0. Macros For Reflections
Christopher Guertin
VAMC – West Palm Beach, FL
20th /June 2012

1. Objectives Define what a Macro is
Tell the differences between VB and VBA
Be able to Create/Record/Edit a Macro
Be able to Import/Export a Macro
Explain when and why we would use a Macro in Reflections
Understand basic code
Know where to go for more info/help

2. What is a Macro? Macro (noun) Webster Dictionary
a single computer instruction that stands for a sequence of operations
Sometimes referred to as: Macroinstruction

3. VB vs VBA VB – VBA- Standalone
Visual Basic
VBA-
Visual Basic For Applications
Standalone
Can be used complied into an executable and run outside the host
Uses same syntax as VBA
Requires an Application
Reflections
Excel
Word
Access
Is complied and run within inside the host only
Uses same Syntax as VB

4. Why use a Macro? Saves Times Consistent Data
Easy to make both minor and major changes
Exportable / Importable
Multiple + Easier to use interfaces
Allows for User Input
Software Already Available

5. What a Macro Can Do? Automating almost anything Run complex data/code
Manipulate data into more useable form
Passing Data Between Applications
Error Checking and Handling

6. Benefits of Macros for Reflections
Easy to use and share
Change Screen Fonts, Color, Size
Assign Functions to Buttons, Keys, Mouse, Events
Allow User Input for Fileman Reports
Allow Fileman Reports to be Dynamic
Clean up “Dirty Data”
Complete Repetitive Tasks
Transfer Data to/from MS Office Products
No Programmer Access Required

7. Security
DO NOT put your username or password into a macro to use as an AutoLogin
Code Entered is generally not considered Encrypted

8. Getting Started

9. Sample Reflections Screen

10. Where to find
If the Macro Menu is not listed please follow step in word document

11. Naming a Macro Must start with letter May Contain Numbers, Letters
May use an Underscore
80 Character Max
No Special Characters or Spaces
Example: INPT_WORKLOAD_2011

12. How to Record Macro  Start Recording Stop, Pause, Annotate
Can Edit, Create button, Map to key

13. How to Edit Macro
Macro  Macros  Edit

14. Creating Macro
Macro  Macros
Type in name under Macro Name:

15. Run Macro Open the saved Vista Reflections session
There are two ways to run the macro:
By pressing the newly created button for macro
Alternative way is run macro from the Macro menu
Select Macro menu on the main Vista screen
Select Macros submenu to open a Macros screen
On Macros tab select the desired macro and press Run button
The macro will start running and may prompt user for input

16. Stopping a Macro
Macro  Stop Macro
Ctrl+Break
Create a Button

17. Import Macro Select Macro menu on the main Vista screen
Select Macros… submenu to open the Macros screen
On the Macros screen select Macro File tab
Press Browse… button to open Select a Macro File window

18. Import Macro (cont…)
On the Select a Macro File screen select the desired macro (.rma file)
Click OK button
Macro name will appear in the Macro file name field on the Macros screen
Press Import button to import macro

19. Importing Forms Macro  Visual Basic Editor (Alt+F11)
In Visual Basic Editor
File  Import File
Select .frm file
When highlighted click Open
Make sure the .frm and .frx are in the same folder

20. Importing Forms(cont.)
In Project
Click + next to Form
The form you imported should now display
Double click on the form you added and it will appear

21. Adding / Removing Object Libraries
Macro  Visual Basic Editor (Alt+F11)
Tools  References
Check Box
Checked Add
UNcheck Remove
Click OK

22. Using Macros

23. Assigning Macro to Key
Setup  Keyboard Map

24. Assigning Macro to Mouse Button
Setup  Mouse Map

25. Assigning to Button on Toolbar
Right Click Tool Bar
Setup  Toolbars Customize  New Button
After Recording – Check – Create Button

26. Customizing Buttons

27. Event Setup  Events Highlight Event Requested
Click Properties to View/Edit
Or New to Create One

28. Event(cont.) Event Type: Enabled Text Run this Event Action Macro
Visual Basic

29. Save Vista Reflections Session
Select File menu on the main Vista Reflections screen
Select Save As… submenu to open the Save Settings screen
On the Save Settings screen select the desired directory to save the session in (you will not be able to save the session in the default directory)
Type the new file name for the session and press Save button (make sure the file extension is .r2w)

30. User Input

31. User Input Wait for Input into Reflections Input Box User Form
Message Box to Help
Input Box
User Form

32. Message Box

33. Input Box

34. User Input - form Many Input boxes can be used or one user form
Default Values may be set

35. User Form Could be a course all by itself Many Options Label Text Box
Combo Box
List Box

36. User Form - WYSIWYG
What You See Is What You Get

37. User Form – How the User Sees It

38. Examples

39. Switch Column Size
Create Macro Change Column Size

40. Screen Capture to Text File Logging On/Off

41. Prescription Fileman Easy to Use Interface Fileman Access Required
No Need to Know Fileman
Allow Direct to Excel
2 Drugs
Drug + Allergy
Customizable output

42. Prescription Converter
Can Use Fileman to get data
Allows Rxs to be converted one at a time
Automate Complex Process
Saves Time Money
Offers Consistency
Can Send/Receive Data Directly from Excel

43. More Examples SharePoint

44. Basic Code

45. Date Converter
Converts Date to Format Useable by VISTA

46. Format Date / Time strDate = Format(strDate, "dddd, mmm d yyyy")
Format(expression[, format[, firstdayofweek[, firstweekofyear]]])
strDate = Format(strDate, "dddd, mmm d yyyy")
Wednesday, Aug
MyStr = Format(strTime, "hh:mm:ss AMPM")
05:14:03 AM

47. Expressions Operators Arithmetic Comparison Concatenation Logical
+, -, *, /
Comparison
>, < , =
Concatenation
&, +
Logical
And, Not, Or

48. Variables Variables Naming Must start with letter
Can be up to 255 characters
Cannot contain a Space but can use underscore
Cannot contain Operators or Special Characters

49. Variable Life Should be declared Procedure Private Public
Only for that Procedure
Automatically declared
Dim strDRUG as String
Private
All Procedures in the Module
Private strDRUG as String
Public
All Procedures in All Modules of Project
Public strDRUG as String

50. VB Codes

51. Ascii Codes

52. Message Box Code Values

53. Functions Format Transmit WaitForString Ucase Lcase
Able to create your own
Allows for only one set of code(refer to it)

54. More Info

55. Good Habits Apostrophe Comment Declare Variables at Top
for comment(will not run)
Comment
Top: User, Date, Explain Function
After Code
Declare Variables at Top
TALLman Lettering
Use Error Handler
Try to make more universal

56. Good Habits Create in Test Account if possible
Be careful and use checks when user will be creating orders
Validate Data

57. Help File
Can be useful to learn Syntax and Concepts

58. Help File
Methods
Properties
Events

59. More Help Pharmacy ADPAC Email Group Attachmate Guide
Visual Basic Books / References
VBA Books
Google
SharePoint

60. The Present/Future SharePoint Site Share Design Ideas
Share Design Ideas
Integrate Fileman Routines
Macro Classes
Seamless Data Transfer to MS Office Products
VBA / Macro Education Series
Reflections
MS Office

61. VBA – Adding to MS Office Products
Office Button  Options  Popular
Show Developer Tab in the Ribbon

62. Questions