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Nine steps of a good project planning

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1 Nine steps of a good project planning
1. The actual situation 2.. The problem and the vision 3. Formulating useful objectives 4. Organising the objectives 5. Choosing strategy and Plan of Activities 6. Indicators how and why 7. Base line study 8. Risk Analysis and Risk Management 9. You plan and planning, monitoring, evaluation and reporting

2 Stakeholders Four main groups of stakeholders to listen at:
Beneficiaries/Target group Implementers Financing agents Decision makers Against – Pro, Why Who influence today - tomorrow

3 PROBLEM TREE Effekr Effect Effect Effect Your Problem Cause Cause

4 Why a Problem Tree? Problem Tree Effects Focal problem Causes
Objective Tree Overall objective Project objective Lower objectives Activities

5 There is a difference between objectives and activities
Empower the women of the target group Strengthen the capacity of the target group Increase the democratic awareness among citizens Women in the target group are empowered The capacity of the target group is strengthened An increased democratic awareness among citizens

6 Indicators Key questions:
What is the difference between what we want and what we have Contain target group (for whom) Measures (what is the unit for measurement) Quality (what is the change about) Time Location

7 Indicators An indicator always belongs to an objective, it has always a parent objective and it is never an orphan A few as possible Don’t overlap Focus on importance and size Stay with the facts Base your choice on obtainable data

8 How much How can you decide the quantity of satisfying results?
It tells us something about the resources available, the context etc and what you consider realistic and possible in the context, with available resources and How does it look like today?

9 Base Line Study The base-line study maps and records the actual values of your indicators at the start of the project Examples: Loosing weight Nutrition program Women and men attending municipal council Women talking at the municipal council meetings

10 Sources of verifications
Before you finally decides on indicators you need be sure you can find the figures you are looking for Criteria for a good indicator is that is should be based on obtainable data Examples: Statistics, interviews with stakeholders Observations. Surveys Documents, reports etc

11 Where do we find relevant risks?
In the SWOT (weaknessess and threats) In the stakeholder analyses Among the real difficulties in the ”cause” group in the problem tree Asking the participant In your previous experience

12 Plan, monitor and report
Monitoring will be done continuously during an project What is monitoring: The periodic measurement of progress of a project Focus on the implementation process and tracking progress towards the objectives by using indicators The monitoring as well as other parts of the project need planning and resources

13 Result chain Input- What resources are used Activity – What is done
Output - What is produced or delivered? Outcome – What do you want to achieve (change) Short-term Medium-term Long-tem Impact - What long-term change are you aiming for?

14 Key questions What is to be achieved? How will this be achieved?
For whom will it be achieved? What are the risks it will not be achieved? How do we know it is achieved?

15 Friday morning 10 minutes
The problem you are adressing Objectives (the logic) Typical activities Major risks - mitigation Strategy for funding Explain how it relates to PPP

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