1. Presented by,Shandy Adamson

2.  Identify seven reasons as to why documentation is important  Learn how to document properly  Describe different document formats  Learn how to document in different settings and in challenging situations  Explain the importance of documentation in the court room  Identify the advantages and disadvantages of computerized documentation systems  Identify how to save time when documenting

3.  Why Documentation is Important?  Coordination of care  Accreditation and licensing  Performance improvement activities  Peer review  Requirements for reimbursement  Legal protection  Research and continuing education

4.  Document accurately and objectively  Get facts about situation before charting and don’t make assumptions  Document clearly and thoroughly  Note times carefully  Don’t use block charting that covers a wide range of time  Avoid assigning blame or calling attention to errors

5.  Avoid using terms associated with errors  Fill out forms correctly, write in ink, sign each entry  Use standard abbreviations  For drug names use generic rather than trade names and spell drugs out correctly  Write legibly and spell correctly  Correct errors and omissions

6.  Cosign correctly  Use caution when you countersign a subordinate’s chart entries  Don’t document care given by someone else  Follow correct procedures for late documentation

7.  Documentation formats  Narrative or source oriented charting  Problem orientated charting  Focus charting  PIE charting  Charting by exception  Fact charting  Core charting

8.  Patient database  Patient problem list  Initial plan for each identified problem  Progress notes  Discharge summary

9.  Acute care documentation  Long term documentation  Documentation in homecare

10.  Patient must be confined to the home.  Patient must need skilled services on an intermittent basis.  Care must be reasonable and medically necessary.  Patient must be under a physician’s care.

11.  Refusal of treatment or failure to follow restrictions  Against medical advice  Incident reports  Advance directives  Difficult patients  How to document understaffing  How to document negligent or unsafe practice  Physician orders  Unlicensed assistive personnel

12.  Laws and standards  Legal basics  Critical incidents

13.  Advantages of computerized documentation  Store and retrieve information quickly, simply and reliably  Update information consistently and efficiently  Link sources of patient information  Use standardized terminology  Promote communication among health care workers  Facilitate transmission of request slips and patient information between departments  Protect patient confidentiality  Provide legible and grammatically correct documentation  Contain valuable data on patient populations

14.  Disadvantages of computerized documentation  May scramble patient information if used improperly  Can interfere with patient’s right to confidentiality if security measures aren’t followed  May break down which causes important information to be temporarily unavailable  May be expensive  Can restrict the accuracy of information if the computer restricts vocabulary or phrasing  Can increase documentation time if too few terminals are available

15.  Save time when you document  Before documentation: right patient medical record and information  Use nursing process to document  Chart as soon as possible after you provide care  Use flow sheets and bedside charting if possible  Don’t repeat information  Sign off with initials

16.  Habel, M. (2014). Document It Right: A Nurse's Guide to Charting.. Retrieved May 7, 2014, from http://ce.nurse.com/RetailCourseView.aspx?CourseNumber=60076&page =8&IsA=1