: Information collection Information evaluation Information dissemination Use for incident development and the resource status Info Evaluate

41. 40 Logistics Logistics: Is responsible for locating, organizing, and providing facilities, services, and materials for the incident Services may include providing for responder:

42. 41 Finance and Administration Finance / Administration is responsible for: Tracking all cost and financial considerations surrounding the incident Monitoring recording of information and costs for potential later reimbursements

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44. 43 Closer to Home ICS and Schools Where and how do you fit into the scheme?

45. 44 School Emergency Response Planning: Developing a Strategy  How should schools plan to support the ICS emergency response functions?

46. 45 Elements of School Safety Planning School safety plans emphasize collaboration between schools and partners focusing on: p Assessment of vulnerability to a wide range of potential hazards (i.e., the “all-hazards” model of disaster preparedness). p Development of crisis response policies, procedures and programs. p Practicing all elements of the plan. p Ensuring that post-crisis recovery promotes prevention. p Periodic plan evaluation refines and updates plan.

47. 46 Partnerships in School Safety Planning Safe schools plans emphasize collaboration between schools and: Law Enforcement Fire Departments Emergency Medical Services Social services/mental health agencies Parents and families

48. 47 Multi-Disciplinary Safety Planning  Administrators  Teachers  Counselors, Psychologists,  Social Workers & Prevention/  Intervention Specialists  Classified Staff  Students  Parents  Emergency Responders  Social Service Agencies DISTRICT- BASED PLAN BUILDING- BASED PLAN

49. 48 Assessment of District – Based Safety Program Development of District- Wide Collaboration Plan Development of District-Based Safety Policies and Procedures Evaluation of Strengths and Weaknesses of the District- Based Safety Plan RETURN TO ASSESSMENT TO REFINE DISTRICT- BASED PLAN MOVE ON TO BUILDING- SPECIFIC SAFETY PLANNING PROCESS Office of Superintendent of Public Instruction Learning and Teaching Support January 2001 Development of District-Based Training Plan Development and Implementation of District-Based Drills

50. 49 Assessment of Building – Based Safety Program Development of Collaboration Plan Development of Building-Based Training Plan Development and Implementation of Building-Based Drills Evaluation of Strengths and Weaknesses of the Building- Based Safety Plan RETURN TO ASSESSMENT TO REFINE BUILDING- BASED PLAN MOVE ON TO DISTRICT- WIDE SAFETY PLANNING PROCESS Office of Superintendent of Public Instruction Learning and Teaching Support January 2001 Development of Building-Based Safety Policies and Procedures

51. 50  Use of ICS in the planning process reinforces your team’s ability to use the methods in an actual incident  Use of the ICS approach allows for cross-training of a number of personnel so that the functions can continue despite absences. Use ICS in Safety Planning

52. 51 Safe, Civil, and Healthy Learning Environments A School, Family, Community Partnership Continuum to Insure Student Achievement Post Incident Review and Adjustment for Individual and Systems Recovery Prevention Communication, Boundaries, Norms, Support, and Skill Development Early Universal And Individual Attention for High Risk Behavior or Situations Intervention Response Reaction to Crisis Situations or Severe Behaviors Re-establishing “normal” functioning Re-establishing “normal” functioning

53. 52 Elements of Crisis Response Reaction to a serious, potentially life- threatening situation to ensure the safety and security of those affected by the situation. This includes knowledge and practice of policies and procedures relating to a wide array of emergencies (i.e., the “All-Hazards” model). Methods employed often require the use of the Incident Command System (or Unified Command System), where multiple responding agencies have one commonly understood decision-making chain-of-command.

54. 53 Elements of the Crisis Recovery Process After resolution of an emergency, activities which promote the stabilization of persons and property to the previous level of order, safety and operation. This typically includes restoring order and control, physical plant risk assessment and restoration, emergency management-oriented hazard mitigation, orchestrating a critical incident debriefing process for emotional distress, and implementing a strategic debriefing process to assess methods of intervention and prevention.

55. 54 School Emergency Response Plans Should Include: o Evacuation and back up evacuation plans developed, reviewed and drilled. o Shelter-in-place plans developed, reviewed and drilled. o Lockdown plans, coordinated with local law enforcement, fire, and EMS, and drilled on a regular basis. o Fire and earthquake drills, conducted on a regular basis.

56. 55 Evaluating Staff Emergency Response Skills Incident Command Public Information Officer Safety Officer Liaison Officer Finance Logistics Operations Planning

57. 56 School Crisis Response Teams  Crisis response teams should be formed and trained at the building level using the ICS system.  Have designated areas for the command center, first aid area, reunification area, both indoors and out-of-doors.  Provide first aid and CPR training for all staff and consider simplified training for all students grade 4 and up.

58. 57 Responding to a School Emergency: Who Interacts with Whom? EMERGENCY RESPONDERS: Law Enforcement Fire Department Emergency Medical Services Emergency Management Public Works Public Health SCHOOL PERSONNEL: Principal Vice Principal Secretary Counselor Nurse Janitor Teachers Others

59. 58 Examples of School Applications of ICS “Buddy Teacher” system Adjacent or nearby rooms After incident, check with each other Do greatest good for greatest number Classroom kit sameness; dup. rosters Substitute awareness Procedural knowledge (subs. too!) Lockdown or shelter in place Evacuation Assembly area Accountability & Safety

60. 59 ICS Today -- WHO First responders Fire Police Medical Local, county, and state Emergency Management agencies Governmental agencies Military Who uses ICS? Should You? -- School Officials

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62. 61 Exercise

63. 62 Summary ICS is a management tool that can be used: In large or small incidents With one or more agencies In:  Emergencies  Planned events (e.g. sporting events, concerts)  Unplanned events (e.g. earthquakes)

64. 63 ICS has been developed to promote a coordinated, effective response to large- scale incidents. ICS has been developed to promote a coordinated, effective response to large- scale incidents. Organizations do not relinquish local authority, although emergency responders may be required to establish control when there is a risk to public safety. Organizations do not relinquish local authority, although emergency responders may be required to establish control when there is a risk to public safety.

65. 64 ICS should be used when forming and operating school safety teams. ICS should be used when forming and operating school safety teams. Collaboration with emergency response agencies is enhanced when everyone uses similar approaches. Collaboration with emergency response agencies is enhanced when everyone uses similar approaches. Emergency plans for schools should encourage training and drills using ICS. Emergency plans for schools should encourage training and drills using ICS.

66. 65 Finally There are resources available to implement ICS. These resources include:  Training opportunities  Publications All levels of government-Federal, State, and local-may be able to provide assistance in instituting ICS.

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68. 67 Contacts Ron Wilson WA State Emergency Management Div. (253) 512-7040 r.wilson@emd.wa.gov Craig Apperson Office of Superintendent of Public Instruction (360) 725-6056 capperson@ospi.we dnet.edu