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DMB, Acquisition Services Doing Business with Michigan Services Sean L. Carlson, Director of Acquisition Services Kristi Thompson, Services Division Director.

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Presentation on theme: "DMB, Acquisition Services Doing Business with Michigan Services Sean L. Carlson, Director of Acquisition Services Kristi Thompson, Services Division Director."— Presentation transcript:

1 DMB, Acquisition Services Doing Business with Michigan Services Sean L. Carlson, Director of Acquisition Services Kristi Thompson, Services Division Director Doing Business with Michigan Services Sean L. Carlson, Director of Acquisition Services Kristi Thompson, Services Division Director

2 DMB, Acquisition Services Great time to work with state government Reforming the way we do business is exciting Innovative purchasing programs make doing business with Michigan advantageous for vendors New Approach to Contracting allows for greater access through regionalization MiDEAL – Michigan Delivering Extended Agreements Locally – allows local units of government to purchase off of state contracts. Instead of one client, vendors have access to thousands. Acquisition Services

3 DMB, Acquisition Services Headlines reflect the strengths Detroit News – March 9, 2005 Editorial “Ending No Bid Contracts Will Save Taxpayer Dollars” Governing Magazine – February, 2005 Grading the States Issue cited Michigan’s contracting and purchasing as a strength for the state. The study, by the Government Performance Project, states “A distinctive feature of Michigan’s procurement and contracting procedures is its emphasis on ethics…” Acquisition Services

4 DMB, Acquisition Services Acquisition Services Handle Solicitations for Goods and Services on Behalf of State Agencies General Rule Contracts valued at $25,000 or more are handled through Acquisition Services Contracts valued at less than $25,000 are handled by agency buyers www.michigan.gov/doingbusiness

5 DMB, Acquisition Services Manage and Oversee a Portfolio of $11.6 Billion Each Year Solicitations in a Diverse Range of Opportunities Ethics and Integrity Competition – Executive Directive 2005-3 Inclusion and Openness Access for Michigan-based Businesses Brand New Fuel Contract Awards Acquisition Services

6 DMB, Acquisition Services MRO Services At-A-Glance 977 Total Number of Contracts Total Contract Value - $212.5 Million 45% of Total Acquisition Services Contracts 5% of Total Dollars/Acquisition Services

7 DMB, Acquisition Services MRO Service Contracts Building Property Maintenance Lawn Care/Grounds* Janitorial Services* Snow Removal* Rubbish Removal* Security Guard Services* Alarms & Surveillance Systems Elevator Maintenance Pest Control HVAC Services Utility Services Energy Performance Window Cleaning Highway Rest Areas* Armored Car Services Water & Waste Water Treatment Soil Prep/Planting Tree & Stump Removal Timber Sales Preparation Records Management Road Side Spraying Street Sweeping Catch Basin Cleaning Equipment Rental Warehousing * MRO Regional Project

8 DMB, Acquisition Services Top 10 MRO Service Contracts

9 DMB, Acquisition Services Top 10 MRO Contracts by Category

10 DMB, Acquisition Services Top 10 MRO Service Contracts

11 DMB, Acquisition Services Top 10 MRO Contracts by Agency

12 DMB, Acquisition Services Top 10 MRO Contracts by Agency

13 DMB, Acquisition Services Reasons for Regionalizing Implement a Proactive Approach to ITB Process Reduce Number of ITB’s (not Contracts) for Multiple Locations in Close Proximity to Each Other for Similar Service(s) Develop and Implement Specification Standardization for Similar Services regardless of Agency Provide Growth Opportunities for all Economies of Scale Reduce Expenses and Create Internal Efficiencies

14 DMB, Acquisition Services MRO Contracts by Category

15 DMB, Acquisition Services Community Rehabilitation Organizations 50 Contracts 606 Contracts

16 DMB, Acquisition Services Minority (MBE) / Women (WBE) / Disabled (DBE) 98 Contracts 73 Contracts 437 Contracts48 Contracts

17 Q & A

18 DMB, Acquisition Services TERRITORY 2 Southwest Lower Peninsula (112 Contracts / 9 Regions) Laura Hischke, Buyer TERRITORY 3 Southeast Lower Peninsula (119 Contracts / 12 Regions) Andre’ Morrow, Buyer TERRITORY 1 Upper & Northern Lower Peninsulas (110 Contracts / 8 Regions) Jim Wilson, Buyer

19 DMB, Acquisition Services Bid Schedule Example 12 contracts17 contracts11 contracts 4/1/066/1/068/1/06 12/1/052/1/064/1/06 REGION 6REGION 5REGION 4 11 contracts14 contracts8 Contracts 2/1/06 Contract10/1/0612/1/06 Contract 10/1/06 ITB6/1/06 ITB8/1/06 ITB REGION 3REGION 2REGION 1

20 DMB, Acquisition Services Upper & Northern Lower Peninsulas (109 Contracts / 7 Regions) Laura Hischke, Buyer (Bay, Grand, Southwest & University Regions) Jim Wilson, Buyer (North, Metro & Superior Regions)

21 DMB, Acquisition Services Upper & Northern Lower Peninsulas (31 Contracts / 7 Regions) Lymon Hunter, Buyer (Regions 1-6) Andre’ Morrow, Buyer (Regions 1-6)

22 DMB, Acquisition Services Upper & Northern Lower Peninsulas (44 Contracts / 6 Regions) Lymon Hunter, Buyer (Regions 1-6) Andre’ Morrow, Buyer (Regions 1-6)

23 DMB, Acquisition Services Upper & Northern Lower Peninsulas (22 Contracts / Regions 1-6) Lymon Hunter, Buyer (Regions 1- 7) Andre’ Morrow, Buyer (Regions 1- 7)

24 DMB, Acquisition Services Upper & Northern Lower Peninsulas (5 Contracts / Region 7) Lymon Hunter, Buyer (Region 7) Andre’ Morrow, Buyer (Region 7)

25 DMB, Acquisition Services Getting Started Become a Registered State of Michigan Vendor www.michigan.gov/doingbusiness Select “Becoming a Business Partner” Check Bid Website regularly www.michigan.gov/doingbusiness Contact Acquisition Services with Questions 517.335.0230 DMB-Outreach@michigan.gov Additional Resource Procurement Technical Assistance Centers (PTACs) www.michigantac.org

26 DMB, Acquisition Services Visit the DMB table for a general flowchart that shows the steps from registration to award Visit www.michigan.gov/doingbusiness To download a copy of today’s presentation To link to vendor registration To review current Invitations to Bid Final Notes

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