1. Non-Profit Organization Financial Forum March 22, 2010 Prepared by: Dan Webster Treasurer Radnor Girls Crew Club dan@radnorcrew.org www.girls.radnorcrew.org

2. Discussion Topics Goals Process Controls Taxes Miscellaneous

3. Goals Transparency Accountability Accuracy Balance Ability

4. Process Recordkeeping –Financial Records –Expense Reimbursement and Documentation –Calendar of Important Dates –Vehicle Registrations –Asset Inventory Cash Versus Check Transactions

5. Process Bank Accounts –Number –Type –Statements –Location –Access –Signatures –Statements –Debit Cards

6. Process Bank Account Reconciliations –Frequency –Format

7. Process Budgeting and Financial Planning –Operations –Capital Financial Statements –Balance Sheet –Income Statement –Statement of Cash Flow –Software Tools Chart of Accounts

8. Controls Financial Controls –Bank Statements –Bank Reconciliations –Financial Statements –Bank Accounts –ATM and Credit Cards –Cash Transactions –Treasurer Reimbursements –Term Limits –Dues Reconciliation –Signatories –Independent Review

9. Taxes Federal Recognition/Determination Tax Filings –Form 990-EZ (Return of Organization Exempt from Income Tax) –Form 1099-MISC and Form 1096 –W-9s from Contractors –Unrelated Business Income (UBI)

10. Taxes Tax Exemption –Sales Tax Exemption Application (Rev-72) –Bylaw Requirements (Dissolution Clause) –Pennsylvania Exemption Certificate

11. Fundraising Controls Written Acknowledgements/Thank Yous Board Member Involvement

12. Financial Aid Application Evaluation Selection Notification

13. Insurance Liability Officers & Directors Property Hired Auto

14. Governance Board of Directors Bylaws Board Composition Agendas, Decisions and Minutes Accountability/Board Evaluation Continuity and Transition

15. Resources Evaluations/How Are We Doing? GuideStar.org TechSoup.org The Internet