Download presentation
Presentation is loading. Please wait.
Published byMargaret Marjory McBride Modified over 8 years ago
1
BOPTA Clerk’s Training & Roundtable Oregon Association of County Clerks 2014
2
DOR’s ClerkTraining Agenda Item Manual ReferenceReference Bopta Clerk ContactsChapter 11 Get to know other Bopta Clerks Bopta Calendar Dates to rememberChapter 32 Bopta Timeline Quiz3 Board Members – SelectingChapter 5 August Contact returning members New members – start recruitment4 September Interviews – new members5 October Governing body appoints members6
3
DOR’s ClerkTraining Agenda Item Manual ReferenceReference DOR’s ClerkTraining Agenda Item Manual ReferenceReference BOPTA Clerk Training Miscellaneous Administrative DutiesChapters 2 & 4 Forms Petition forms available for taxpayers7 Informational fliers available for taxpayers8 Miscellaneous Forms9 Supplies Update Webpages10 Update email response11
4
DOR’s ClerkTraining Agenda Item Manual ReferenceReference DOR’s ClerkTraining Agenda Item Manual ReferenceReference Petitions Reviewing PetitionsChapters 10 & 11 Standing to AppealChapter 1012 Who is qualified Who has standing to appeal quiz13 Petition requirementsChapter 11, Page 3 What can be appealedChapter 11, Page 1 Proof of obligation Who can sign or is authorized to sign petition Authorization to represent Power of attorney (with DOR FAQs)14 Can both buyer and seller sign petition Changes to ownership after tax statements are mailed Written Authorization Quiz 15 Begin accepting petitions day after tax statements mailed
5
DOR’s ClerkTraining Agenda Item Manual ReferenceReference DOR’s ClerkTraining Agenda Item Manual ReferenceReference Petitions (continued) Reviewing Petitions Format in which petitions may be received Electronic Signatures FAQs16 Receipt of petitions from other Departments 17 Date stamp petitions Assign a petition number Log petitions Defective Notices – Guideline for petition review 18 Deadline Adjustment FAQs19 Perfecting Defective Petitions Petitions Quiz 20
6
DOR’s ClerkTraining Agenda Item Manual ReferenceReference DOR’s ClerkTraining Agenda Item Manual ReferenceReference Petitions (continued) Reviewing Petitions JurisdictionChapter 11, Page 1 BOPTA jurisdiction FAQs21 DOR vs County appraised industrial property Appeal directly to magistrate (DOR) Appeal to BOPTA (County) DOR Centrally assessed (utilities) Appeal to DOR (June 15 th deadline) Jurisdiction Quiz 22 Late filed petitions Chapter 11, Page 2 Late Filing Petition Quiz 23 Withdrawals Chapter 11, Pages 6 & 7 Stipulations and Roll Changes Chapter 15 Adjudicated Values FAQs24
7
DOR’s ClerkTraining Agenda Item Manual ReferenceReference DOR’s ClerkTraining Agenda Item Manual ReferenceReference Public Notices – Notice of Session Chapter 825 Posting Period December and January Six conspicuous locations around county Libraries County building Courthouse City Hall Post Office State Office Consider posting on web page (does not count toward the “6 locations” above) Appoint Legal Counsel26
8
DOR’s ClerkTraining Agenda Item Manual ReferenceReference DOR’s ClerkTraining Agenda Item Manual ReferenceReference DOR Board Training – JanuaryChapter 6 New members – first year (Computer Module & In-Person) Returning members – every other year (In-Person Only) Board Member Training Quiz27 Schedule HearingsChapter 12 Prepare Notices and mail at least 5 calendar days prior to hearing date ADA Language (Deschutes County)28 Burden of Proof & Hearing Procedures (Deschutes County)29 Notice of Presenting Additional Evidence 30 Certificate of Mailing31 Post hearing and meeting schedules – 48 hours prior Reschedules
9
DOR’s ClerkTraining Agenda Item Manual ReferenceReference DOR’s ClerkTraining Agenda Item Manual ReferenceReference Convening Meeting and in-house training with board members First meeting checklist Chapter 7, Page 332 Oath of Office AffidavitsChapter 7, Page 4 Secrecy lawsChapter 13, Pages 4 & 5 In-house training Ethics laws33 Conflict of InterestChapter 2034 & 35 Burden of Proof 36 Copy of DOR letter Burden of Proof Quiz37 Assessor presentation Meet appraisal team Mock hearings Roundtable discussion Adopt Hearings Policy (Crook County & Deschutes County examples)38 Prepare petitions and evidence for board members
10
ODR’s ClerkTraining Agenda Item Manual ReferenceReference Hearings BOPTA Session Period – Anytime after Chapter 12 the 1 st Monday in February to April 15 th Audio Records39 What takes place? Personal Property Value AppealsChapter 13 Hearings Script Real Property and Penalty Petitions40 Executive Session - Personal Property 41 Witnesses – DOR FAQsChapter 10, Page 442 Telephone Hearings Worksheets
11
DOR’s ClerkTraining Agenda Item Manual ReferenceReference DOR’s ClerkTraining Agenda Item Manual ReferenceReference Hearings (Continued) Orders Chapter 16 Specially Assessed Order and 43 M-50 Calculations Stipulations presented at hearing vs. prior Chapter 15 to convening Dismissal Orders (includes withdrawals) Assessor representation Appeals of undivided interestChapter 1744 Appeal RightsChapter 18 Measure 50 Handouts 45 & 46 Property Value Quiz47 Public Meetings Quiz48 Orders & Appeal Rights Quiz49 Safety Procedures Discussion on how to prepare for an emergency Ending Session Adjournment Summary of ActionChapter 19
12
DOR’s ClerkTraining Agenda Item Manual ReferenceReference Records Retention Creating Permanent Record (OAR 165) Minutes Petitions Orders Evidence DOR GovSpace Training Concluding Discussion Preparing/training successor Board Clerks Appeal Matrix50 How to search for specific statutes51 After Action Review with attendees52 Host County Check List 53 Attendance Sheet54 Quiz Answer Sheet55
Similar presentations
© 2024 SlidePlayer.com Inc.
All rights reserved.