1. Building Capacity Methodology Evaluation & Proposal March 22, 2012

2. Building Capacity Methodology T OPICS TO BE C OVERED Purpose & Approach Definitions VDOE Guidelines on Capacity Review of Current Capacity Policy Proposed Methodology

3. Building Capacity Methodology In response to the 2011 Long Range Planning Advisory Committee’s Recommendation for the Capital Improvement Program (CIP), the School Board requested that the building capacity of all schools be evaluated and analyzed. A committee was formed from both the operational & instructional sides of the division. The committee developed a proposal, and liaisons then visited all schools and walked each building with the respective principal. P URPOSE & A PPROACH

4. Building Capacity Methodology DESIGN CAPACITY is the student capacity of a school based on the calculation of the learning spaces as they were originally designed. This is also referred to as architectural capacity. PROGRAM CAPACITY is the student capacity of a school based on the current use of each learning space. It is how many students the building can support when the restrictions of the program of study are applied. This is also referred to as functional capacity. D EFINITIONS

5. Building Capacity Methodology CLASSROOM MULTIPLIER is the average of how many students should be in each classroom. The number is multiplied against the number of classrooms to determine capacity. This is also referred to a “student to classroom,” “class size” or “student per teaching station” ratio. UTILIZATION FACTOR is a percentage applied to the capacity figure at secondary schools to account for learning spaces that cannot be used 100% of the time (i.e. 7 out of 8 periods). D EFINITIONS ( CONT.)

6. Building Capacity Methodology There are no requirements from the Virginia Department of Education (VDOE) regarding capacity, classroom multipliers, etc. VDOE publishes Capacity Worksheets for each level (elementary, middle, high) in ‘Guidelines for School Facilities in Virginia’s Public Schools’ Worksheets include a SOQ Maximum Capacity & Division Operating Capacity. The latter allows the division to input how many students per teaching station. VDOE’ S G UIDELINES

7. Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010

8. ELEMENTARY SCHOOL Permanent Spaces Per Teaching Station Self-Contained Exceptional Children Classrooms 8 Pre-Kindergarten Classrooms18 Kindergarten Classrooms24 First-Third Grade Classrooms24 Fourth-Fifth Grade Classrooms25 Non Capacity Spaces Art Classrooms Music Classrooms Resource Classrooms Gym-Multipurpose Rooms Science/Computer Rooms

9. ELEMENTARY SCHOOL Permanent Spaces Per Teaching Station Self-Contained Exceptional Children Classrooms 8 Pre-Kindergarten Classrooms18 Kindergarten Classrooms24 First-Third Grade Classrooms24 Fourth-Fifth Grade Classrooms25 Non Capacity Spaces Art Classrooms Music Classrooms Resource Classrooms Gym-Multipurpose Rooms Science/Computer Rooms 8 16 20 CURRENT ACPS POLICY

10. Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010

11. Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010 MIDDLE SCHOOL Permanent Spaces Per Teaching Station Self-Contained Exceptional Children Classrooms8 Language Arts24 Homeroom Classrooms25 (Social Studies, Math or Science) Non Capacity Spaces Art Classrooms Chorus/Band/Music Classrooms Resource Classrooms PE/Gym/Health/Multipurpose Rooms Exploratory Career Classrooms/Labs Computer Rooms

12. Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010 MIDDLE SCHOOL Permanent Spaces Per Teaching Station Self-Contained Exceptional Children Classrooms8 Language Arts24 Homeroom Classrooms25 (Social Studies, Math or Science) Non Capacity Spaces Art Classrooms Chorus/Band/Music Classrooms Resource Classrooms PE/Gym/Health/Multipurpose Rooms Exploratory Career Classrooms/Labs Computer Rooms N/A CURRENT ACPS POLICY

13. Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010

14. Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010 High School Permanent Spaces Per Teaching Station Academic Classrooms25 (Foreign Language, Social Studies, Math, Science) English Classrooms24 Arts Education Classrooms (Visual Arts, Drama) 24 Business/Office Education Classrooms25 (Typing/Keyboard, Computer App., Business, etc.) Music Classrooms (Band, Chorus, Music) 30 Health Classrooms30 Main Gym (Counts as 2 Teaching Stations) 30 Auxiliary Gym (Counts as 1 Teaching Station) 25 Service/Marketing Classrooms/Labs:20 (Consumer/Health Occup., Teen Living, Marketing) Vocational Education Lab:20 (Do not count associated classrooms) Self-Contained Exceptional 8 Student Classrooms Capacity is 90% of Total.

15. Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010 High School/Middle School Permanent Spaces Per Teaching Station Academic Classrooms25 (Foreign Language, Social Studies, Math, Science) English Classrooms24 Arts Education Classrooms (Visual Arts, Drama) 24 Business/Office Education Classrooms25 (Typing/Keyboard, Computer App., Business, etc.) Music Classrooms (Band, Chorus, Music) 30 Health Classrooms30 Main Gym (Counts as 2 Teaching Stations) 30 Auxiliary Gym (Counts as 1 Teaching Station) 25 Service/Marketing Classrooms/Labs:20 (Consumer/Health Occup., Teen Living, Marketing) Vocational Education Lab:20 (Do not count associated classrooms) Self-Contained Exceptional 8 Student Classrooms Capacity is 90% of Total. 20 20 40 20 25 20 20 8 85% CURRENT ACPS POLICY

16. Per Policy FB-AP: three specialty classrooms 8:1 16 students 20 students Elementary school capacity is based on the number of classrooms available for regular classroom instruction, excluding the gymnasium and three specialty classrooms for areas such as art, music, computers, etc. Self-contained Special Education classes are calculated into the capacity at an 8:1 student to classroom ratio. Preschool classrooms are calculated at 16 students per classroom while K-5 is calculated at 20 students per classroom. A 15% reduction in capacity was applied to two elementary schools where classrooms did not meet the state standards for size. ACPS Current Capacity Methodology Building Capacity Methodology

17. Per Policy FB-AP 20 students 40 per classroom 25 each 8:1 15% reduction High School & Middle School capacity is based on the number of regular classrooms available to be used as teaching stations and is calculated at 20 students per classroom. Music, chorus, and band are calculated at 40 per classroom and the gymnasium counts as 2 teaching stations of 25 each. Self-contained Special Education classrooms are calculated into the capacity at an 8:1 student to classroom ratio. A 15% reduction in the calculated capacity is then applied to account for scheduling difficulties and class size variation. Building Capacity Methodology ACPS Current Capacity Methodology

18. Limitations of current methodology: The number of regular classrooms available to be used as teaching stations is not consistently counted across all schools. The classroom multiplier has no relation to budgeted staffing levels, average class size or other factors. The current capacity methodology does not account for the space needs of programs specific to an individual school’s populations (i.e. Gifted, Title 1, ESOL, etc.). Building Capacity Methodology ACPS Current Capacity Methodology

19. 1997/98:Capacity was calculated with a multiplier of 22 students per regular classroom. 2000/01: Classroom multipliers were revised to reflect Differentiated Staffing (based on the number of students eligible for Free/Reduced Lunch), so the multiplier was not the same for all schools. The new calculations reduced the division’s total capacity by 896 students. 2003/04:The utilization factor in the high school capacity formula was increased to a 15% reduction (previously only 10%). This change resulted in a reduction of high school capacity of 371 students. 2008/09:Capacity formula was changed as a result of the Resource Utilization Study. The formula is what is currently utilized by the County. The key change was that the multiplier was revised to 20 for all schools. The revision increased the division’s total capacity by 1279 seats or 8.76 %. Building Capacity Methodology ACPS Capacity History

20. Building Capacity Methodology P ROPOSED M ETHODOLOGY ClassroomMultiplier Number of Classrooms UtilizationFactor ()x x

21. Building Capacity Methodology ClassroomMultiplier Number of Classrooms UtilizationFactor ()x x Creates a variable classroom multiplier Counts rooms in a more rigorous manner Increases the # of specialty classrooms that are excluded Increases from 85% to 87.5% which represents 7 out of 8 periods (applicable for Middle & High Schools only) KEY CHANGES P ROPOSED M ETHODOLOGY

22. Building Capacity Methodology P ROPOSED M ETHODOLOGY ClassroomMultiplier Number of Classrooms UtilizationFactor ()x x

23. Building Capacity Methodology The current policy counts regular classrooms at a multiplier of 20 students per classroom at all schools. vs. The proposed method provides a formula for the multiplier which results in different multipliers for different schools. With differentiated staffing (based on the number of students eligible for Free/Reduced Lunch), class sizes vary between schools based on the school’s population. The new formula reflects this variance. ClassroomMultiplier P ROPOSED M ETHODOLOGY

24. Building Capacity Methodology ClassroomMultiplier School’s Classroom Multiplier Proposed Formula for Classroom Multiplier: # of Students # of Teachers = Simplest Form

25. Building Capacity Methodology ClassroomMultiplier School’s Classroom Multiplier Proposed Formula for Classroom Multiplier: # of Students # of Teachers # of Students # of Students/Class Size Class Sizes in 2012/13 Budget: K-3: 20.25 4-5: 22.65 6-8: 23.37 9-12: 24.20 = = Simplest Form Teachers Staffed at Regular Base Level Only

26. Building Capacity Methodology ClassroomMultiplier School’s Classroom Multiplier Proposed Formula for Classroom Multiplier: # of Students # of Students/Class Size Class Sizes in 2012/13 Budget: K-3: 20.25 4-5: 22.65 6-8: 23.37 9-12: 24.20 = = Staffed at Regular Base Level Only # of Students # of Students/Class Size + Differential Staff FTE/2 Add Teachers Staffed at the Differentiated Level # of Students # of Teachers Simplest Form

27. Building Capacity Methodology ClassroomMultiplier School’s Classroom Multiplier Proposed Formula for Classroom Multiplier: Class Sizes in 2012/13 Budget: K-3: 20.25 4-5: 22.65 6-8: 23.37 9-12: 24.20 = # of Students # of Students/Class Size + Differential Staff FTE/2 Including Half of Differentiated Staff Enrollment* Enrollment*/Class Size + Differential Staff FTE/2 = *Enrollment Used for Teacher Allocation in Budget Book Proposed Formula # of Students # of Students/Class Size = Staffed at Regular Base Level Only # of Students # of Teachers Simplest Form

28. Enrollment* ----------------------------------------------------------------------- (Enrollment*/Class Size**) + (Differential Staff FTE/2) Building Capacity Methodology ClassroomMultiplier School’s Classroom Multiplier Proposed Formula for Classroom Multiplier: **Class Sizes in 2012/13 Budget: K-3: 20.25 4-5: 22.65 6-8: 23.37 9-12: 24.20 = *Enrollment Used for Teacher Allocation in Budget Book

29. Enrollment* ----------------------------------------------------------------------- (Enrollment*/Class Size**) + (Differential Staff FTE/2) Building Capacity Methodology ClassroomMultiplier School’s Classroom Multiplier Proposed Formula for Classroom Multiplier: **Class Sizes in 2012/13 Budget: K-3: 20.25 4-5: 22.65 6-8: 23.37 9-12: 24.20 = *Enrollment Used for Teacher Allocation in Budget Book STUDENTS TEACHERS

30. Building Capacity Methodology SCHOOL12/13 Enrollment* Differentiated FTE Calculated Multiplier Adjusted Classroom Multiplier ELEMENTARY GREER 4169.8916.84 17.25 YANCEY 1503.4216.98 WOODBROOK 3015.1317.85 18.25 RED HILL 1552.7817.71 SCOTTSVILLE 1913.1717.92 AGNOR-HURT 5519.1117.93 CALE 5898.0518.40 19.25 STONY POINT 2732.7619.03 STONE-ROBINSON 3983.4719.28 CROZET2872.3519.38 BAKER-BUTLER 5753.4419.80 20.25 BROWNSVILLE6443.7319.84 BROADUS WOOD 2701.5519.85 HOLLYMEAD 4321.7720.18 MERIWETHER LEWIS4621.3620.42 MURRAY2610.7120.46 ClassroomMultiplier Enrollment ----------------------------------------------------------------------- (Enrollment/Class Size) + (Differential Staff FTE/2) Class Sizes in 2012/13 Budget: K-5 WEIGHTED AVERAGE = 21.05

31. Building Capacity Methodology SCHOOL Calculated Multiplier 11/12 Adjusted Multiplier 11/12 Calculated Multiplier 12/13 Adjusted Multiplier 12/13 GREER17.0917.2516.8417 YANCEY17.1717.2516.9817 WOODBROOK17.9918.2517.8518 RED HILL18.1918.2517.7118 SCOTTSVILLE18.1218.2517.9218 AGNOR-HURT18.4218.2517.9318 CALE18.7519.2518.4018 STONY POINT19.2819.2519.0319 STONE ROBINSON19.6619.2519.2819 CROZET19.6619.2519.3819 BAKER-BUTLER20.1220.2519.8020 BROWNSVILLE19.7520.2519.8420 BROADUS WOOD20.0820.2519.8520 HOLLYMEAD20.25 20.1820 MERIWETHER20.4920.2520.4220 MURRAY20.6920.2520.4620 ClassroomMultiplier Elementary Classroom Multiplier Options A B

32. Building Capacity Methodology SCHOOL 2012/13 Enrollment # Used for Teacher Allocation Differentiated FTE Calculated Multiplier Adjusted Classroom Multiplier MIDDLE JOUETT5634.9320.43 20.50 WALTON4253.1820.46 BURLEY5334.3020.53 JOUETT5634.9320.43 SUTHERLAND6001.8922.54 22.50 HENLEY7802.1822.63 SCHOOL 2012/13 Enrollment # Used for Teacher Allocation Differentiated FTE Calculated Multiplier Adjusted Classroom Multiplier HIGH ALBEMARLE16627.6522.92 23.00 MONTICELLO10056.2222.51 WESTERN ALBEMARLE10172.8823.40 Enrollment ----------------------------------------------------------------------- (Enrollment/Class Size) + (Differential Staff FTE/2) Class Sizes in 2012/13 Budget: Grades 6-8: 23.37; Grades 9-12: 24.20 ClassroomMultiplier

33. Building Capacity Methodology ClassroomMultiplier The new adjusted multipliers apply to regular classrooms only. The following spaces are calculated as such: Self-Contained Special Education Classrooms…………8 students Pre-K Classroom ……………………….16 students Career and Tech Education Classroom20 students Main Gym………………………………50 students Auxiliary Gym…………………………..25 students

34. Building Capacity Methodology ClassroomMultiplier Number of Classrooms UtilizationFactor ()x x P ROPOSED M ETHODOLOGY

35. Building Capacity Methodology Number of Classrooms Regardless of current use, all rooms which could hold 25 students are counted: 31

36. Building Capacity Methodology Number of Classrooms SPECIALTY CLASSROOMS The following classrooms are excluded from the classroom count based on the school’s program & needs. Exclusions vary between schools. Elementary School Classroom Exclusions Art Gifted ProgramTitle 1 Music ESOL Computer Lab SPED Resource Middle & High School Classroom Exclusions Computer LabGifted Program Teacher Work AreaESOL SPED Resource

37. Building Capacity Methodology Number of Classrooms SPECIALTY CLASSROOMS The following classrooms are excluded from the classroom count based on the school’s program & needs. Exclusion varies between schools. Elementary School Classroom Exclusions Art Gifted ProgramTitle 1 Music ESOL Computer Lab SPED Resource Only Exclusions in Current Policy Middle & High School Classroom Exclusions Computer LabGifted Program Teacher Work AreaESOL SPED Resource

38. Building Capacity Methodology ClassroomMultiplier Number of Classrooms UtilizationFactor ()x x P ROPOSED M ETHODOLOGY

39. 31 Building Capacity Methodology Example: Agnor-Hurt Elementary

40. 31 Building Capacity Methodology Example: Agnor-Hurt Elementary AGNOR-HURT QtyMultiplierTotal 2x16=32 24x18.25=438 0x8=0 1 - 1 - 0 - 1 - 1 - 1 - 0 - 31 470 2 18.25 36.5 507 Previous: 552/592 Classroom Type Pre-K K-5 SPED (SCC) Art Music Computer SPED Resource Gifted ESOL Title 1 Total Full Size Classrooms BUILDING CAPACITY Mobile Unit Capacity Total Capacity

41. 31 Building Capacity Methodology AGNOR-HURT QtyMultiplierTotal 2x16=32 24x18.25=438 0x8=0 1 - 1 - 0 - 1 - 1 - 1 - 0 - 31 470 2 18.25 36.5 507 Previous: 552/592 Classroom Type Pre-K K-5 SPED (SCC) Art Music Computer SPED Resource Gifted ESOL Title 1 Total Full Size Classrooms BUILDING CAPACITY Mobile Unit Capacity Total Capacity Brownsville in AGH Building QtyMultiplierTotal 1x16= 25x20.25=506 0x8=0 1 - 1 - 0 - 1 - 1 - 0 - 0 - 31 522 2 20.25 40.5 562 Previous: 552/592 Example: Agnor-Hurt Elementary

42. Building Capacity Methodology 47 Example: Jouett Middle

43. 47 Building Capacity Methodology JOUETT QtyMultiplierTotal 32x20.5=656 2x20=40 1x8=8 1x50= 3 - 2 - 1 - 3 - 2 - 47754 0.875 660 0 20.5 0 660 Previous: 699 Classroom Type Academic CTE SPED (SCC) Gym Computer SPED Resource Gifted ESOL Teacher Work Area Total Full Size Classrooms Utilization Factor BUILDING CAPACITY Mobile Unit Capacity Total Capacity Example: Jouett Middle

44. Building Capacity Methodology SCHOOL CAPACITY Current (Building Only) Proposed (Building Only) Difference Proposed (+Trailers) ELEMENTARY AGNOR-HURT55247085%507 BAKER-BUTLER65264098%640 BROADUS WOOD40036591%365 BROWNSVILLE716765107%765 CALE75268391%683 CROZET38034791%347 GREER62656791%567 HOLLYMEAD496494100%575 MERIWETHER LEWIS39138598%446 MURRAY316320101%340 RED HILL19616283%235 SCOTTSVILLE19618092%217 STONE-ROBINSON62052184%521 STONY POINT28822879%305 WOODBROOK45631669%371 YANCEY17613778%171 Subtotal7213657891%7053

45. Building Capacity Methodology SCHOOL CAPACITY Current (Building Only) Proposed Multiplier A Difference from Current Proposed Multiplier B Difference from Current ELEMENTARY AGNOR-HURT55247085%46484% BAKER-BUTLER65264098%63297% BROADUS WOOD40036591%36090% BROWNSVILLE716765107%756106% CALE75268391%64285% CROZET38034791%34290% GREER62656791%55989% HOLLYMEAD496494100%48898% MERIWETHER LEWIS39138598%38097% MURRAY316320101%316100% RED HILL19616283%16082% SCOTTSVILLE19618092%17891% STONE-ROBINSON62052184%51583% STONY POINT28822879%22578% WOODBROOK45631669%31268% YANCEY17613778%13577% Subtotal7213657891%646490%

46. Elementary Subtotal72136578*91%7053 MIDDLE BURLEY72669696%732 HENLEY95091096%970 JOUETT69966094%696 SUTHERLAND709716101%735 WALTON55253497%570 Subtotal3636351697%3702 HIGH ALBEMARLE17741812102%1812 MONTICELLO1274126499%1264 WESTERN ALBEMARLE 10841114103%1235 Subtotal41324190101%4311 TOTAL14,98114,28495%15,066 Building Capacity Methodology SCHOOL CAPACITY Current (Building Only) Proposed (Building Only) Difference Proposed (+Trailers) * Based on Multiplier A

47. Building Capacity Methodology SCHOOL Current Capacity Capacity Conflicts with Projected Enrollments Additional Seats in Trailers Proposed Capacity* 2012/132013/142014/152015/162016/17 ELEMENTARY AGNOR-HURT** 552(36)(62)(75)(87)(96)40 470(118)(144)(157)(169)(178)37 MERIWETHER 391(72) (86)(93)(86)60 385(78) (92)(99)(92)61 RED HILL* 19624291415980 162(10)(5)(20)(19)(25)73 SCOTTSVILLE* 196(13)(3)(12)(26)(21)40 180(29)(19)(28)(42)(37)37 STONY POINT * 288(3)(16)(26)(49)(50)80 228(63)(76)(86)(109)(110)77 WOODBROOK* 45613613313012711560 316(4)(7)(10)(13)(25)55 YANCEY* 176302420 940 137(9)(15)(19) (30)34 HIGH ALBEMARLE 177423(6)(83)(59)(92)0 18126132(45)(21)(54)0 WESTERN ALBEMARLE 108423364(31)(50)120 1114536634(1)(20)121 Capacity vs. Projected Enrollment * Based on Multiplier A

48. Elementary Subtotal7213657891%7053 Middle Subtotal3636351697%3702 High Subtotal41324190101%4311 TOTAL14,98114,28495%15,066 Building Capacity Methodology SCHOOL CAPACITY Current (Building Only) Proposed (Building Only) Difference Proposed (+Trailers) Current Capacity vs. Proposed Capacity Summary

49. Back-Up Slides

50. Building Capacity Methodology ELEMENTARY SCHOOL Proposed CapacityCafeteria Capacity Range Media Center Capacity Building Only Inc. Trailers Cafeteria Size (sf) Capacity at 8 sf/student Capacity at 14 sf/ student Sq FeetCapacity AGNOR-HURT 47050727458584902160705 BAKER-BUTLER 640 288090051431291190 BROADUS WOOD 365 20406383642400825 BROWNSVILLE765 380211886791875563 CALE 683 27988745002544897 CROZET347 26778374781600425 GREER567 364911406522116683 HOLLYMEAD 49457530969685531624437 MERIWETHER38544631359805602711981 MURRAY32034022947174102720985 RED HILL 1622351890591338952101 SCOTTSVILLE 18021723227264152207729 STONE ROBINSON 521 28578935101775513 STONY POINT 22830516175052891383317 WOODBROOK 31637124087534301890570 YANCEY 13717116285092911060155 Core Spaces (calculated per VDOE guidelines)

51. Building Capacity Methodology MIDDLE SCHOOL Proposed CapacityCafeteria Capacity Range Media Center Capacity Building Only Inc. Trailers Cafeteria Size (sf) Capacity at 9 sf/student Capacity at 14 sf/ student Sq FeetCapacity BURLEY696 338011277242922641 HENLEY910 397613258522966655 JOUETT660 397613258523335778 SUTHERLAND716 329410987063493831 WALTON534 392013078403576859 HIGH SCHOOL Proposed CapacityCafeteria Capacity Range Media Center Capacity Building Only Inc. Trailers Cafeteria Size (sf) Capacity at 9 sf/student Capacity at 14 sf/ student Sq FeetCapacity ALBEMARLE1812 6520*1778139760931698 MONTICELLO1264 55931525119948451282 WESTERN ALBEMARLE1114123568581870147043561119 Core Spaces (calculated per VDOE guidelines)