1. WWW.UNIQUEPLACES.COM Summer Meals

2. WWW.UNIQUEPLACES.COM Summer Meals

3. WWW.UNIQUEPLACES.COM WELCOME WWW.UNIQUEPLACES.COM Summer Food Service Program For Summer School Sites St. Paul Public Schools

4. WWW.UNIQUEPLACES.COM Strong Schools Strong Communities

5. WWW.UNIQUEPLACES.COM

6. Agenda Welcome! Civil Rights Training Summer Food Service Program Overview Site Information Recordkeeping Ordering & Receiving Meal Accountability Posters

7. WWW.UNIQUEPLACES.COM Civil Rights Training School Nutrition Programs

8. WWW.UNIQUEPLACES.COM What are Civil Rights? Civil Rights refer to the: rights of “personal liberty” guaranteed by the 13 th and 14 th Amendments to the U.S. Constitution and Acts of Congress. fair and equitable treatment of all customers and employees.

9. WWW.UNIQUEPLACES.COM Goals of Civil Rights Eliminate barriers to program benefits. Provide equal treatment to all. Explain rights and responsibilities. Show respect and dignity to all.

10. WWW.UNIQUEPLACES.COM Protected Classes A protected class refers to any person or group of people who have a characteristic for which discrimination is prohibited by law Protected classes in schools include: -race -color -national origin -sex -age -disability

11. WWW.UNIQUEPLACES.COM Civil Rights (A Sponsor’s Responsibilities) 1.Collection and Use of Racial / Ethnic Data 2.Public Notification System 3.Equal Access to program 4.Reasonable Accommodation of persons with disabilities 5.Language Assistance 6.Complaint Procedures

12. WWW.UNIQUEPLACES.COM Collection and Use of Racial and Ethnic Data 5 Racial Categories: American Indian or Alaskan Native Asian Black or African American Native Hawaiian or other Pacific Islander White 2 Ethnic Categories: Hispanic / Latino Not Hispanic / Latino

13. WWW.UNIQUEPLACES.COM Racial and Ethnic Data Maintained for three years plus the current year Access restricted to authorized school personnel

14. WWW.UNIQUEPLACES.COM Public Notification Display the “And Justice for All” poster in a public area

15. WWW.UNIQUEPLACES.COM Public Notification Include the non-discrimination statement on all informational materials and web sites that refer to the school nutrition programs “In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call (800) 795- 3272 or (202) 720-6382 (TTY). USDA is an equal opportunity provider and employer.”

16. WWW.UNIQUEPLACES.COM Equal Access A school must provide equal access to all eligible participants regardless of race, color, national origin, sex, age or disability.

17. WWW.UNIQUEPLACES.COM Reasonable Accommodation of persons with disabilities A School Nutrition Program is required to provide FOOD SUBSTITUTIONS or MODIFICATIONS if: A.A physician’s statement is on file that describes the participant’s disability (a disability as defined in federal regulations) that prevents the participant from eating the regularly offered foods; and B. The physician has indicated the substitutions or modifications that the participant needs.

18. WWW.UNIQUEPLACES.COM Reasonable Accommodation Situation: A parent complains about the choices provided during breakfast and demands that gluten-free products be provided for her child. What must the school do, and how does this relate to civil rights?

19. WWW.UNIQUEPLACES.COM Reasonable Accommodation Situation: Representatives from an ethnic minority group contact the school and request that ethnic food choices be made available. Could their request be a civil rights issue?

20. WWW.UNIQUEPLACES.COM Language Assistance Sponsors must take reasonable steps to assure “meaningful” access to the information and services they provide… especially for people with Limited English Proficiency (LEP). Meaningful access could include: – The distribution of Applications for Educational Benefits, household letter and Approval/Denial letter in different languages. – Hiring a bilingual interpreter to assist applicants with form completion or to provide basic School Nutrition Program information to LEP program participants.

21. WWW.UNIQUEPLACES.COM Complaint Procedures If a participant has a civil rights complaint in regard to their participation in the School Nutrition Programs, advise them to send the complaint to: USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 (800) 795-3272 or (202) 720-6382 (TTY). Civil rights complaints may also be sent to the Midwest regional office of USDA at: Regional Director/EEO, 77 W. Jackson Blvd., FL 20, Chicago, IL 60604-3591 or call (312) 353-3353.

22. WWW.UNIQUEPLACES.COM Complaint Procedures The school is encouraged to discuss the civil rights issue with the person who has filed the complaint in an effort to resolve the problem at the lowest level as expeditiously as possible. Whether or not the issue is resolved at the school level…a person alleging discrimination has a right to file a complaint within 180 days of the discriminatory action and must be advised of confidentiality.

23. WWW.UNIQUEPLACES.COM Summer Food Service Program Overview History The Summer Food Service Program (SFSP) was established to ensure that low- income children continue to receive nutritious meals when school is not in session. Participant Eligibility The Summer Food Service Program is available to all children 18 years of age and under, and persons over 18 who participate in a public or nonprofit private school program established for the mentally or physically handicapped. All sites are open to all children in the community. Adult Meals

24. WWW.UNIQUEPLACES.COM Site Information Responsibilities of the site supervisor Site information sheet Documentation needed for monitor visits and state review Training Checklist Special diets & Food allergies

25. WWW.UNIQUEPLACES.COM Menu Draft

26. WWW.UNIQUEPLACES.COM Organization & Record-keeping Summer Menus Production Records Breakfast Lunch Expanded Choice Bar Temperature Logs Field Trips Inventory- end of June & July

27. WWW.UNIQUEPLACES.COM Miscellaneous Shipping Lists/Invoices Loss of Product Personnel Pest Control

28. WWW.UNIQUEPLACES.COM Ordering Procedures WebSmartt passwords Nutrition Center/Warehouse

29. WWW.UNIQUEPLACES.COM Ordering Guide Order Guide Continue with Wednesday ordering in WebSmartt for the following week’s delivery Online or fax Tuesday/Thursday Delivery (except Bridge View) 6/18-6/26 orders placed by building supervisors Next order: 6/20 for 6/26 & 6/28 delivery Vendors ( Agropur/Schroeder; Trio & US Foods; Ameripride; Earthgrains)

30. WWW.UNIQUEPLACES.COM Meal Accountability Activate Account 12 “Summer Meals” account Adult Meals Tally sheet for A La Carte

31. WWW.UNIQUEPLACES.COM Posters “And Justice For All” Poster along with accompanying Nondiscrimination Translation must be posted in the cafeteria

32. WWW.UNIQUEPLACES.COM Posters The approved poster, “Friends, Fun, Food!”, must be present and visible from the outside at all entrances used by students

33. WWW.UNIQUEPLACES.COM Procedures for Ending SFSP Details to follow in a Weekly Update Final Inventory Check in

34. WWW.UNIQUEPLACES.COM Questions?

35. WWW.UNIQUEPLACES.COM Thank You Hunger is one of the most severe roadblocks to the learning process. Lack of nutrition during the summer months may set up a cycle for poor performance once school begins again. Hunger also may make children more prone to illness and other health issues. The Summer Food Service Program is designed to fill that nutrition gap and make sure children can get the nutritious meals they need.