1. CS1100: Access Reports Microsoft Access Report Construction Created By Martin Schedlbauer m.schedlbauer@neu.edu CS11001Microsoft Access

2. Reports Reports are formatted output of the results of queries. Access has two ways to create reports: – Custom Reports – Report Wizard In both cases, you need a query that contains the information you want to put into the report. CS1100Microsoft Access2

3. Reports You can format and print tables and queries in Datasheet view, but reports have two advantages over other methods: – Reports can compare, summarize, subtotal and total large sets of data – Reports can be created to produce attractive invoices, presentation materials, purchase orders, etc. CS11003Microsoft Access

4. Reports Can define up to 10 grouping criteria to separate levels of detail Can define separate headers and footers for each group Perform calculations within a group or across groups CS1100Microsoft Access4

5. The OrderInvoice Report CS1100Microsoft Access5

6. The Query for the Report What fields do we need for this report? CS1100Microsoft Access6

7. Parameterized Query To allow user input for a query value: – specify a variable that has a name different from any of the field names CS1100Microsoft Access7

8. Report Wizard CS1100Microsoft Access8

9. Grouping Data in Reports CS1100Microsoft Access9

10. Summary Options Click Summary Options to display summary values in the group footers for any numeric fields in the Detail section CS1100Microsoft Access10

11. Report Design CS1100Microsoft Access11

12. Rearranging the Report Move items to where you want them. Each item is a field plus a label. May need to “disconnect” label from field, so that label can be deleted. Fields can contain “expressions”: CS1100Microsoft Access12

13. The OrderInvoice Report CS1100Microsoft Access13

14. Text vs. Controls Note that there are two icons for adding “text” – they are NOT the same: The Text Box allows you to add a field from the query; must be bound to a field The Label allows you to add free-form text CS1100Microsoft Access14

15. Adding Section Footers To add (or remove) a footer (or header) for a section: CS1100Microsoft Access15

16. Create a Pivot Chart from an Access Table in Access or Excel CS1100Pivot tables and charts16 In Excel, From the Data Menu, choose “From Access” Find your Access file and choose the table or query to use in your pivot table.

17. Summary Reports allow information technology professionals to provide data in a more readable format to users. The Access Wizard creates reports based on queries. Queries can have parameters. The Report Designer allows reports to be designed using simple “drag-and-drop”. CS1100Microsoft Access17