1. Human Resource Information Systems MSM 635 Strategic Issues in Human Resource Management/ Gerencia Estratégica de Recursos Humanos Week 1/Semana 1 1Copyright Regis University, 2010

2. Human Resource Information Systems Human Resource Information Systems (HRIS), also called: Human Resources Information Management Systems (HRIMs) are the backbone of the HR Function HRIMs keep a company: organized and in compliance HRIMs are an efficient way to: store and retrieve information quickly HRIMs reduce: the quantity of paper files to be stored 2Copyright Regis University, 2010

3. HRIMs – What are they? 3 HRIMs are a relational database HRIMs can be connected to an Internal Intranet with access limits for those in the need to know HRIMs can be as large or small as an organization needs, and can be cusomized as needed Common vendors: PeopleSoft and SAP Copyright Regis University, 2010

4. Functions of HRIMs Reporting functions Ad-hoc reports Standard/regularly scheduled reports Employee data Organization/Job Data Self-serve interfaces for employees, managers and HR Transactional tasks Copyright Regis University, 20104

5. Components of HRIMs 5 PayrollBenefitsPerformance AppraisalTraining and DevelopmentEEO/AARecruiting and PlacementLabor Relations Copyright © Regis University, 2010

6. Other Components of HRIMs CompensationOnboardingOffboardingRecordsReportingCompliance – LOA, FMLA, MFMLA 6Copyright Regis University, 2010

7. Payroll Timesheets/time reporting – exempt and non- exempt Overtime, shift differentials Holidays, vacation, sick time, personal days Transactions – hiring, promotions, salary actions, terminations, leaves of absence 7Copyright Regis University, 2010

8. Benefits Benefits enrollment selections for: – Medical, dental, vision, life insurance and optional benefits Benefits change information Benefits package and summary plan descriptions Benefits Costs Benefits portability –COBRA costs 8Copyright Regis University, 2010

9. Benefits Investment Selections – 401K Health Care Savings Accounts and Child Care Savings Accounts Pre-paid legal plans 9Copyright Regis University, 2010

10. Performance appraisal Performance appraisal copies from previous appraisal periods Performance appraisal copies with electronic signatures from current appraisal year or period Performance appraisal criteria Ranking data Performance appraisal templates 10Copyright Regis University, 2010

11. Training & Development Training platform/portal access Training schedules/calendar Training registration access Training records 11Copyright Regis University, 2010

12. EEO/AA AA/EEO information on candidates Affirmative Action Plan records, past and present Applicant data – protected classes Employee data – protected classes Succession plan records, past and present 12Copyright Regis University, 2010

13. Recruiting & replacement Requisition –templates –copies –reports Applicant records Interview ratings Internal job postings Internal applicant records Copyright Regis University, 201013

14. Labor relations 14 Information to report Record/copies of corrective action Non exempt vs. exempt status Hot line/ethics line/open door issues Resolution on issues Data on types of issues Data on confirmed vs non-confirmed issue status Copyright Regis University, 2010

15. Compensation Job title & pay grade Business unit & management names Salary Length of service Compensation/salary ranges Compa ratio Date of last increase Job descriptions Copyright Regis University, 201015

16. Onboarding I-9 forms W-2 Tax Forms –Signatures on policies, employee handbooks, intellectual property policies, and other company compliant policies and practices –Personal information from transactions – name, address, social security, AA/EEO information, veteran status, contact numbers –Date of hire, location, reporting structure 16Copyright Regis University, 2010

17. Offboarding Last date worked Reason for leaving Exit interview data Resignation letter records Termination transaction 17Copyright Regis University, 2010

18. Reporting Business Unit/HRP/Headcount reports Turnover reports New hire reports Termination reports Affirmative action reports Benefits enrollment reports Performance appraisal reports Open requisition reports Copyright Regis University, 201018

19. Records Employment Applications I-9’s, W-2’s, internal job posting applications Salary actions, promotions, merit increases Performance appraisals Leave of absence records Payroll records Corrective actions records Resignation letters & termination transactions 19Copyright Regis University, 2010

20. Summary Human Resource Information Systems (HRIS), sometimes called Human Resources Information Management Systems (HRIMs) are a very valuable resource to organizations HRIMs save hours of manual labor HRIMs keep information neatly and securely in one place and easily accessible to those with access HRIMs help keep organizations compliant 20Copyright Regis University, 2010

21. End Congratulation! You have finished the first presentation of Human Resource Information Systems 21Copyright Regis University, 2010