Presentation on theme: "Applying for Federal Grants Dr. Irem Kiyak, Associate Director International Business Center Michigan State University."— Presentation transcript:
Applying for Federal Grants Dr. Irem Kiyak, Associate Director International Business Center Michigan State University
Irem Kiyak, Michigan State University Potential Sources of Funding Good starting point: http://globaledge.msu.edu/academy/grant-opportunities/
Irem Kiyak, Michigan State University Potential Sources of Funding U.S. Department of Education (Title VI and Fulbright- Hays) U.S. Department of Commerce (ITA MDCP program) FIPSE USIA (Affiliations Program) Department of Defense Small Business Administration (SBDC Program) State Agencies Local chambers, trade/industry groups Large corporations, banks, utility companies Foundations (Annenberg, Ford, McArthur, Comerica) Revenue-seeking programs/executive training
Irem Kiyak, Michigan State University Title VI: Business and International Education (BIE) Provides grants for up to two years to 2- and 4-year colleges and universities Projects range in federal funding from $50,000 to $95,000 per year 80-100 applicants apply and US/ED funds between 20-25 new applicants per year 20-25 community colleges apply each year and 4-5 are funded each year A panel of international business specialists review the applications
Irem Kiyak, Michigan State University BIE: Eligible Applicants Institutions of higher education that enter into a written agreement with a trade association, chamber of commerce or business that is engaged in international economic activity. All applicants must also provide one-to-one matching funds in the form of cash or in-kind contributions.
Irem Kiyak, Michigan State University BIE: Two Requirements 1.Improve the academic teaching of the business curriculum. 2.Conduct outreach activities that expand the capacity of the business community to engage in international economic activities. The external community in many cases complains they’ve never heard of the universities. The universities have never left their campuses to go ask the business folks what they want and what they need. The BIE program is designed to strengthen the university’s ties with the external community.
Irem Kiyak, Michigan State University BIE: Authorized Activities Innovation and improvement in international education curricula to serve the needs of the business community; Development of program to inform the public of increasing international economic interdependence; Internationalization of curricula; Development of area studies programs and interdisciplinary international programs;
Irem Kiyak, Michigan State University Establishment of export education programs through cooperative arrangements with regional and world trade centers and councils; Research for and development of specialized teaching materials, including language materials; Establishment of student and faculty fellowships and internships; BIE: Authorized Activities (continued)
Irem Kiyak, Michigan State University Development of opportunities for junior business and other professional school faculty to acquire or strengthen international skills and perspectives; Development of research programs on issues of common interest to institutions The establishment of linkages with overseas institutions; Summer institutes in international business BIE: Authorized Activities (continued)
Irem Kiyak, Michigan State University Examples of Eligible Activities Improve business and international education curriculumImprove business and international education curriculum Develop area studies programs and other interdisciplinary international programsDevelop area studies programs and other interdisciplinary international programs Establish export education programs for businessEstablish export education programs for business Develop specialized teaching materialsDevelop specialized teaching materials Create opportunities for business and faculty to strengthen international skillsCreate opportunities for business and faculty to strengthen international skills Establish internships overseas to develop foreign language skills and experience foreign culturesEstablish internships overseas to develop foreign language skills and experience foreign cultures Establish linkages with overseas institutionsEstablish linkages with overseas institutions
Irem Kiyak, Michigan State University Partnerships Teaching and ResearchTeaching and Research –With faculty within department –With other departments on campus (i.e., language dept.) –With colleagues at other universities Outreach with business communityOutreach with business community –Conferences –Executive-in-Residence Outreach with academic communityOutreach with academic community –Visiting Scholars –Overseas linkages
Irem Kiyak, Michigan State University Suggestions for Institutional Internationalization Set specific goalsSet specific goals Plan around those goalsPlan around those goals Follow guidelines explicitlyFollow guidelines explicitly Obtain strong administrative supportObtain strong administrative support Document institutional supportDocument institutional support Measure interests of faculty and studentsMeasure interests of faculty and students Establish working dialogue with program officers -- take adviceEstablish working dialogue with program officers -- take advice Volunteer to serve as a reader of other grantsVolunteer to serve as a reader of other grants Network among international educatorsNetwork among international educators
Irem Kiyak, Michigan State University Suggestions for Institutional Internationalization contd. Obtain support of community leadersObtain support of community leaders Recognize the significant time commitment neededRecognize the significant time commitment needed Obtain release time for writerObtain release time for writer Develop a team of colleagues -- delegateDevelop a team of colleagues -- delegate Elaborate proposal under clear schedule/pert chartElaborate proposal under clear schedule/pert chart Read past applicationsRead past applications Prepare meaningful evaluation planPrepare meaningful evaluation plan Select outside expert as evaluatorSelect outside expert as evaluator Use proposed evaluator in preparationUse proposed evaluator in preparation Build on failuresBuild on failures
Irem Kiyak, Michigan State University BIE: “Proposal” Development Timetable March/April Conduct analysis of capabilities as well as ‘needs assessment’ Develop a team of committed faculty & administrators to contribute Plan specific activities for each area – Academic/Curriculum – Faculty Development – Outreach/Business community
Irem Kiyak, Michigan State University BIE: “Proposal” Development Timetable contd. May Start drafting the proposal Start by developing exhibits/tables June/July Secure “Letter of Agreement” from key outreach partner Get letters of commitment from administrators, faculty, outside evaluator August/September Have proposal draft reviewed by others and external evaluator Refine proposal budget
Irem Kiyak, Michigan State University BIE: “Proposal” Development Timetable contd. October – Continue review and refinement – Finalize proposal – Obtain required signatures November – Electronic submission of the proposal
Irem Kiyak, Michigan State University Grantsmanship 1.Be sure to consult with the program officer at USDOE 2.Review abstracts of funded projects in Washington, D.C. 3.Address each component of the legislation 4.Propose realistic activities and costs 5.Develop key objectives or thrusts; limit your proposal to 3-5 major initiatives 6.Designate a management team with international and grants experience 7.Prepare a specific and detailed budget: demonstrate cost effectiveness
Irem Kiyak, Michigan State University Grantsmanship contd. 8.Provide summative and formative evaluation plans of grant activities 9.Address issues of institutional commitment and sustainability 10.Format the proposal so that it is easy to read 11.Maximize the use of exhibits (tables, charts). 12.Be positive and passionate! 13.If not funded, request the reviewers’ comments and RE-APPLY!
Irem Kiyak, Michigan State University BIE: “Proposal” Panel Review Reviewers are all international business professors A community college professor sits on each panel Each reviewer reads 15-20 applications. Three reviewers per panel— panel members discuss each application with the program officer The reviewers follow the guidelines in the application packet
20 of 33 REQUEST FROM FEDERAL AGENCY: YEAR ONE INSTITUTIONAL SHARE-YEAR ONE REQUEST FROM FEDERAL AGENCY- YEAR TWO INSTITUTIONAL SHARE-YEAR TWO PERSONNEL: Dr. Smith (10% of $50,000)$5,000$10,000 Technical Assistant: 150 hrs x $25$3,750$20,000 Admin. Asst.: 75% of $26,000$19,500$10,000 Subtotal Personnel:$28,250$40,000 FRINGE BENEFITS: 32% of $5,000; 32% of $19,500 $1,600 + $6,240 = $7,840$0 TRAVEL: Domestic: mileage, air fares, per diem for 4 people to attend FDIBs x $1000/person = $4,000; Foreign: PD mtg. Vienna, $4,000/two persons, airfare: $1000; registration: $450/person, meals, other = $1,100 $4,000 +$4,000= $8,000$2,000 EQUIPMENTJustify in writing$20,000 SUPPLIES: Office Supplies: $500; Software: $6,500: (provide details)$7,000$5,000 CONTRACTUAL CONSTRUCTION OTHER: Duplication,.10 x 3,000 = $300; workshop exp. = $8700; subscription to NTBO = $1000 $10,000$0 Subtotal Direct Costs$61,090$67,000 INDIRECT COSTS (8%)$4,887$5,360 (Restricted to 8%) TRAINING COSTS/STIPENDS TOTAL$65,977$72,360 BASIC GENERAL BUDGET* (*This budget does not include details of the matching costs which you must include on the budget you submit.)
TECHNICAL REVIEW: BIE Proposal Part I - CRITERIA PROFILE MAXIMUM POINTS POINTS ASSIGNED 1. Extent of Need for the Project20 2. Plan of Operation30 3. Quality of Key Personnel1O 4. Budget & Cost Effectiveness15 5. Evaluation Plan15 6. Adequacy of Resources10 TOTAL POINTS100
TECHNICAL REVIEW: BIE Proposal 1. EXTENT OF NEED FOR THE PROJECT (Maximum 20 points) a.How well does this project meet the needs outlined in 611 of the statute? b.Are the needs clearly defined? How did the applicant identify those needs? c.Does the applicant propose to meet those needs by improving the institution’s international academic program and by developing appropriate linkages with the business community? d.How appropriate are the results of the proposed project in meeting the purpose of Title VI, part B? NOT ADDRESSED 0 Points INADEQUATE 1-6 Points ADEQUATE 7-13 Points GOOD TO EXCELLENT 14-20 Points POINTS AWARDED _______ Please provide a justification for the points awarded based on STRENGTHS and WEAKNESSES:
23 of 33 TECHNICAL REVIEW: BIE Proposal 2. PLAN OF OPERATION (Maximum 30 points) a.To what extent do the objectives of the project, and the anticipated results, relate to the purpose of Title VI, part B? b.How effective is the plan of management? To what extent will it ensure proper and effective administration of the project, and result in achieving the project’s objectives? c.How effective and appropriate are the provisions of the “Agreement”? d.Does the applicant plan to use its resources and personnel, and the resources and the contributions provided for under the “Agreement,” in an effective way to achieve programmatic goals? e.Are the proposed linkages with the business community, including those provided for in the “Agreement,” designed to accomplish the objectives of Title VI, part B? f.To what extent will the applicant provide equal access treatment for members of racial and ethnic minorities, women, persons with disabilities, and the elderly? NOT ADDRESSED 0 Points INADEQUATE 1-10 Points ADEQUATE 11-20 Points GOOD TO EXCELLENT 21-30 Points POINTS AWARDED _______ Please provide a justification for the points awarded based on STRENGTHS and WEAKNESSES:
24 of 33 TECHNICAL REVIEW: BIE Proposal 3. QUALITY OF THE MANAGEMENT PLAN (Maximum 10 points) a.Are the experiences and qualifications of the project director adequate? b.Are the experience and qualifications of other personnel and teaching staff adequate? c.Is the amount of time that each of the key persons, referred to in (a) and (b), and the plans to commit to the project adequate? d.To what extent does the applicant, as part of its non-discriminatory employment practices, encourage applications for employment from members or groups (e.g., members of racial and ethnic minorities, women, persons with disabilities, and the elderly), that have been traditionally under-represented? NOT ADDRESSED 0 Points INADEQUATE 1-3 Points ADEQUATE 4- 6 Points GOOD TO EXCELLENT 7-10 Points POINTS AWARDED _______ Please provide a justification for the points awarded based on STRENGTHS and WEAKNESSES:
25 of 33 TECHNICAL REVIEW: BIE Proposal 4. BUDGET AND COST EFFECTIVENESS (Maximum 15 points) a.Is the budget adequate to support the project? b.Are the costs reasonable in relation to the objectives of the project? NOT ADDRESSED 0 Points INADEQUATE 1-5 Points ADEQUATE 6-10 Points GOOD TO EXCELLENT 11-15 Points POINTS AWARDED _______ Please provide a justification for the points awarded based on STRENGTHS and WEAKNESSES: 5. PLAN OF EVALUATION (Maximum 15 points) a.How appropriate and adequate are the provisions for evaluating the effectiveness of the project? b.Are the criteria adequate to evaluate the results of the project? c.Will the evaluation be objective, and will it produce data that is quantifiable? d.Is the methodology adequate to determine if the needs for which the project is designed met? NOT ADDRESED 0 Points INADEQUATE 1-5 Points ADEQUATE 6-10 Points GOOD TO EXCELLENT 11-15 Points POINTS AWARDED _______ Please provide a justification for the points awarded based on STRENGTHS and WEAKNESSES:
26 of 33 TECHNICAL REVIEW: BIE Proposal 6. ADEQUACY OF RESOURCES (Maximum 10 points) a.Do the applicant and the parties to the “Agreement” plan to devote adequate resources to the project as evidenced by the type of facilities, equipment, supplies, and other resources described in the application? b.Are the sources and kinds of matching resources, which provide the 50 percent of the non-Federal share of the project costs, adequate and appropriate? NOT ADDRESSED 0 Points INADEQUATE 1- 3 Points ADEQUATE 4-6 Points GOOD TO EXCELLENT 7-10 Points POINTS AWARDED _______ Please provide a justification for the points awarded based on STRENGTHS and WEAKNESSES:
Irem Kiyak, Michigan State University TIPS! Start early – TODAY!Start early – TODAY! Contact federal funding agency and become familiar with agency staffContact federal funding agency and become familiar with agency staff – visit the program officer – read funded proposals – see if agency will review your drafts Ask about the evaluation processAsk about the evaluation process – is it peer review or by federal officials? – is there a pre-application process? Seek out support internally and externally for your proposalSeek out support internally and externally for your proposal
Irem Kiyak, Michigan State University More TIPS! Look at return on investmentLook at return on investment Be as specific as possibleBe as specific as possible Avoid generalitiesAvoid generalities Site examplesSite examples Name clientsName clients – all faculty who will work on grant – who will replace the project director if that person leaves during the project Keep it simpleKeep it simple
Irem Kiyak, Michigan State University Tricks Read funded proposals from similar institutionsRead funded proposals from similar institutions Keep in touch with organizations who know what is in the pipelineKeep in touch with organizations who know what is in the pipeline Write an international focus into your mission statement at your institutionWrite an international focus into your mission statement at your institution
Irem Kiyak, Michigan State University More Tricks Use a sense of urgency when recruiting partnershipsUse a sense of urgency when recruiting partnerships – Seek a partner and draft a letter of agreement – Have the agreement signed by both partners – Be sure the agreement encompasses both components of the IB program international business curriculum developmentinternational business curriculum development outreachoutreach
Irem Kiyak, Michigan State University Traps Insufficient commitment and follow-through problemsInsufficient commitment and follow-through problems Resource limitationsResource limitations Inertia -- faculty resistance to changeInertia -- faculty resistance to change
Irem Kiyak, Michigan State University Contact Person: BIE Grant Name: Susanna C. Easton E-mail Address: email@example.com Mailing Address: U.S. Department of Education, OPE International and Foreign Language Education Business and International Education Program 1990 K Street, N.W., 6th Floor Washington, DC 20006-8521 Telephone: (202) 502-7628 http://www.ed.gov/about/offices/list/ope/iegps/index.html
33 of 33 BIE Grant Application Booklet: Only Available Online
Irem Kiyak, Michigan State University Web Resources http://www.grants.gov Grants.gov is the web submission system APPLY for most federal government grants.
Irem Kiyak, Michigan State University BIE webportal: http://bieweb.msu.edu/
Irem Kiyak, Michigan State University http://www2.ed.gov/programs/iegpsbie U.S. Dept. of Education’s International Education Programs website
Good Luck with Your Grant Initiatives! Questions?