1. S-STEM Scholarship Reporting Site 10/15/2012 David Greene Mary Sanders ICF International https://www.s-stem.org support@s-stem.org (800) 779-5507

4. S-STEM Database Timeline 1999-2006 – CSEMS 2007 – S-STEM Awards 2008 – Restarted old website 2009 – Launched new website 2010 – Added offline version in Excel 2011 – Required for report approval

5. S-STEM Website Ensures data integrity – No duplicate students – Extensive validations (warnings, errors) Aligns data collection with goals – Supports program evaluation Easier navigation with multiple paths Offline version in Excel Extensive online help

6. Online Help Help links are available in the upper-right corner of every screen

7. Technical Support We are here to help you – support@s-stem.org – (800) 779-5507 We answer in person 9AM to 6PM We reply to every email and every voice message

9. Award Details and Program Activities Keep your email address up-to-date in FastLane

10. Award Details and Program Activities Designate an alternate contact All system-generated emails go to the PI and to the alternate-contact

11. Award Details and Program Activities Update your expected first and final semesters so we know when to send reminders to you

12. Keep your email address up-to-date in FastLane Designate an alternate contact Update your expected first and final semesters so we know when to send reminders to you All system-generated emails go to the PI and to the alternate-contact Award Details and Program Activities

14. Student Summaries Each summary report shows all data entered for one student

18. Shows one row for every student reported Data-Entry Status: completed, in progress Student Status: active, graduated, left program Add new S-STEM students at the start of each semester Student Demographics

19. Edit Student Demographics

20. E-mail Address Permanent Residence School Residence S-STEM Start Semester Degree Program Career Goal Name Birth Date Gender* Race* Ethnicity* Disability* Student Demographics Critical for program evaluation Students should complete a consent form *Includes a “Not Reported” option

21. Example Student Consent Form

22. Yellow banners appear throughout the system to display important information The student disability reporting has changed

23. You can download an example student consent form template Add your new S-STEM students as soon as you know who they are Student Demographics

25. A new semester is added automatically for the start-semester of newly added students You can also add a new semester here Semester/Quarter Details

26. Sally appears as “not started” in her start semester, and every subsequent semester Add a new student from here, and the student’s start semester will be prefilled

27. Edit Semester/Quarter Details

28. Cumulative GPA S-STEM Scholarship Amount* Intended Major Class (freshman, junior, etc.) STEM-Related Internship Employment Hours/Week* Activities Student Status Semester/Quarter Details Report GPA at semester start (0.0 for 1 st term) Report all values at the start of the semester Update values at the end of the semester *Different reporting options before 2009

29. Active Graduated Transferred Leave of Absence Left Program Left Program - Switched to a non-STEM major Left Program - No longer full-time Left Program - No longer financially eligible Left Program - Poor academic performance Left Program - Received maximum scholarship funding Left Program - Transferred to a different S-STEM award Left Program - Completed the S-STEM program Student Status

30. Semester/Quarter Details

32. When a student is marked as “Graduated”, a record will appear here to collect follow ‒ up questions Follow-Up Questions

35. Main Menu, Data-Entry Status Report

37. Submit Your Data After you submit, you will have read ‒ only access to your data until next semester

38. Submit Your Data Banner on every screen, save buttons disabled After you submit, we will review your data We unlock awards before each semester You may also unlock your data, if needed

39. Unlock Your Data

42. Read the instructions worksheet Start with an up-to-date Offline Version Save in "Excel 97-2003" format only Do not delete or rename any students Do not change the spreadsheet structure Use "Paste Special… Text" or "Paste Values” First 5 columns must match all worksheets Columns marked with a * are required Use the drop-down lists to enter values Offline Version in Excel

43. Student Demographics worksheet One row per student

44. Offline Version in Excel Semester-Quarter Details worksheet One row per student for each semester they participated

45. Offline Version in Excel Follow-Up Questions worksheet One row for each graduated student

47. Offline Version in Excel

51. Reset Your Password Passwords are encrypted and can only be reset

52. Forgot Your Password?

53. Questions?