1. Early On Data Report Early On Data Report MICC Meeting February 13, 2013 Presented by Allan Knapp, PhD Michigan Part C Data Manager Early On Training and Technical Assistance

2. Starter Quote “If you wake up sleepy and grumpy in the morning, you are probably Snow White.” - Walt Disney 02/13/2013MICC2

3. Acronyms to Know APR = Annual Performance Report CEPI = Center for Educational Performance and Information MARSE = Michigan Administrative Rules for Special Education MSDS = Michigan Student Data System OSE = (Michigan) Office of Special Education (formerly OSE-EIS) OSEP = (Federal) Office of Special Education Programs 02/13/2013MICC3

4. New Acronyms to Know EMAPS = EDFacts Metadata and Process System – this is the new OSEP tool for Part C data submissions MAX = official U.S. Government computer system FERPA = Family Educational Rights and Privacy Act SIS = Student Information System 02/13/2013MICC4

5. Big Data Changes This Year - Background MI-CIS was the statewide Early On data tool from 2006 until 09/30/12. Two Parts: Local Daily Tracking System (SIS) ◦ Available 24/7 for entry, reporting ◦ Reports help daily work ◦ ~150 data fields could be collected Collection for Federal count ◦ Twice a year ◦ Selected (~ 50)data fields reported 02/13/2013MICC5

6. Replacing MICIS Local Daily Tracking Service Areas are purchasing or developing new Student Information Systems PCG – 22 Illuminate – 16 eXcentera – 5 TieNet – 5 MiStar – 3 Infinite Campus – 2 eSchool Plus – 1 Home Grown - 2 02/13/2013MICC6

7. Replacing MICIS Collections MSDS is the new collection vehicle First collection October 3, 2012 Next collection June 30, 2013 Data for Early On children is collected along with all K- 12 and Special Education students Duplicate submissions for same child increased without a statewide SIS CEPI controls the collections Early On provides input to CEPI on data fields and business rules 02/13/2013MICC7

8. Data Systems Truisms: The first time you collect data in a new system, the data will be bad. It takes three or four iterations to stabilize a data collection process after any change. 02/13/2013MICC8

9. Fall 2012 Collection Facts Count Day was October 3 “Snapshot” count - all children active on 10/3 ◦ 8,925 “Period” count – all snapshot, plus all children exited between 10/4/11 and 10/3/12 (one year) (Feds call this the “cumulative” count) ◦ 17,637 02/13/2013MICC9

10. State Period and Snapshot Count Trend over 4 Years 02/13/2013MICC10

11. Age Distribution Comparison 02/13/2013MICC11 1470 3190 5625 10086

12. Today’s Handout – top of page 1 02/13/2013MICC12

13. Today’s Handout: Looking for Ways to Improve the collected data in June We know children who were not reported We know the Special Ed component caused troubles We don’t know which new SIS was used for submission work Some service areas seemed to do just fine For APR 2014, State indicators 2 and 5 met target; indicator 6 did not 02/13/2013MICC13

14. Tools / Technical Assistance / Training opportunities www.earlyondata.com Early On Data listserv just getting started First 2013 Early On Data webinar scheduled for February 26, 1:00pm 02/13/2013MICC14

15. Data Related Topics Still in the Works 1. Birth Data calculation, using census 2. Allocation Formula count changes 3. OSEP Part C Regulations 4. Public Reporting 5. Using MSDS for Indicators 1, 7, and 8 6. Using MSDS for Assessment Data (Wayne State University grant) 02/13/2013MICC15

16. Ending Quote “There are three kinds of people in the world – those that can count and those than can’t.” - Abbie Abacus 02/13/2013MICC16