1. Welcome to UTA!
Office of International Education Swift Center, 1022 UTA Blvd
OIE Office Hours
Monday-Friday 8:00am-5:00pm
OIE Advising Hours
Mon. & Fri..- 9:30am to 12:30pm
Tues. & Thurs.- 1:30pm to 4:30pm
Wednesday- 9:30am to 12:30pm & 1:30pm to 4:30pm

2. Office of International Education Welcomes You to UTA!

3. Office of International Education
STAFF
Jay P. Horn, Executive Director Satu Birch, Director of Intl. Student & Scholar Services Christina S. Riley, SEVIS/Technology Coordinator Austin Perry, Assistant Director Leah Collum, International Education Advisor III Maral Khaghani, International Education Advisor II Alula Alemu, International Advisor Melody Ricks , International Advisor Nikolaos Barmparessos , International Advisor Josh Garcia, Programming Coordinator Kelli Anderson, Director of Study Abroad Courtney Bauman, Assistant Director of Study Abroad Amanda Sines, Study Abroad Advisor Catalina Rosquero, Sr. Office Assistant Kristiana Hamedi, Insurance Coordinator Cindy Rash, Administrative Assistant II Desiree Usher, Front Office Coordinator
Office of International Education

4. Swift Center
1022 UTA Blvd.

5. Immigration Regulations

6. Documents : Passport
Passport
Check expiration date
3-6 months before expiration date begin renewal process, process may vary from country to country
When traveling, your passport must be valid 6 months into the future unless your country has a waiver

7. If you received a card at the border For F-1s, should say D/S
Documents : I-94
I-94
If you received a card at the border
For F-1s, should say D/S
If you did not receive a card at the border
Visit to retrieve your number

8. If you have lost your I-94, please meet with an advisor.
Documents : I-94
If you had an I-94 but have lost it, that is different from not being given one at all at a recent entry.
If you have lost your I-94, please meet with an advisor.

9. Documents : I-94

10. Documents : I-94

11. Documents : Visa Visa What is a visa? Must be valid on the day
you enter the country.
F and J visas are allowed to expire
while in the US, as long as student is maintaining status
Documents : Visa

12. Make sure all information is correct
Documents : I-20
All F-1 Students
Make sure all information is correct
Name, Birth date, Major, Degree level
Finances
If you receive new funding, you should request a new I-20

13. Do not let your I-20 expire
Documents : I-20 End Date
Do not let your I-20 expire
Come in to talk with an OIE advisor in the semester your I-20 will expire to discuss options
If you complete all requirements before the end date on your I-20, you are considered “complete”

14. Documents : I-20 Fall admits: You Must have a UTA I-20 by September 26
Transfer Students
Check your SEVIS Number from your previous school’s
I-20 and your UTA I-20.
These SEVIS Numbers should match. If not, check with an advisor.

15. When should you renew your passport? A. Never
Documents : Quiz
When should you renew your passport?
A. Never
B. The day before it expires
C. 3-6 months before it expires
D. 3 days after expiration

16. Are F-1 visas allowed to expire?
Documents : Quiz
Are F-1 students allowed to continue taking classes after the end date on the I-20?
Are F-1 visas allowed to expire?

17. Enrollment Full Time Enrollment
Undergraduate= 12 credit hours Fall & Spring,
6 or 9 credit hours Summer
Graduate= 9 credit hours Fall & Spring
6 credit hours Summer
Full Time Enrollment Waivers
Must receive waiver approval BEFORE dropping a course(s) or enrolling in fewer than the required number of hours
There are only a few acceptable reasons to be below full time
Failing a course is not a acceptable reason to drop per immigration regulations

18. Enrollment Concurrent Enrollment
You must register for at least 6 credit hours at UT Arlington during Fall and Spring. (Total enrollment between schools must equal full-time enrollment requirement)
Course(s) taken at other school must count towards degree plan
You must bring in transcripts to the OIE after the completion of any course(s) taken at another school
Concurrent enrollment approval forms are located in the OIE
If Summer is your 1st semester at UT-Arlington, you must take at least 3 hours at UT-Arlington. (Total enrollment between schools must equal full-time enrollment requirement)

19. Enrollment Online Courses “Normal progress” towards your degree
Only one online course is allowed each semester to count towards full time enrollment
More online courses may be taken in addition to the full time enrollment requirement
“Normal progress” towards your degree
You should not take course(s) that do not count toward your degree plan
Course(s) not on your degree plan should be taken in addition to the full time enrollment requirement (9 and 12 hours)

20. Enrollment : Quiz
How many hours should an undergraduate student enroll in for Fall or Spring?
A. 1
B. 9
C. 12
D. 36

21. Which of the following is a valid enrollment waiver reason?
Enrollment : Quiz
Which of the following is a valid enrollment waiver reason?
A. Poor grade
B. Medical condition
C. Smelly classmate
D. Class meets too early

22. Make sure your visa will be valid the day you reenter the country
TRAVEL
You need valid signature on page 2 of your I-20 before your travel
If you travel during a school vacation, you must be eligible to return to UT Arlington the next semester to receive a signature
Travel signatures are valid for one year for current students
Make sure your visa will be valid the day you reenter the country
If your visa will expire, you should contact a US embassy/consulate to inquire about the process to apply for a visa

23. Texas Driver’s License
Special Situations
Transfers
Transferring out:
This is a time sensitive process, meet with an OIE advisor to discuss the process
Texas Driver’s License
SAVE system
You may need to meet with an advisor if you have problems obtaining a Texas Driver’s License

24. Other Non-Immigrant Visa Classifications
If your visa status is anything other than F-1 or J-1, please contact an International Education Advisor in the Office of International Education if you have questions about your status.
Important note: file a change of status application to F-1 before you turn 21. Come talk to an advisor 4-5 months before your birthday.
Application must be received 30 days before 21st birthday

25. Check Your UTA Email UTA Email Account
OIE corresponds with you regularly through your school account check it often!
IO-L
A listserv which provides important information to international students and scholars at UTA
Quickest way reach the international community
with the latest updates and reminders

26. Office Hours
Regular office hours: 8:00 – 5:00 Monday through Friday Drop-in Advising: Monday 9:30 – 12:30 Tuesday 1:30 – 4:30 Wednesday 9:30-12:30, 1:30 – 4:30 Thursday 1:30 – 4:30 Friday 9:30 – 12:30

27. Always check in at the front desk first
Office Protocol
Processing Time
Peak times(beginning and ending of semesters): up to 10 business days
Non-peak times: up to 5 days
Always check in at the front desk first
Each advisor is available on specific days

28. PHYSICAL PRESENCE ADDRESS

29. Report SEVIS Address to UTA
Enter your Physical Presence Address and Mailing Address in MyMav before registering for classes. Students must report a change of Physical Presence address to UTA within 10 days. UTA will report Physical Presence address changes to SEVIS.

30. Physical Presence Address
Use NetID to log in
Main Menu>
Self Service>
Student Center 

31. Physical Presence Address
Personal Information / Addresses link.
Select Addresses.

32. Add Physical Presence Address
Physical Address
Physical Presence Address
Must update within 10 days of moving
Add New Address Button
Mailing address is also required

33. Physical Presence Address
Enter the street address and apartment number (if you have one) in Address Line 1 only.
(For example: 1234 MAVERICK CT APT 1).
Do NOT ENTER a P.O. Box or UTA department address.
Do NOT use punctuation.
Enter the city.
Enter the state and postal code.
Do not use the override option unless you live on campus.

34. Add Physical Presence Address
Select : “Physical Addr” Click Save.

35. Employment

36. Employment of Non-immigrants
Why do I need to know this?
Educate Employer
Protect your Immigration Status
Ensure proper reporting to federal & state agencies
Know the requirements and limitations

37. What is Social Security?
US Pension and Benefits Plan
Funded by employers and employees
Identification for employment, tax and benefits purposes only
Accepted means of identification for other purposes – open account, obtain license, sign contract
What is Social Security?

38. Obtaining Social Security Card
Needed for Application
Employment Offer
Office of International Education (OIE) form to be filled out by the hiring department at UTA and returned to OIE for DSO verification and signature
SEVIS record activated
On-Campus job beginning before SS Card ?
The payroll office will need confirmation that you have applied for a Social Security number (receipt from Social Security Office).
Obtaining Social Security Card

39. Arlington Social Security Office
2010 N. Hwy 360
Grand Prairie, TX
(972)
Open Weekdays from 9:00am-4:00pm
For more information, call the Social Security Helpline at
Arlington Social Security Office

40. Not Eligible for Social Security?
Texas Drivers License
Sign Affidavit of Non-eligibility
SEVIS record must be registered
Banks and other Businesses
Letter from OIE
ITIN – Individual Taxpayer ID Number
IRS
Not Eligible for Social Security?

41. Work Authorization for International Students
On Campus
Assistantship
Part-time
Off Campus
Economic Hardship: USCIS authorization
Practical Training
Curricular Practical Training: Authorization from OIE
Optional Practical Training: USCIS authorization

42. On Campus Assistantships
Procedures
Human Resources Orientation
I-9, Benefits, W-4 Tax Withholding Form
Payroll Office
Payment Request Form
IRS form Tax Treaty
On Campus Assistantships
Features
20 hrs per week
In-state tuition
Health insurance
Check with hiring department regarding English language assessment and requirement
J-status requires reporting from OIE

43. Part-time On-Campus Jobs
Part-time Campus Jobs 19 hrs/week
Minimum wage
Non-work study
J-status requires reporting from OIE
Where to Look
u/uta/employ
Part-time On-Campus Jobs
Procedure
Hiring Department
I-9, Tax Withholding Form
Payroll Office
Payment Request Form
IRS form Tax Treaty

44. Off-Campus Employment Based on Economic Need
Eligibility: After one academic year
Meet with an advisor for more details on eligibility and process.
Off-Campus Employment Based on Economic Need

45. Curricular Practical Training
Eligibility: Transfer students, after one semester; new students to the U.S., after one academic year. Come to one of the CPT seminars offered every semester for more information.

46. Practical Training continued….
Social Work, Nursing, Education, & Kinesiology Majors are required to participate in practical training hours off- campus to gain experience.
You must be authorized by OIE before participating in your curricular training
Practical Training continued….

47. Optional Practical Training
Eligibility: Typically apply during your last semester of enrollment in required courses.
Come to one of the OPT seminars offered every semester for more information.

48. Questions? Status Issues EMPLOYMENT? Applications? Forms? ANSWERS
CPT and OPT Seminars
HR & OIE Websites
Advising hours
Questions?

49. Resources Available to You at UTA
Thus far, we have covered some of the cultural, academic, immigration and employment issues that you will encounter as new international students to UTA. This next presentation includes helpful hints and a variety of announcements that will help you access many of the resources available to you on campus. We have provided a “Top 10 List” on page 2 of your ‘purple’ newsletter.

50. Important Online Documents
How do I get my Driver’s License?
Where can I find tips on managing my money here in the U.S.?
How can I apply for my social security card on campus?
How can I locate permanent housing?
International Student Handbook
Please refer to our website at
What public transportation is available?
Health Insurance Information
OIE Programs
Financial Aid
Presentation Information
New Student Information
tudents
Chapter 2, page 28
“Cars and Bicycles”
Chapter 2, page 24
“Religious Organizations”
Chapter 2, page 16
“Money Matters”
Chapter 4, page 55
“Instructional Methods of the U.S. Academic System”
Chapter 3, page 43
“Relationships with Americans”

51. Mav Express ID card Location: Mav Express Office; north entrance of the University Center by the Starbucks. Hours of operation: 8am-5pm Monday-Friday
Use as an access card to Library Services, Computer Labs, the Activities Building and Residence Halls.
Use as a debit card on campus (with Wells Fargo account) and receive a 5% discount: campus dining, the Market, UTA Bookstore, vending machines, etc.
Use as Identification for the Bursar’s Office and other offices on campus
Wait hours after you have registered before applying. Take proof of class registration and passport with you to Mav Express Office.
You may apply for your Mav Express ID card one day following your registration. The Office is newly located in the University Center near the north entrance. In addition to the card which has a magnetic strip, you will receive a complementary Mav Dates and Data appointment book (show example). You will likely want to carry the ID card with you daily as you use different services around the campus. These services include:

52. Parking Self-Service in MyMav

53. UTA Parking Rules & Regulations
If you plan to own a car…
All vehicles parked on campus need a permit, whether it is your vehicle or a borrowed vehicle. (Citations for no permit is $50.00)
Purchase a permit online through MyMav.
If you do not receive a permit by the first day of class, call the Parking Office at (817) or visit the office at 700 S. Davis Dr.
You may request a temporary permit for yourself and visitors.
You will only receive one removable window sticker. If you lose or misplace it, a replacement sticker costs $25.
$90.00 annual; $66.00 spring; $36.00 summer

54. Mav Mover Saturday Shuttle
If you don’t have a car, shopping can be a hassle. IT’S MAV MOVER TO THE RESCUE!
Mav Mover Saturday Shuttle
Saturdays only
8am – 6pm
Large 24-passenger shuttle bus
Provides transportation every 45 mins. to the Parks Shopping Mall, Target Super Center and Aldi Grocery Store
Pick-up site:
University Center stand
$2.00 each way.
CASH ONLY
For more info on shuttles, visit

55. Not available on weekends.
Buses make regular trips between the TRE CentrePort/DFW Airport Station and College Park Center at UT Arlington Monday through Friday from approximately 6:00 a.m. until 10:00 p.m. (25 mins each way)
With these reduced fare passes you can access any DART, T, or DCTA bus or train for the entire day on which you purchase the pass.
A round trip day pass for the MAX: $2.50
Monthly passes are $40.  A valid DART or T photo ID is required for students.
UT Arlington students must obtain photo ID through The T: 
  t.com/Fares/ReducedFar e/tabid/71/Default.aspx 

56. Office of International Education Programs & Activities

57. International Student Organization (ISO)
ISO’s objective is to promote and celebrate cultural diversity on campus.
Everyone is welcome to join and meet new friends from around the world!
Meetings: Fridays
com
ISO sponsors and participates in several fun events such International Week, Garba, Holi, and Asian Heritage Month.
Find us at:
International Student Organization at UTA

58. International Week Saturday, April 2 – Friday, April 8, 2016

59. Open to all Americans and international students
Apply to be matched with an American student or community member
Experience how others live and view the world
Apply online at or at the Office of International Education
I have applications. Will be applications at info booths in UC during TB testing
Possible activities shared by friends:
*Have conversations over coffee or tea
*Prepare dishes from each other’s cultures
*Celebrate a birthday or holiday
*Pack a picnic and visit a local park
*Attend a local festival, museum or film

60. Global Grounds Coffee Hour
Great way to mingle with other students, faculty and staff here at UTA while enjoying coffee, tea and snacks from around the world.
The event is free and open to the university community as well as the general public. Students are welcome to bring international music CDs.

61. International Peer Advisors
Peer Advisors go through a training session to assist with orientation for new international students.
If you want to volunteer in the future, please be sure to or visit for an application and more details.
Become an International Peer Advisor!
Introduce Peer Advisors

62. Location: 2nd floor UC Saturday, August 29, 7:00-10:00 p.m.
All new international students are invited to a party sponsored by the Campus Ministry Alliance. There will be music, games, and lots of free food.
Location: 2nd floor UC
Saturday, August 29, 7:00-10:00 p.m.

63. Tips: Although it is a personal page, it is not a private page
Consider your audience
Faculty, administrators, future employers, law enforcement
Post pictures and information that you are comfortable with EVERYONE seeing

64. HEALTH SERVICES: YOUR ON-CAMPUS CLINIC

65. HOURS & LOCATION Appointment Line: 817-272-2771
Monday – Friday, 8:00 a.m. - 5:00 p.m.
Between the University Center & COBA
By appointment only
Web-booking available
HOURS & LOCATION
Appointment Line:

66. HEALTH SERVICES Medical Clinic Women’s Health Lab testing X-rays
Pharmacy
Immunizations (including TB testing, meningitis and flu shots)
Health Promotion & Substance Abuse Prevention
Counseling and Psychological Services
HEALTH SERVICES

67. MEDICAL FEES & CHARGES Consultative office visits are free
By appointment only.
Health education sessions are free
Also by appointment only.
Additional services at affordable prices
Procedures
Lab work
X-rays
Immunizations
Over the counter and prescription meds
MEDICAL FEES & CHARGES

68. HEALTH INSURANCE REQUIREMENT
Academic Health Plans is the only insurance accepted at Health Services
No office visit charge/copay when using the health center
Many services in the health center are covered at 100% when a provider orders them, not when requested by the student. A copay is required for medications.
Student health insurance (SHIP) can be used outside of the health center
Specialty care (orthopedist, dermatologist, cardiologist, etc.)
Urgent care, emergency services
It is VERY IMPORTANT that you confirm if an office is in-network before making an appointment with them, otherwise it will cost you $$$.
Health Services can provide referrals to in-network specialists that accept SHIP
AFTER-HOURS CARE, EMERGENCY SERVICES
Confirm if offices are considered in-network, ask about copays, fees, etc.
Go to the hospital emergency room for medical emergencies only
Beware: some urgent care centers charge emergency room rates ($$$$)
HEALTH INSURANCE REQUIREMENT
All international students must have medical insurance compliant with the federal Patient Protection and Affordable Care Act (PPACA) – this is a UT System mandate.

69. MENINGITIS VACCINATION
Required for students under the age of 22
Vaccination must have been administered within the last 5 years
Students who do not submit the proper documentation will be dropped from their classes
To avoid being dropped, students should be vaccinated no later than the official first day of class for the session.
Submit proof of vaccination through MyMav – Meningitis Vaccination Section
MENINGITIS VACCINATION
Cost = $100 in the health center, $130 - $190 elsewhere

70. MENINGITIS VACCINE DEADLINES

71. TB TESTING REQUIREMENTS – BEFORE 8/7/15
STUDENTS ATTENDING ORIENTATION BEFORE AUGUST 7, 2015
Must provide documentation of completed TB screening in the United States within the last 12 months in order to have holds removed.
If you already completed TB screening in the United States within the last 12 months, please submit your documentation to the health center in person or by fax. Please visit our website for more information.
If you have not had TB screening completed in the United States within the last 12 months, you can do so in our immunization clinic.
Monday – Friday, 8:30 am – 4:30 pm (closed 12 pm – 1 pm)
No appointment necessary for TB screening
Holds will be removed before the end of the next business day.
The cost of TB screening is $ If a chest x-ray is indicated, there is an additional charge of $59.00.  The UT System student health insurance may cover the cost.
TB TESTING REQUIREMENTS – BEFORE 8/7/15

72. TB TESTING REQUIREMENTS – AFTER 8/7/15
Must provide documentation of completed TB screening in the United States within the last 12 months in order to have holds removed.
If you already completed TB screening in the US within the last 12 months, please submit your documentation to the health center in person or by fax. Please visit our website for more information.
If you have not had TB screening completed in the US, within the last 12 months, you will need to attend one of the following sessions at the Maverick Activities Center between 9am - 4pm:
Thursday, August 13, 2015
Thursday, August 20, 2015
Friday, August 28, 2015
The cost of TB screening is $ If a chest x-ray is indicated, there is an additional charge of $59.00.  The UT System student health insurance may cover the cost.
TB TESTING REQUIREMENTS – AFTER 8/7/15
Holds will be removed before the end of the next business day.

73. UT Arlington Health Services
UT Arlington Health Services
@HealthyMaverick

74. Health Insurance:
It is MANDATORY for all International Students to be covered by a Health Insurance plan while enrolled at UTA; including the summer semesters.
Enrollment in the UTA student health plan is AUTOMATIC when you register for classes each semester.
Coverage Period:
August 15th,2015 – December 31st , 2015.
Cost: $829.00

75. UTA Insurance Enrollment:
When you submit the completed form today, your hold will be removed today.
Once you register for classes the insurance fee will be added to your tuition and paid through MyMav.
You may apply for the installment payment plan for tuition and fees.

76. What does my car look like? What if my card is missing?
Insurance Card
What does my car look like?
What if my card is missing?
Go to BCBSTX.com request a new card and print a temporary card.

77. Helpful Tool

79. Minimum Requirements for Waiver Request
Unlimited Maximum Benefits
No pre-existing condition limitation
$500 or less deductible per condition
PPACA (Patient Protection and Affordable Care Act) Compliant.
Mandatory coverage period:
August 14st through December 31st .

80. To Waive the UTA Insurance:
You must create a student profile at: uta.myahpcare.com/waiver.
You must complete the online waiver process by uploading proof of coverage.
You must submit waiver request BEFORE census date: September 14th

81. Giveaway Time

82. To Enroll in the UTA Student Health Plan:
Complete the Peach enrollment form.
Check the new student box and enter today’s date for orientation.
Read and check all of the boxes.
Sign and date the bottom of the form.

83. Good Luck!
Office of International Education Swift Center, 1022 UTA Blvd
OIE Office Hours
Monday-Friday 8:00am-5:00pm
OIE Advising Hours
Mon. & Fri..- 9:30am to 12:30pm
Tues. & Thurs.- 1:30pm to 4:30pm
Wednesday- 9:30am to 12:30pm & 1:30pm to 4:30pm