1. IDEA Surveys - Individual Development and Educational Assessment

2. Recent updates to IDEA Faculty Senate motions: Default to ‘Short Form’ – fewer questions Sections with 10 or fewer students, no surveys unless requested by faculty KPC pilot of paper forms FA13/SP14 Experiments with incentives

3. IDEA Administration Process IT uploads courses/students into IDEA FIFs open, reminders to faculty begin FIF Completion/Survey Response Reports begin Student surveys open, student reminders begin FIF/Student Surveys close day before grades due Surveys processed. Faculty Services distributes to faculty and departments.

4. What is a FIF? Faculty Information Form Faculty use the FIF to ‘weight’ objectives in the IDEA survey Recommend only 3 objectives weighted as ‘Important’ or ‘Essential’ If objectives are not weighted, all objectives will be counted as equally important Faculty can also add individual questions to survey

5. FIF Completion/Survey Response Report Will be sent to IDEA administrators bi- weekly during the semester Administrators need to review report, ensure that all courses/faculty are correct Early in semester: monitor completion of FIFs, encourage faculty to complete Last weeks of semester: communicate with faculty about student response rate

6. FIF Completion/Survey Response Report Check for accuracy of: * Instructor name * Class * Dates * Has FIF been completed? * Has student survey been opened?

7. Completion report: What do the columns mean? Course Number Last Name First Name IF Start Date IF End Date IF Status RF Start Date RF End Date RF StatusResponse RateStatus AEST_A699_301_20130 2__Dotson__51013 DotsonAaron 05/30/ 2013 08/07/ 2013 Posted 07/24 /2013 08/07/ 2013 Posted100% (2/2)Active AEST_A699_302_20130 2__Olofsson__51014 OlofssonJohn 05/30/ 2013 08/07/ 2013 Posted 07/24 /2013 08/07/ 2013 Need_ Respondents 0% (0/0)Active CE_A698_303_201302_ _Abaza__52821 AbazaOsama 05/30/ 2013 08/07/ 2013 Complete 07/24 /2013 08/07/ 2013 Need_ Respondents 0% (0/0)Active ES_A209_301_201302_ _Dutta__53317 DuttaUtpal 05/30/ 2013 08/07/ 2013 Complete 07/24 /2013 08/07/ 2013 Posted36.4% (4/11)Active ES_A210_301_201302_ _Dutta__53316 DuttaUtpal 05/30/ 2013 08/07/ 2013 Complete 07/24 /2013 08/07/ 2013 Posted13.3% (2/15)Active ESM_A620_301_20130 2__Kretchik__51701 KretchikGary 05/30/ 2013 08/07/ 2013 Complete 07/24 /2013 08/07/ 2013 Posted0% (0/8)Active PM_A624_301_201302 __Hull__52731 HullRoger 05/30/ 2013 08/07/ 2013 Complete 07/24 /2013 08/07/ 2013 Posted50% (4/8)Active PM_A624_5D1_201302 __Hull__52733 HullRoger 07/12/ 2013 Incomplete 07/12 /2013 Need_ Respondents 0% (0/0)Incomplete PM_A694D_301_20130 2__Hull__52784 HullRoger 05/30/ 2013 08/07/ 2013 Complete 07/24 /2013 08/07/ 2013 Posted0% (0/2)Active

8. What do the columns mean? Course number is simply the course name, number, section, semester, faculty name and CRN. Important to make sure that this information is accurate ASAP. Course Number Last Name First Name IF Start Date IF End Date IF Status RF Start Date RF End Date RF StatusResponse RateStatus AEST_A699_301_20130 2__Dotson__51013 DotsonAaron 05/30/ 2013 08/07/ 2013 Posted 07/24 /2013 08/07/ 2013 Posted100% (2/2)Active

9. What do the columns mean? IF Start/End Dates – shows when FIF is available for completion IF Status: Posted – FIF available for Faculty to complete Incomplete – Faculty did not complete FIF, survey closed Complete – Faculty completed FIF Course Number Last Name First Name IF Start Date IF End Date IF Status RF Start Date RF End Date RF StatusResponse RateStatus AEST_A699_301_20130 2__Dotson__51013 DotsonAaron 05/30/ 2013 08/07/ 2013 Posted 07/24 /2013 08/07/ 2013 Posted100% (2/2)Active CE_A698_303_201302_ _Abaza__52821 AbazaOsama 05/30/ 2013 08/07/ 2013 Complete 07/24 /2013 08/07/ 2013 Need_ Respondents 0% (0/0)Active PM_A624_5D1_201302 __Hull__52733 HullRoger 07/12/ 2013 Incomplete 07/12 /2013 Need_ Respondents 0% (0/0)Incomplete

10. What do the columns mean? RF Start/End Dates: Shows dates that survey is available for students to complete RF Status: Posted – Ready for students Ready – Ready for students but not released Incomplete – not enough students completed survey Need Respondents – No students responded Course Number Last Name First Name IF Start Date IF End Date IF Status RF Start Date RF End Date RF StatusResponse RateStatus AEST_A699_301_20130 2__Dotson__51013 DotsonAaron 05/30/ 2013 08/07/ 2013 Posted 07/24 /2013 08/07/ 2013 Posted100% (2/2)Active AEST_A699_302_20130 2__Olofsson__51014 OlofssonJohn 05/30/ 2013 08/07/ 2013 Posted 07/24 /2013 08/07/ 2013 Need_ Respondents 0% (0/0)Active PM_A624_301_201302 __Hull__52731 HullRoger 05/30/ 2013 08/07/ 2013 Complete 07/24 /2013 08/07/ 2013 Posted50% (4/8)Active PM_A624_5D1_201302 __Hull__52733 HullRoger 07/12/ 2013 Incomplete 07/12 /2013 Need_ Respondents 0% (0/0)Incomplete

11. What do the columns mean? Response rate: percentage of students who completed survey (number of students responding/number of students to whom survey was sent) Course Number Last Name First Name IF Start Date IF End Date IF Status RF Start Date RF End Date RF StatusResponse RateStatus AEST_A699_301_20130 2__Dotson__51013 DotsonAaron 05/30/ 2013 08/07/ 2013 Posted 07/24 /2013 08/07/ 2013 Posted100% (2/2)Active ES_A209_301_201302_ _Dutta__53317 DuttaUtpal 05/30/ 2013 08/07/ 2013 Complete 07/24 /2013 08/07/ 2013 Posted36.4% (4/11)Active ES_A210_301_201302_ _Dutta__53316 DuttaUtpal 05/30/ 2013 08/07/ 2013 Complete 07/24 /2013 08/07/ 2013 Posted13.3% (2/15)Active ESM_A620_301_20130 2__Kretchik__51701 KretchikGary 05/30/ 2013 08/07/ 2013 Complete 07/24 /2013 08/07/ 2013 Posted0% (0/8)Active PM_A624_301_201302 __Hull__52731 HullRoger 05/30/ 2013 08/07/ 2013 Complete 07/24 /2013 08/07/ 2013 Posted50% (4/8)Active

12. What do the columns mean? Survey Status: Active – available to students Pending – not available to students Incomplete – not enough students responded Ready to process – closed Course Number Last Name First Name IF Start Date IF End Date IF Status RF Start Date RF End Date RF StatusResponse RateStatus AEST_A699_301_20130 2__Dotson__51013 DotsonAaron 05/30/ 2013 08/07/ 2013 Posted 07/24 /2013 08/07/ 2013 Posted100% (2/2)Active AEST_A699_302_20130 2__Olofsson__51014 OlofssonJohn 05/30/ 2013 08/07/ 2013 Posted 07/24 /2013 08/07/ 2013 Need_ Respondents 0% (0/0)Active CE_A698_303_201302_ _Abaza__52821 AbazaOsama 05/30/ 2013 08/07/ 2013 Complete 07/24 /2013 08/07/ 2013 Need_ Respondents 0% (0/0)Active ES_A209_301_201302_ _Dutta__53317 DuttaUtpal 05/30/ 2013 08/07/ 2013 Complete 07/24 /2013 08/07/ 2013 Posted36.4% (4/11)Active ES_A210_301_201302_ _Dutta__53316 DuttaUtpal 05/30/ 2013 08/07/ 2013 Complete 07/24 /2013 08/07/ 2013 Posted13.3% (2/15)Active PM_A624_5D1_201302 __Hull__52733 HullRoger 07/12/ 2013 Incomplete 07/12 /2013 Need_ Respondents 0% (0/0)Incomplete

13. What do I do with this? Go through spreadsheet carefully and submit changes to ayidea@uaa.alaska.edu ayidea@uaa.alaska.edu Encourage faculty to complete FIF in a timely manner. The reminder e-mails will cease as soon as FIF is completed. Encourage faculty to encourage students to complete the survey.

14. How do we encourage faculty? Deans and Directors or designated person can/should be kept in the loop as to who and who has not completed the FIF. They can give reminders of the importance of completing FIF for valid results.

15. What can faculty change? Request surveys that otherwise wouldn’t be generated (i.e., low enrollment) Combine surveys for multiple sections of same course (i.e., labs) Add questions to survey via FIF Change open/close dates Use the long form instead of the short Problems: ayidea@uaa.alaska.edu or 786-4646 option 1ayidea@uaa.alaska.edu

16. How can faculty encourage students to complete survey? Faculty announce in class Put in syllabus Post reminders on BlackBoard Posters and flyers in college, classes, around campus Take class to a computer lab and have everyone do the survey

17. How do students access IDEA? Link in email: reminders sent by IDEA Link in Blackboard Problems: ayidea@uaa.alaska.edu or 786-4646 option 1ayidea@uaa.alaska.edu

18. Upcoming changes Communicating with faculty regarding recent changes Working with Student Affairs to communicate with students about IDEA Incentives for students? Smartphone App?

19. Helpful websites More information about IDEA surveys: www.uaa.alaska.edu/facultyservices/IDEA/

20. QUESTIONS?