1. Role of Management and Technical Coordination
Lucio Rossi
HL-LHC Project Coordinator
CERN
HiLumi/LARP collaboration Meeting
17 November 2011

2. WP-1 Project Management & Technical Coordination
1.1. Management & Communication
1.2. Parameters, Layout, Integration, Baseline
1.3. Technical Coordination & Quality Assurance
1.4. Safety & Integrity
1.5. Dissemination & Outreach
17Nov2011

3. 1.1 MNGT & Communication Form and coordinate various bodies
CB - Collaboration Board: 1 person/Institute, + invited (CERN DG, CERN A&T Director, DOE representative, CERN liaison to Accelerator Labs, EC Officer…)
SAC – Scientific Advisory Committee: 5-7 people, expert in the matter, not participants to the technical work of the project
SC – Steering Committee WP leaders and deputies (6x2 for HiLumi, 12x2 for HL-LHC)
PLC – Parameter & Lay-out Committee
ITB – Industry and Technology Board (in common with TIARA, EuCARD2…)
Set up and maintain DB of collaboration members
Cleaning of the various Listings and making it accessible to participants
Organize annual meetings, events, workshops
Support for events at CERN; certain support also for event outside (within reason)
Coordinate with US-LARP, other workshops (LHC-CC, WAMSDO, other FP7 program, conference) avoiding doubling as much as possible.
17Nov2011

4. 1.1 MNGT & Communication
Set up and maintain the project master schedule
Good exemple:
IR magnets (GLSabbi)
17Nov2011

5. FP7 HiLumi LHC Design Study
1.1 MNGT & Communication
Set up the project budget and follow up actuals (EVM and all tools).
Support to WP (or Project) leaders at CERN
Support to Budget holders in the Institutes to constitute a consolidate Cost-to-Completion of the project (among all Collaborating Institutes).
Assist PC in evaluating CORE cost for in-kind contribution
Maintain the Project Structure and make it available
FP7 HiLumi LHC Design Study
17Nov2011

6. Structure & draft CtC (Material only!)
Level
Struct.
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
kCHF
HL-LHC Project
22,402
29,511
34,925
43,665
61,830
77,500
90,340
95,170
90,990
71,570
46,010
27,210
691,123
Draft to be discussed
In green what has NOT yet discussed with single project leader (just and educated guess)
Integration is for the moment inside the single projects (common part and civil engineering NOT yet evaluted)
In red when it comes from an analytical evalution rather than an global rough evaluation
Many projects still not stable (as technical goals), other projects and itemsstill missing
17Nov2011

7. 1.1 MNGT & Communication
Set up and maintain a project risk register (see next presentation)
Report to EU-FP7, collaborations, CERN management
Support from EU project office of CERN (Svet Stavrev, head, Kate Kahle, Catherine Brandt)
Close collaboration with CERN External relation office (JPK)
Close relation with TIARA and EuCARD(2): industry is a partner, not a nuisance, KTT must be always a concern in our activity.
17Nov2011

8. 1.2. Parameters, Layout, Integration, Baseline
Parameter & Layout Committee (link to task 2.6)
Link to the LHC hardware Baseline
Web-based Baseline and «approved» variants
Link to Detector Upgrade (also through WP on Collider-Experiment Interface)
Link to LIU (LHC Injector Upgrade R. Garoby)
Integration
Is a function of the MNGT (Technical Coordination)
Must be inside all WPs and systems
Is also a separate WP: it si a task by its own
17Nov2011

9. 1.3 Technical Coordination & Quality Assurance
Be responsible of the integration WP
Definition of interface and boundaries between systems
Liaison with Civil Engineering and technical services (cabling, CV, …)
QA and definition of boundary condition of in-kind contribution
Project QA, ECR, documentation
Safety files
Probably to lead also Hardware commissioning
Ideal profile: a senior, expert in construction and wide knowledge of CERN environment and services
17Nov2011

10. 1.4. Safety & Integrity Lead by Stefan Roesler
Too important to be squeezed in few slides in a 3 days meetings.
We will discuss properly at the due time
Meanwhile EnDepo, COL, and MAG should make sure that what they do is useful for radiological evaluation…
17Nov2011

11. 1.5. Dissemination & Outreach
See next talk by Kate Kahle!
17Nov2011

12. RCS Coordinator: Pierre Bonnal
The HL-LHC Resource Schedule and Risk Coordinator assists the HL-LHC Project Leader in coordinating the human and financial resources and in managing the risks. More specifically, his/her duties are: Preparing, then keeping up-to-date the project Work Breakdown Structure Preparing and maintaining the Project Master schedule Identifying and estimating the resources required to perform the project, then aligning budget requirements to funding; this work in close relation with the Department DPOs Identifying deliverables for setting-up an Earned Value Management reporting scheme Identifying and assessing the risks associated to the project; keeping up-to-date the project Risk Register. Following up the risk mitigation measures Preparing then releasing regular Progress Reports for the project. The HL-LHC Resource, Schedule and Risk Coordinator (RSR Coordinator) reports operationally to the HL-LHC Project Leader
Approved by A&T Director
17Nov2011