1. Institutional Records and Archives - J. Paul Getty Trust Reporting Based on Data in Archivists’ Toolkit Nancy Enneking Head of Institutional Records & Archives Getty Research Institute, J. Paul Getty Trust August 11, 2010

2. Institutional Records and Archives - J. Paul Getty Trust Getty Toolkit Use and Reporting Needs Two departments using software –Special Collections Resources, Names, Subjects –Institutional Records and Archives All modules and functions except Assessment Reporting needs –Regular statistics and charts (annual, quarterly, etc.) for Library Administration, General Counsel, and Chief Operating Officer (IA) –Internal reports for use in data cleanup and for other unexpected /mundane needs (IA and SC)

3. Institutional Records and Archives - J. Paul Getty Trust Regular reports

4. Total Accumulations Total # of accessions: 421 Total linear ft.: 5,851.54 Institutional Records and Archives - J. Paul Getty Trust

5. Processing Status - Table TotalContents list Fully processed In Progress Intellectually arranged Needs listPartialSingle item 1986280.8512.35238.340.00 0.4229.240.50 198753.6739.1813.770.00 0.720.00 19880.720.000.720.00 19891.300.300.00 1.000.00 19901.811.640.170.00 19912.990.002.990.00 19920.880.000.840.00 0.04 199332.500.0032.500.00 19948.030.006.980.00 1.050.00 19952.390.002.390.00 199632.994.9928.000.00 199785.912.7176.300.00 0.920.005.98 1998299.96264.330.500.00 23.510.0011.62 199966.961.2065.760.00 200020.50 0.00 200113.994.587.580.001.000.830.00 2002174.2036.928.280.00129.000.00 2003103.4096.320.840.002.000.244.000.00 2004610.38353.256.780.00244.251.005.000.10 200596.7944.9423.680.0013.503.0011.670.00 2006245.96202.623.8410.0016.003.217.003.29 2007649.00357.0529.11174.0039.809.8739.170.00 2008567.67124.836.9568.96206.92159.000.001.01 20092,138.101,600.355.5045.0015.00472.250.00 2010339.6014.505.900.008.00311.000.000.20 Total5,830.553,182.56567.72297.96675.47988.0296.0822.74 Institutional Records and Archives - J. Paul Getty Trust

6. Processing Status Charts Institutional Records and Archives - J. Paul Getty Trust

7. Processing Status Charts Institutional Records and Archives - J. Paul Getty Trust

8. Status Variants Institutional Records and Archives - J. Paul Getty Trust

9. Reports for Internal Use Institutional Records and Archives - J. Paul Getty Trust

10. Reports for Internal Use Institutional Records and Archives - J. Paul Getty Trust

11. If I had the data in AT …. Institutional Records and Archives - J. Paul Getty Trust

12. Jasper Difficulties I have tried! –Some difficulties may be unique to me! –Explored both free and professional version w/ manual –Edit existing v. build new Java objects Table linking (more generally) Charts –May rely on Access to share simple reports with other staff – less than ideal. Institutional Records and Archives - J. Paul Getty Trust

13. Questions, Comments? Nancy Enneking Head of Institutional Records and Archives Getty Research Institute J. Paul Getty Trust (310) 440-7066 nenneking@getty.edu