Presentation on theme: "Nine steps of a good project planning"— Presentation transcript:
1 Nine steps of a good project planning 1. The actual situation2.. The problem and the vision3. Formulating useful objectives4. Organising the objectives5. Choosing strategy and Plan of Activities6. Indicators how and why7. Base line study8. Risk Analysis and Risk Management9. You plan and planning, monitoring, evaluation and reporting
2 Stakeholders Four main groups of stakeholders to listen at: Beneficiaries/Target groupImplementersFinancing agentsDecision makersAgainst – Pro, WhyWho influence today - tomorrow
3 PROBLEM TREE Effekr Effect Effect Effect Your Problem Cause Cause
4 Why a Problem Tree? Problem Tree Effects Focal problem Causes Objective TreeOverall objectiveProject objectiveLower objectivesActivities
5 There is a difference between objectives and activities Empower the women of the target groupStrengthen the capacity of the target groupIncrease the democratic awareness among citizensWomen in the target group are empoweredThe capacity of the target group is strengthenedAn increased democratic awareness among citizens
6 Indicators Key questions: What is the difference between what we want and what we haveContain target group (for whom)Measures (what is the unit for measurement)Quality (what is the change about)TimeLocation
7 IndicatorsAn indicator always belongs to an objective, it has always a parent objective and it is never an orphanA few as possibleDon’t overlapFocus on importance and sizeStay with the factsBase your choice on obtainable data
8 How much How can you decide the quantity of satisfying results? It tells us something about the resources available, the context etc and what you consider realistic and possible in the context, with available resources andHow does it look like today?
9 Base Line StudyThe base-line study maps and records the actual values of your indicators at the start of the projectExamples:Loosing weightNutrition programWomen and men attending municipal councilWomen talking at the municipal council meetings
10 Sources of verifications Before you finally decides on indicators you need be sure you can find the figures you are looking forCriteria for a good indicator is that is should be based on obtainable dataExamples: Statistics,interviews with stakeholdersObservations.SurveysDocuments, reports etc
11 Where do we find relevant risks? In the SWOT (weaknessess and threats)In the stakeholder analysesAmong the real difficulties in the ”cause” group in the problem treeAsking the participantIn your previous experience
12 Plan, monitor and report Monitoring will be done continuously during an projectWhat is monitoring:The periodic measurement of progress of a projectFocus on the implementation process and tracking progress towards the objectives by using indicatorsThe monitoring as well as other parts of the project need planning and resources
13 Result chain Input- What resources are used Activity – What is done Output - What is produced or delivered?Outcome – What do you want to achieve (change)Short-termMedium-termLong-temImpact - What long-term change are you aiming for?
14 Key questions What is to be achieved? How will this be achieved? For whom will it be achieved?What are the risks it will not be achieved?How do we know it is achieved?
15 Friday morning 10 minutes The problem you are adressingObjectives (the logic)Typical activitiesMajor risks - mitigationStrategy for fundingExplain how it relates to PPP