1. Using Excel Session 1 Dr. Gary Briers Texas A&M University

2. Goals Review Microsoft Office suite Create and edit spreadsheets Starting the Excel program Starting the Excel program Saving and naming files Saving and naming files Locating and opening files Locating and opening files Entering and formatting text Entering and formatting text Entering and formatting numeric values Entering and formatting numeric values Entering formulas/variables Entering formulas/variables Printing documents Printing documents

3. Vocabulary OfficeApplicationFileIconMouse Keyboard – hot key (CTRL-S, ALT-Shift…) Click – left, right, double, triple ToolbarsCursorWorkbook Rows, Columns, Cells and Sheets Cell References Formulas Using Operators and Functions Function Wizard Copying Cells

4. Suites Corporate software Online software Open software Operating systems Microsoft Windows - DOS, 95, 98, 2000, XP, 2003, Vista Apple MacOS – 6, 7, 8, 9, 10.0, 10.1, 10.4 Unix

5. Corporate Office Suites Microsoft Offices 97, 2000, XP, 2003, 2007 97, 2000, XP, 2003, 2007 Microsoft Works IBM Lotus SmartSuite Corel WordPerfect Office Easy Office и много других....

6. Office Applications Word Document Excel Spreadsheet PowerPoint Presentation Access Database Outlook Folder FrontPage Website

7. Excel Tutorials Excel Spreadsheet http://einstein.cs.uri.edu/tutorials/csc101/p c/excel97/excel.html#excel

8. Launch of applications Office consists of modules (applications) Office applications run under Windows Launch Office Desktop Desktop Main toolbar Main toolbar

9. Using Excel Opening Excel Window shape max min opt. How to use this program more efficiently Create uniform grade book Create uniform grade book Organize your research data (electronic) Organize your research data (electronic) Prepare different templates for “What if?” analyses Prepare different templates for “What if?” analyses Maintain records and accounts Maintain records and accounts

10. 1 – Open Office Program File File extensions (where are they?) Word -.doc Word -.doc Excel -.xls Excel -.xls PowerPoint -.ppt PowerPoint -.ppt Direct launch of document (and program) From Documents folder From Folder “filed” per YOUR convention

11. 2 – Opening File demo To open document Find document’s location Open Excel, File – Open – File type – Microsoft Excel documents File – Open – File type – Microsoft Excel documents Folder - disk Folder - disk Level up Level up

12. Find File File Edit - Find Edit - Find Open as Open Read only Open Read only Open as copy Open as copy Open and Repair Open and Repair

13. 3 – Entering Data Basis of majority of spreadsheets Enter, edit, format Double click on word – replace with new Backspace to Delete Select or block Shift → Format -> Change Case

14. 4 - Format Edit – select all Format – Font Font size Select new font size – ОК Select paragraph from the left margin Single click Single click Double click Double click Triple click Triple click Apply bold font style from the toolbar Center first line Triple click

15. Office Interaction Insert objects from other applications Tables, worksheets, graphs; pictures; diagram, video, sound. Tables, worksheets, graphs; pictures; diagram, video, sound. Insert table Insert graphic file

16. Saving Document Save and close document File - Save File - Save Select folder Select folder Enter the name of the file Enter the name of the file If necessary – type of file If necessary – type of file Save as Save as File type:.xls File type:.xls Microsoft Excel Worksheet Microsoft Excel Worksheet

17. Saving Documents 2 Save documents periodically Button “SAVE” Button “SAVE” Key CTRL-S Key CTRL-S Open important documents as copy submenu ‘open as copy’ submenu ‘open as copy’

18. Close of file and application Close file File – Close File – Close Or small cross Or small cross Close program File – Exit File – Exit Or red cross Or red cross Save changes

19. Print Need of a hard copy Printing to a standard printer Printing via File - Print Preview of printed material File – Print preview or button on toolbar File – Print preview or button on toolbar Zoom Zoom See other pages (Page Down) See other pages (Page Down) Close preview Close preview Print Print

20. exercise – printer properties Different printers (draft – final) File → print

21. Print to PDF Universal format (almost) Advantages permanent permanent Free viewers (Adobe Reader) Free viewers (Adobe Reader) Preserve formatting and styles Preserve formatting and styles Universal for many platforms Universal for many platformsDisadvantages Need of another application - Adobe Acrobat Need of another application - Adobe Acrobat OpenOffice has its own pdf module

22. Printing to PDF Create PDF Print to PDF printer (create new file) Select PDF printer from the list Enter the location of the final file

23. Application (last exercise) Open and move application window MaximizeRestoreMinimizeZoom Excel selection Save and Close File Close Excel

24. Exercises Open Word and Excel Open spreadsheet in Excel Remove three cells Switch to Word Remove second line Select second paragraph and change the fort to Verdana Save changes and close applications

25. Questions