1. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 1 1. Create a new folder in drive (C:) where to save the VAAP Programs (Tracking & Monitoring System). 2. Provide four (4) new subfolders under the main folder created in item 1. Label them as Disk1, Disk2, Disk3 and Disk4. 3. Insert Disk 1 in drive (A:). Open diskette, select all files, then copy and paste to subfolder Disk 1 in drive (C:). Follow the same procedures for diskettes 2 to 4. Copying & Installation Procedures of VAAP Tracking and Monitoring System (From Diskette to PC )

2. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 2 4. After copying all diskette files in drive (C:), open Disk1 subfolder. Select and double click setup.exe file (w/ computer icon) to install the program. 5. A series of RELIEF Data Entry System screens will appear starting with. 6. Click button. 7. Click button. Note: It is advisable to close all programs (I.e. MS Office, Shortcut Bar, etc.) prior to the installation of the RELIEF System.

3. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 3 8. Encode the user name and company name, then click button. 9. Click button to confirm encoded data on the previous screen. Otherwise, click on the button to correct the information entered. 11. Click the large button to install the program. 10. Click button to confirm installation of the program. 

4. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 4 12. Click button. 13. Click button to acknowledge complete installation of VAAP Program. 14. The process installs the Voluntary Assessment and Abatement Program. To start the module, click button on the desktop. Select and. Then select and click on VAAP Data Entry.

5. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 5 A. Login 1. Click the icon on the VAAP System Data Entry and the User Login pop up will appear. Encode the and, then click the button or press E.

6. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 6 2. The BIR VAAP Main Menu will appear. The eight (8) different selection buttons are now displayed and activated, (i.e. Letter Notice, Form 0611-VAAP Payment Form, Form 2111- for all other tax types covered by the program, Form 2111V-VAT, Form 2111 IT-Income Tax, Form 2111 X-Excise, Reports and Utilities). Click on the desired button and press E.

7. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 7 B. Letter Notices 4.Click button to edit or undo encoded data or a particular Letter Notice. The, buttons will automatically appear. 3.After clicking the Letter Notice button on the VAAP Main Menu, the screen will appear. Click the button to encode new transactions. Fill in all mandatory fields. Click button after encoding the transactions. User may use all activated buttons (I.e.,, ) to go to other records.

8. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 8 C. Form No. 0611 (Add/Edit/Inquire) 5.After clicking the button on the VAAP Main Menu, the screen will appear. BIR Form No. 0611 is the Voluntary Assessment and Abatement Program Payment Form. At the screen, click the button to encode new transaction. Fill in all mandatory fields. 6.To proceed to the computation, click the button, fill up all mandatory field then click the button.

9. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 9 7.At the Payment Acknowledgement screen, fill up all mandatory fields (name of the taxpayer, date of payment, mode of payment and the total amount paid). Click button after encoding transactions. The button is used if there are corrections on the encoded data, then the buttons will appear automatically. User may use all activated buttons (I.e.,, ) to go to other records. Click button to go back to the VAAP Main Menu screen.

10. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 10 D. Form No. 2111 (Add/Edit/Inquire) 8.BIR Form No. 2111 is the form used for other tax types covered by the Program. At the screen, click the button to encode new transaction. Type in the TIN of the taxpayer in the field and the other fields will automatically be populated. Use the cursor to move/navigate to other fields. In the field, type in the necessary information. Automatically, the cursor will go to the field. Click the button and choose from the list of valid values. Bring cursor to the field and type the transaction date. Click the button for more data entry.

11. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 11 9.At the screen, fill up all mandatory fields. Click the button for more data entry. 10.At the screen, fill up all mandatory fields. User can move from one field to another by simply bringing the cursor to the particular field using the mouse or by using the T key. Click button after encoding the transactions and then click button to go back to the VAAP Main Menu. Note: The Taxpayer’s Name/TIN/ Address are already populated.

12. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 12 11.User can also inquire/edit by using all activated buttons (I.e.,, ) to go to other records. To edit, click the button and make the necessary corrections, then the buttons will appear automatically. To go back to the VAAP Main Menu, click button.

13. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 13 E. Form No. 2111V (Add/Edit/Inquire) 12.After clicking the Form 2111V from the VAAP Main Menu screen, users can view the screen. Click the button to encode new transactions. Bring the cursor to the field and encode the TIN of the taxpayer. Automatically, the others fields will be populated. Bring the cursor to the field and click the arrow button, select the month from the list of valid values. Use the T key to move to the next field or click the field to enter the year of the transaction. Bring the cursor to the field and type in the date. Click the button.

14. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 14 13.After clicking the or the buttons, fill in all mandatory fields. User can move from one field to another by simply bringing the cursor to the particular field using the mouse or by using the T key.

15. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 15 14.At the screen, fill up all mandatory fields. User can move from one field to another by simply bringing the cursor to the particular field using the mouse or by using the T key. Click button after encoding the transactions and then click button to go back to the VAAP Main Menu screen. Note: The Taxpayer’s Name/TIN/ Address are already populated.

16. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 16 F. Form No. 2111IT (Add/Edit/Inquire) 15.After clicking the Form 2111IT from the VAAP Main Menu screen, users can view the screen. Click the button to encode new transactions. Bring the cursor to the field and encode the TIN of the taxpayer. Automatically, the other fields will be populated. Bring the cursor to the field and click the button and select the month from the list of valid values. Use the T key to move to the next field or click the field to enter the year of the transaction. Bring the cursor to the field and type in the date. Then click the button for the tax computation.

17. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 17 16.After clicking the buttons, fill in all mandatory fields. User can move from one field to another by simply bringing the cursor to the particular field using the mouse or by using the T key.

18. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 18 17.At the screen, fill up all mandatory fields. User can move from one field to another by simply bringing the cursor to the particular field using the mouse or by using the T key. Click button after encoding the transactions and then click button to go back to the VAAP Main Menu screen. Note: The Taxpayer’s Name/TIN/ Address are already populated. Users can also inquire/edit by using all activated buttons (I.e.,, ) to go to other records. To edit, click the button and make the necessary corrections. The buttons will appear automatically. To go back to the VAAP Main Menu, click button.

19. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 19 G. Form No. 2111X (Add/Edit/Inquire) 18.BIR Form No. 2111 X is the VAAP-Application Form for Excise Tax. At the screen, click the button for data entry. Click the field and encode the TIN of the taxpayer. Automatically, the other fields (name of the taxpayer, trade name and address) will be populated. Bring the cursor to the field and click the arrow button to choose the month in the list of valid values. Press the T key to move to the next field. Enter the year. Automatically, the cursor will go to the field. Enter the necessary data. Click the button for more data entry.

20. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 20 19.At the screen, fill up all mandatory fields. User can move from one field to another by simply bringing the cursor to the particular field using the mouse or by using the T key. Click the button for more data entry.

21. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 21 21.Users can also inquire/edit by using all activated buttons (I.e.,, ) to go to the other records. To edit, click the button and make the necessary corrections. The buttons will appear automatically. To go back to the VAAP Main Menu, click button. 20.At the screen, fill up all mandatory fields. User can move from one field to another by simply bringing the cursor to the particular field using the mouse or by using the T key. Click button after encoding the transactions and then click button to go back to the VAAP Main Menu. Note: The Taxpayer’s Name/TIN/ Address are already populated.

22. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 22 22.Click the button on the VAAP Main Menu screen. The screen will appear. It contains five (5) selection buttons. Select and click the desired button to be used. To view/print a desired report, user must specify a particular RDC. Click the arrow button to view the list of valid values for RDC Code selections. Click button to proceed. H. VAAP Reports

23. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 23 23.After clicking the button from the VAAP Report screen, user may now view/inquire a particular report. To print, click the printer icon at the top of the page. To exit, click the button on the upper right side corner of the screen. To go back to the list of VAAP Reports, click the button.

24. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 24 24.Click the button on the VAAP Main Menu screen and the Utilities and Admin Menu screen will appear. Select and click the button to be used (add new user, delete user, change user, change password and main menu). I. VAAP Utilities

25. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 25 25.To add user, click the button on the Utilities and Admin screen. Fill in all mandatory fields, then click. 26.To delete user, click the button on the Utilities and Admin screen. Only user with “ROOT” Access Code can delete other users with code “ADD” and INQ”.

26. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 26 27.To change user, click the button on the Utilities and Admin screen. A pop screen that says “file is in use” will appear. Click the button and the screen will appear. Type in the the and then click to proceed.

27. VAAP Tracking and Monitoring SystemJob-Aid Information Systems Group Version 1.0 December 2002 Training Management Division JA VAAP 27 28.To change the password of the current user, click the button on the Utilities and Admin screen. Fill in all enterable fields, then click the button. A pop up screen will appear confirming if the password has been successfully changed.