1.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University Capital Budgeting Chapter 11

2.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-2 Long-Term (Capital) Assets Chapters 3 and 4 discussed the cost of capacity resources that organizations purchase and use for years to make goods and provide services  Capital assets create these capacity-related costs Cost commitments associated with long-term assets create risk for an organization:  Remain even if the asset does not generate the anticipated benefits  Reduce an organization’s flexibility Therefore, organizations approach investments in long-term assets with considerable care

3.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-3 Need to Control Capital Assets Organizations have developed specific tools to control the acquisition and use of long-term assets because:  Organizations are usually committed to long-term assets for an extended time, creating the potential for Excess capacity that creates excess costs Scarce capacity that creates lost opportunities  The amount of money committed to the acquisition of capital assets is usually quite large  The long-term nature of capital assets creates technological risk Capital budgeting is a systematic approach to evaluating an investment in a capital asset

4.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-4 Investment and Return The fundamental evaluation issue in dealing with a long-term asset is whether its future benefits justify its initial cost Investment is the monetary value of the assets the organization gives up to acquire a long-term asset Return is the increased future cash inflows attributable to the long-term asset  Investment and return form the foundation of capital budgeting analysis, which focuses on whether the expected increased cash flows (return) will justify the investment in the long-term asset

5.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-5 Time Value of Money (1 of 2) Time value of money (TVM) is a central concept in capital budgeting Because money can earn a return:  Its value depends on when it is received  Using money has a cost The lost opportunity to invest the money in another investment alternative In making investment decisions, the problem is that investment cash is paid out now, but the cash return is received in the future  We need an equivalent basis to compare the cash flows that occur at different points in time

6.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-6 Time Value of Money (2 of 2) Because money has a time-dated value, the critical idea underlying capital budgeting is: Amounts of money spent or received at different periods of time must be converted into their value on a common date in order to be compared

7.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-7 Some Standard Notation For simplicity, the following notation is used: Abbr.Meaning n FV PV a r Number of periods considered in the investment analysis; common period lengths are a month, a quarter, or a year Future value, or ending value, of the investment n periods from now Present value, or the value at the current moment in time, of an amount to be received n periods from now Annuity, or equal amount, received or paid at the end of each period for n periods Rate of return required, or expected, from an investment opportunity; the rate of interest earned on an investment

8.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-8 Future Value Because money has time value, it is better to have money now than in the future  Having $1.00 today is more valuable than receiving $1.00 in the future because the $1.00 on hand today can be invested to grow to more than $1.00 The future value (FV) is the amount that today’s investment will be after earning a stated periodic rate of return for a stated number of periods For one period: FV=PV x (1+r) Because investment opportunities usually extend over multiple periods, we need to compute future value over several periods

9.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-9 FV with Multiple Periods An initial amount of $1.00 accumulates to $1.2763 over five years if the annual rate of return is 5%: Year 0Year 1Year 2Year 3Year 4Year 5 $1.0000$1.0500$1.1025$1.1576$1.2155$1.2763 This calculation assumes the following:  Interest earned stays invested until the end of year 5 Therefore, interest is earned each year on both the initial investment and the interest earned in previous periods Financial analysts call that process the compound effect of interest  The rate of return is constant

10.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-10 Computing Future Values For Multiple Periods (1 of 2) The formula for a future value is FV=PV x (1+r) n One may compute this value in different ways: Calculator methods (using 5 years at 5% for examples)  Multiply $1.00 by 1.05 five times  If your calculator computes exponents directly, you may compute $1.00x(1.05) 5  Financial calculators have TVM functions that allow you to compute FV Follow your calculator’s instructions

11.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-11 Computing Future Values For Multiple Periods (2 of 2) Table Method  Tables that provide the factors needed to compute a future value for different numbers of periods and rates of return are available For example, Exhibit 11-2 in the textbook Find where the column (r) intersects with the row (n). Multiply this factor by the amount of the initial investment to find the future value Spreadsheet Method  Every computer spreadsheet program can compute future values and all other financial calculations described in this chapter

12.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-12 Choosing a Common Date An investment’s cash flows must be converted to their equivalent value at some common date in order to make meaningful comparisons between the project’s cash inflows and outflows Although any point in time can be chosen as the common date, the conventional choice is the point when the investment is undertaken  Analysts call this time zero, or period zero Therefore, conventional capital budgeting analysis converts all future cash flows to their equivalent value at time zero

13.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-13 Present Value Analysts call a future cash flow’s value at time zero its present value The process of computing present value is called discounting We can rearrange the FV formula to compute the present value: FV = PV x (1 + r) n PV = FV/(1 + r) n or PV = FV x (1 + r) -n Methods similar to those described earlier may be used to compute this value  Calculator, tables, or spreadsheet software

14.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-14 Decay of a Present Value Invested amounts grow at a compound rate through time Similarly, a fixed amount of cash to be received at some future time becomes less valuable as:  Interest rates increase  The time period before receipt of the cash increases One consequence of this decay is that large benefits expected far in the future will have relatively little current value, especially when interest rates exceed 10% Arbitrarily high interest rates will result in projects (especially long-term ones) being inappropriately turned down

15.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-15 Annuities Not all investments have cash outlays at time zero and provide a single benefit at some future point Most investments provide a series, or stream, of benefits over a specified future period An investment that promises a constant amount each period over n periods is called an n-period annuity  Many lotteries are examples of an n-period annuity because they pay prizes in the form of an annuity that lasts for 20 years or longer

16.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-16 PV of an Annuity To illustrate the idea of an annuity and its present value, suppose you have won a $20 million lottery prize that pays $1 million a year for 20 years  You are interested in selling this annuity to raise cash to purchase a business  What is the value of this annuity today, if the current rate of interest is 7%? Using a table we can compute the present value of the lottery annuity as follows: PV = a x annuity present value factor 7%, 20 periods = $1,000,000 x 10.594 = $10,594,000

17.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-17 Computing the Required Annuity We may need to compute the annuity value that a current investment will generate  For example, if you agreed to repay a loan with equal periodic payments, then you are selling the lender an annuity in exchange for the face value of the loan The factor required to compute the amount of the annuity to repay a present value is simply the inverse of the present value factor for an annuity: Annuity factor = 1 / PV factor

18.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-18 Cost of Capital The cost of capital is the interest rate used for discounting future cash flows  Also known as the risk-adjusted discount rate The cost of capital is the return the organization must earn on its investment to meet its investors’ return requirements The organization’s cost of capital reflects:  The amount and cost of debt and equity in its financial structure  The financial market’s perception of the financial risk of the organization’s activities

19.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-19 Capital Budgeting Capital budgeting is the collection of tools that planners use to evaluate the desirability of acquiring long-term assets Organizations have developed many approaches to capital budgeting Six approaches are discussed here:  Payback  Accounting rate of return  Net present value  Internal rate of return  Profitability index  EVA criterion

20.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-20 Shirley’s Doughnut Hole To show how each of these methods works and alternative perspectives, we apply each to Shirley’s Doughnut Hole as it considers the purchase of a new automatic doughnut cooker:  Cost: $70,000  Life: five years  Benefit: expanded capacity and reduced operating costs would increase Shirley’s profits by $20,000 per year  Shirley’s cost of capital is 10%  The new cooker would be sold for $10,000 at the end of five years

21.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-21 Payback Criterion The payback period is the number of periods needed to recover a project’s initial investment  Shirley’s initial investment of $70,000 is recovered midway between years 3 and 4  The payback period for this project is 3.5 years Many people consider the payback period to be a measure of the project’s risk  The organization has unrecovered investment during the payback period  The longer the payback period, the higher the risk  Organizations compare a project’s payback period with a target that reflects the organization’s acceptable level of risk

22.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-22 Problems with Payback The payback criterion has two problems:  It ignores the time value of money Some organizations use the discounted payback method, which computes the payback period but uses discounted cash flows  It ignores the cash outflows that occur after the initial investment and the cash inflows that occur after the payback period Despite these limitations, some surveys show that the payback calculation is the most used approach by organizations for capital budgeting  This popularity may reflect other considerations, such as bonuses that reward managers based on current profits, that create a preoccupation with short-run performance

23.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-23 Accounting Rate of Return (1 of 2) Analysts compute the accounting rate of return by dividing the average accounting income by the average level of investment Analysts use the accounting rate of return to approximate the return on investment The increased annual income that Shirley’s will report related to the new cooker will be $8000  $20,000 - $12,000 of depreciation  The average income will equal the annual income since the annual income is equal each year The average investment is $40,000 =[($70,000 + 10,000) / 2]

24.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-24 Accounting Rate of Return (2 of 2) The accounting rate of return for the cooker investment is computed as: $8,000 / $40,000 = 20% If the accounting rate of return exceeds the target rate of return, then the project is acceptable Like the payback method the accounting rate of return method has a drawback:  By averaging, it does not consider the timing of cash flows This method is an improvement over the payback method in that it considers cash flows in all periods

25.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-25 Net Present Value (1 of 4) The net present value (NPV) is the sum of the present values of a project’s cash flows  This is the first method considered that incorporates the time value of money The steps used to compute an investment’s net present value are as follows:  Step 1: Choose the appropriate period length to evaluate the investment proposal The period length depends on the periodicity of the investment’s cash flows The most common period used in practice is one year »Analysts also use quarterly and semiannual periods

26.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-26 Net Present Value (2 of 4)  Step 2: Identify the organization’s cost of capital, and convert it to an appropriate rate of return for the period length chosen in step 1  Step 3: Identify the incremental cash flow in each period of the project’s life  Step 4: Compute the present value of each period’s cash flow using the organization’s cost of capital for the discount rate  Step 5: Sum the present values of all the periodic cash inflows and outflows to determine the investment project’s net present value  Step 6: If the project’s net present value is positive, the project is acceptable from an economic perspective

27.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-27 Net Present Value (3 of 4) To determine the NPV of Shirley’s investment: Step 1: The period length is one year  All cash flows are stated annually Step 2: Shirley’s cost of capital is 10% per year  Because the period chosen in step 1 is annual, no adjustment is necessary to the rate of return Step 3: The incremental cash flows are:  $70,000 outflow immediately  $20,000 inflow at the end of each year for five years  $10,000 inflow from salvage at the end of five years It is useful to organize the cash flows associated with a project on a time line to help identify and consider all the project’s cash flows systematically

28.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-28 Net Present Value (4 of 4) Step 4: The present value of the cash flows when the organization’s cost of capital is 10% are:  For a five-year annuity of $20,000, PV = $75,816  For the $10,000 salvage in five years, PV = $6,209 Step 5: To sum the present values of all the periodic cash flows and determine NPV  The PV of the cash inflows (from step 4) is $82,025  Because the investment of $70,000 takes place at time zero, the PV of the total outflows is $(70,000)  The NPV of this investment project is $12,025 Step 6: Because the NPV is positive, Shirley’s should purchase the cooker  It is economically desirable

29.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-29 Internal Rate of Return (1 of 2) The internal rate of return (IRR) is the actual rate of return expected from an investment The IRR is the discount rate that makes the investment’s net present value equal to zero  If an investment’s NPV is positive, then its IRR exceeds its cost of capital  If an investment’s NPV is negative, then it’s IRR is less than its cost of capital By trial and error, or the use of a financial calculator or spreadsheet software, we find that the IRR in Shirley’s is 16.14%  Because a 16.14% IRR > 10% cost of capital, the project is desirable

30.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-30 Internal Rate of Return (2 of 2) IRR has some disadvantages:  It assumes that a project’s intermediate cash flows can be reinvested at the project’s IRR Frequently an invalid assumption  It can create ambiguous results, particularly: When evaluating competing projects in situations where capital shortages prevent the organization from investing in all positive NPV projects When projects require significant outflows at different times during their lives Moreover, because a project’s NPV summarizes all its financial elements, using the IRR criterion is unnecessary when preparing capital budgets  Still, it is a widely used capital budgeting tool

31.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-31 Survey Results: % Rating the Capital Budgeting Tool as Extremely Important

32.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-32 Profitability Index (1 of 2) The profitability index is a variation of the net present value method It is used to make comparisons of mutually exclusive projects with different sizes and is computed by dividing the present value of the cash inflows by the present value of the cash outflows A profitability index of 1 or greater is required for the project to be acceptable

33.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-33 Profitability Index (2 of 2) Recall that with Shirley’s Doughnut Hole, the present value of the cash inflows was $82,025 and the present value of the cash outflows was $70,000 Therefore, the profitability index for that project was 1.17 = $82,025/$70,000 It is possible for project A to have a higher profitability index while project B has a higher NPV  An organization must determine how to choose when the criteria give conflicting results

34.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-34 Economic Value Added (1 of 2) Recently, some analysts and consultants have proposed using the economic value added (EVA) criterion as a way to evaluate organization performance  Although the criterion is not directly suitable for evaluating new investments, its insights are useful Computing EVA begins by using accounting income calculated according to GAAP Then the analyst adjusts accounting income for what the EVA proponents consider to be GAAP’s conservative bias  Common adjustments include capitalizing and amortizing research and development and significant product launch costs, adjusting for the LIFO effect on inventory valuation, and eliminating the effect of deferred income taxes

35.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-35 Economic Value Added (2 of 2) Next, the analyst computes the amount of investment in the organization and derives economic value added as follows: EVA = Adj. accounting income - (Cost of capital x Investment) The formula for economic value added is directly related to the net present value criterion  The major difference between the two is that EVA begins with accounting income, which includes various accruals and allocations rather than net cash flow as does NPV  This is why EVA is more suited to evaluating an ongoing investment than a new investment opportunity

36.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-36 Effect of Taxes (1 of 3) In practice, capital budgeting must consider the tax effects of potential investments  The exact effect of taxes on the capital budgeting decisions depends on tax legislation, which is specific to a tax jurisdiction In general, the effect of taxes is twofold:  Organizations must pay taxes on any net benefits provided by an investment  Organizations can use the depreciation associated with a capital investment to reduce income and offset some of their taxes The rate of taxation and the way that legislation allows organizations to depreciate the acquisition cost of their long- term assets as a taxable expense varies over time and by jurisdiction

37.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-37 Effect of Taxes (2 of 3) Assume Shirley’s income taxed rate is 40% For simplicity, assume that the relevant tax law requires Shirley’s to claim straight-line depreciation as a tax-deductible expense  (Historical cost less salvage value) / useful life This analysis requires converting all pretax cash flows to after-tax cash flows:  Using straight-line depreciation, Shirley’s Doughnut Hole will claim $12,000 depreciation each year  Taxable income of $8,000 will result in Shirley’s paying $3,200 in income taxes each year  The annual after-tax cash flow will be $16,800

38.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-38 Effect of Taxes (3 of 3) The investment provides two after-tax benefits:  Five-year annuity of $16,800  Lump-sum payment of $10,000 at the end of five years Because book value after five years is $10,000, there is no gain in selling it for $10,000 and, therefore, no tax The present value of the five-year annuity of $16,800 discounted at 10% is $63,685 The present value of the lump-sum payment of $10,000 is $6,209 The net present value of this investment project is $(106) = ($63,685 + 6,209 - 70,000) Because the project’s net present value is negative, it is not economically desirable

39.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-39 Effect of Inflation Inflation is a general increase in the price level To account for inflation we must adjust future cash flows so that we can compare dollars of similar purchasing power  Similarly, we discounted future cash flows to the present using an appropriate discount rate to account for the time value of money We discount each cash flow by the appropriate discount rate and the expected inflation rate If Shirley’s expected inflation of 2.5%, the combined discount rate would be 1.1275% =1.10 x 1.025

40.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-40 Uncertainty in Cash Flows (1 of 2) Capital budgeting analysis relies on estimates of future cash flows Because estimates are not always realized, many decision makers like to know how their estimates affect the decision they are making Estimating future cash flows is an important and difficult task  Important because many decisions will be affected by those estimates  Difficult because these estimates will reflect circumstances that the organization may not have previously experienced

41.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-41 Uncertainty in Cash Flows (2 of 2) Most cash flow estimation is incremental  Meaning that it is based on previous experience E.g., based on manufacturer claims, a new machine might be expected to decrease costs by 10% Many organizations assume that learning will systematically reduce the costs of a new system or process Cash flows related to sales of a new product are often estimated based on past experiences with similar products The forecast usually starts with previous experience and makes adjustments

42.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-42 High Low Method One approach to estimating cash flows begins by asking the planner to estimate the most likely effect of a decision, such as a cost decrease or a revenue increase, and then to estimate the highest and lowest possible values The planner next constructs a normal distribution with a mean equal to the most likely value estimated and a standard deviation calculated by subtracting the mean from the highest estimated value and dividing the difference by 3 Only the mean or expected value of the estimate is needed for the net present value model, but by developing a distribution of expected outcomes, the planner can develop probabilistic statements about the results  E.g., “I believe the probability is about 98% (.9772) that the net cash flow benefit will be at least $80,000”

43.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-43 Expected Value Method Another approach for the planner is to identify four or five possible outcomes and to assign each a probability of occurring, such that the total probabilities assigned equals one Then the expected value of the estimate is computed by weighting each estimate by its probability This estimate would be used in the capital budgeting model to project the revenue and cost effects of the investment project

44.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-44 Wait and See In some circumstances, an organization may be able to delay a final decision and undertake a smaller version of the project to gain more information  E.g., introducing a prototype of a new product to a consumer panel, or purchasing a few machines instead of many machines Analysts have developed an interest in applying options theory to investment decisions  A process called real options analysis In real options analysis, the organization purchases an option that allows the option holder to purchase an asset at a specified future point in time at a specified price  A form of option called a European call option The value of the option is determined by the volatility of the future value of the asset

45.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-45 What-If & Sensitivity Analysis (1 of 2) Two other approaches to handling uncertainty are what-if and sensitivity analysis  In the Shirley’s Doughnut Hole example, Shirley might ask, “What must the cash flows be to make this project unattractive?”  Fortunately, computer spreadsheets make questions like this easy to answer Most planners today use personal computers and electronic spreadsheets for capital budgeting The planner can set up a computer spreadsheet to make changes to the estimates of the decision’s key parameters

46.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-46 What-If & Sensitivity Analysis (2 of 2) If the analysis explores the effect of a change in a parameter on an outcome, we call this investigation a what-if analysis  For example, the planner may ask, “What will my profits be if sales are only 90% of the plan?” A planner’s investigation of the effect of a change in a parameter on a decision, rather than on an outcome, is called a sensitivity analysis  For example, the planner may ask, “How low can sales fall before this investment becomes unattractive?”

47.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-47 Strategic Considerations (1 of 3) The common benefits associated with acquiring long-term assets (e.g., increased profits) ignore the assets’ strategic benefits, which are of increasing importance Including strategic benefits in a capital budgeting example is controversial  They are difficult to estimate, so they are risky to include However, strategic benefits are likely to be no more difficult to estimate than the profits from expected sales or expected cost savings

48.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-48 Strategic Considerations (2 of 3) Long-term assets usually provide the following strategic benefits:  They allow an organization to make goods or deliver a service that competitors cannot E.g., by developing a patented process to make a product that competitors cannot replicate  They support improving product quality by reducing the potential to make mistakes E.g., by improving machining tolerances or reducing reliance on operator settings  They help shorten the production cycle time E.g., by implementing one-hour photo developing

49.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-49 Strategic Considerations (3 of 3) Shirley’s may consider investing in a cooker that senses when a doughnut is cooked and ejects it automatically  It may allow the hiring of less-skilled, and lower-paid employees  The cooker may improve the consistency of cooking and the quality of the doughnuts  Customers are likely to find Shirley’s doughnuts more desirable In this situation, the benefits from the automatic cooker can include increased sales and lower operating expenses if the competitors do not have this cooker The automatic cooker can prevent an erosion of sales if Shirley’s competitors also purchase it  In either situation, acquiring the automatic cooker provides benefits that should be incorporated in the capital budgeting analysis

50.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-50 Post-Implementation Audits (1 of 3) After-the-fact audits can provide an important discipline to capital budgeting  Revisiting the decision to purchase a long-lived asset is called a post-implementation audit of the capital budgeting decision and provides many valuable insights for decision makers When estimates are used to support proposals, recognizing the behavioral implications that lie behind them is important  For example, a production supervisor who is anxious to have the latest production equipment may be optimistic to the point of being reckless in forecasting the benefits of acquiring the equipment

51.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-51 Post-Implementation Audits (2 of 3) This behavior is mitigated if people understand that, once equipment is acquired, the company will compare results with the claims made in support of the equipment’s acquisition  And that higher costs, including depreciation, will be assigned to products or customers produced with or served by this asset Many organizations fail to compare the estimates made in the capital budgeting process with the actual results This is a mistake for three reasons:

52.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-52 Post-Implementation Audits (3 of 3) By comparing estimates with results, the organizations planners can identify where their estimates are wrong and try to avoid making similar mistakes in the future By assessing the skill of planners, organizations can identify and reward those who are good at making capital budgeting decisions By auditing the results of acquiring long-term assets, companies create an environment in which planners are less tempted to inflate estimates of the cash benefits associated with their projects in order to get them approved

53.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-53 Budgeting Other Spending Proposals (1 of 2) Organizations develop spending proposals for discretionary items other than capital expenditures  E.g., R&D, advertising, and training Such items can provide benefits that will be realized for many periods into the future  Even if GAAP requires that they be currently expensed Their magnitude suggests that they should be evaluated like capital spending projects when possible

54.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-54 Budgeting Other Spending Proposals (2 of 2) The approach to analyzing a discretionary expenditure is identical to that used to decide whether to make a capital investment:  Estimate the discounted cash inflows (benefits) and discounted cash outflows (costs) associated with any discretionary spending project  Accept the project if the NPV is positive

55.  2003 Prentice Hall Business Publishing, PowerPoint supplement to Management Accounting, 4rd ed., Atkinson, Kaplan, and Young, prepared by Terry M. Lease, Ph.D., CPA, Sonoma State University 11-55 If you have any comments or suggestions concerning this PowerPoint presentation, please contact: Terry M. Lease (terry.lease@sonoma.edu) Sonoma State University