1. Preparing Payroll Records
Chapter 12
Preparing Payroll Records

2. You will learn: In Chapter 12
Define accounting terms related to payroll records.
Identify accounting practices related to payroll records.
Complete a payroll time card.
Calculate payroll taxes.
Complete a payroll register and an employee earnings record.
Prepare payroll checks.

3. Reporting Current and Non-Current Liabilities
Current Liabilities are debts that will be settled within the next year
Long-term Liabilities are debts that will NOT be settled within the next year

4. Payroll related liabilities
I wonder how much my check will be
I worked 40 hours this week. My hourly rate is $12.50.
I’ll take your time sheet and you’ll get your check on Friday

5. CALCULATING EMPLOYEE HOURS WORKED
page 342
1. Calculate the number of regular hours for each day and enter the amounts. 1
2. Calculate the number of overtime hours and enter the amounts.
3. Add Hours Reg and Hours OT columns and enter the totals. 2
4. Add the Hours column. 3 4
LESSON 12-1

6. CALCULATING EMPLOYEE TOTAL EARNINGS
page 343
1. Enter the rate for regular time in the Rate column.
2. Calculate the regular earnings. Enter the amount.
3. Enter the rate for overtime.
4. Calculate the overtime earnings. Enter the amount.
5. Add the Amount column to calculate total earnings. Enter the amount of total earnings. 1 2 4 3 5
LESSON 12-1

7. Where does your paycheck go?
Gross Pay

8. EMPLOYEE’S WITHHOLDING ALLOWANCE CERTIFICATE
page 346 3 2 1 4 5
1. Write the employee’s name and address
2. Write the employee’s social security number.
3. Check the appropriate marital status block.
4. Write the total number of withholding allowances claimed.
5. The employee signs and dates the form.
LESSON 12-2

9. EMPLOYEE’S INCOME TAX WITHHOLDING – MARRIED PERSONS
page 348 1 2 3
1. Select the appropriate table.
2. Locate the employee’s total earnings.
3. Intersection of wages and number of allowances column.
LESSON 12-2

10. Payday!

11. Think about your pay stub….
Gross Pay
FIT
FICA-SS
FICA – Med
Other
Net Pay
$500.00
$100.00
$500 * 6.2%
$31.00
$7.25
As authorized
40 $12.50
Assume 20%
$500 * 1.45%
20% of $500 =
$361.75
Gross Pay – FIT – FICA – Medicare = Net Pay
$ $ $ $7.25 = $361.75
Other Employee-Authorized deductions to include: Health Insurance, Union Dues, 401k contributions, gifts to charity
FICA (Med) = Medicare Taxes withheld. This amount is 1.45% of gross wages
FICA (SS) = Social Security Taxes withheld. This amount is 6.2% of gross wages
FIT = Federal Income Tax Withholding The amount is determined based on the employee’s wages, marital status and number of dependents
Gross Pay = # of hours worked at hourly rate

12. Journal Entry for Salaries Expense
Gross Pay
FIT
FICA-SS
FICA – Med
Other
Net Pay
$500.00
$100.00
Credit FICA Payable
$31.00
$7.25
Credit Medicare Payable
Credit Other Payables
$361.75
Credit Cash
Debit Salaries Expense
Credit FIT Payable

13. Employer Payroll Tax Expense
In addition to the Gross Pay, the employer is responsible for:
Matching amounts for Social Security and Medicare
State and Federal Unemployment Taxes
Other State and Local taxes

14. Employer’s Payroll Tax Expense
Total Withheld plus Employer’s Tax is paid to Governmental Agency
Total Withheld
Gross Pay
FIT
FICA-SS
FICA – Med
Other
Net Pay
Matched by Employer
$500.00
$31.00
$31.00
$7.25
Matched by Employer
$7.25
Credit Cash
$361.75
$100.00
Credit FIT Payable
$7.25
Credit Other Payables
Debit Salaries Expense
Amounts withheld from Employees
+ Employer Match
Paid to the Governmental Agency

15. PAYROLL REGISTER 1. Pay period date
page 351 1 2 11 4 5 6 7 8 9 10 3 13 12
1. Pay period date
8. Health insurance premium deductions
2. Payment date
9. Other employee payroll deductions
3. Employee personal data
10. Total deductions
4. Earnings
11. Net pay
5. Federal income tax withheld
12. Total, prove, and rule
6. Social security tax withheld
13. Check number
7. Medicare tax withheld
LESSON 12-3

16. EMPLOYEE EARNINGS RECORDS
page 353
1. Last day of quarter 4
2. Employee personal data 5
3. Beginning accumulated earnings 1 2
4. Pay period 3
5. Earnings, deductions, net pay 6
6. Updated accumulated earnings 7
7. Total and prove
LESSON 12-3

17. PAYROLL BANK ACCOUNT 1 2 1. Prepare the check stub.
page 356 1 2
1. Prepare the check stub.
2. Prepare the check.
LESSON 12-4

18. EMPLOYEE’S PAYROLL CHECK
page 357 1 2
1. Prepare the check stub of each employee’s payroll check.
2. Prepare each employee’s payroll check.
LESSON 12-4

19. End – Chapter 12

20. Payroll Accounting, Taxes and Reports
Chapter 13
Payroll Accounting, Taxes and Reports

21. REMEMBER THE PAYROLL REGISTER
page 369
LESSON 13-1

22. ANALYZING PAYMENT OF A PAYROLL
page 370
LESSON 13-1

23. JOURNALIZING PAYMENT OF A PAYROLL
page 371
December 15. Paid cash for payroll, $4, Check No. 335. 2 1 3 4 5 6 7
1. Write the date.
5. Write the total amount paid to employees.
2. Write the title of the account debited.
6. Write the titles of accounts credited.
3. Write the check number.
7. Write the amounts credited.
4. Write the account debited.
LESSON 13-1

24. UNEMPLOYMENT TAXABLE EARNINGS
page 374 2 1 3
1. Enter accumulated earnings and total earnings for each employee.
2. Enter unemployment taxable earnings.
3. Total the Unemployment Taxable Earnings column.
LESSON 13-2

25. UNEMPLOYMENT TAXES Federal Unemployment Tax =
page 375
Federal Unemployment Tax =
Federal Unemployment Tax Rate ×
Unemployment Taxable Earnings
$790.00 ×
0.8% =
$6.32
State Unemployment Tax =
State Unemployment Tax Rate ×
Unemployment Taxable Earnings
$790.00 ×
5.4% =
$42.66
LESSON 13-2

26. JOURNALIZING EMPLOYER PAYROLL TAXES
page 376
(continued on next slide)
December 15. Recorded employer payroll taxes expense, $485.92, for the semimonthly pay period ended December 15. Taxes owed are: social security tax, $354.11; Medicare tax, $82.83; federal unemployment tax, $6.32; state employment tax, $ Memorandum No. 63.
LESSON 13-2

27. JOURNALIZING EMPLOYER PAYROLL TAXES
LESSON 13-2
4/20/2017
JOURNALIZING EMPLOYER PAYROLL TAXES
(continued from previous slide)
page 376 2 4 1 3 5 6
1. Write the date.
4. Write the debit amount.
2. Write the title of the expense account debited.
5. Write the titles of the liability accounts credited.
3. Write the memorandum number.
6. Write the credit amounts.
LESSON 13-2
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28. EMPLOYER ANNUAL REPORT TO EMPLOYEES OF TAXES WITHHELD
page 378
LESSON 13-3

29. EMPLOYER’S QUARTERLY FEDERAL TAX RETURN
page 379
(continued on next slide) 1 2
1. Heading
2. Number of employees
LESSON 13-3

30. EMPLOYER’S QUARTERLY FEDERAL TAX RETURN
page 379
(continued on next slide) 3 4 5 6 7
3. Total quarterly earnings
6. Social security plus Medicare taxes
4. Income tax withheld
5. Employee and employer social security and Medicare taxes
7. Total taxes
LESSON 13-3

31. EMPLOYER’S QUARTERLY FEDERAL TAX RETURN
page 379
(continued from previous slide) 9 8
8. Total taxes for each month
9. Total taxes
LESSON 13-3

32. EMPLOYER ANNUAL REPORTING OF PAYROLL TAXES
LESSON 13-3
4/20/2017
EMPLOYER ANNUAL REPORTING OF PAYROLL TAXES
page 381
LESSON 13-3

33. LESSON 13-4
4/20/2017
PAYING THE LIABILITY FOR EMPLOYEE INCOME TAX, SOCIAL SECURITY TAX, AND MEDICARE TAX
page 383
LESSON 13-4
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34. FORM 8109, FEDERAL DEPOSIT COUPON
page 384
LESSON 13-4

35. JOURNALIZING PAYMENT OF LIABILITY FOR EMPLOYEE INCOME TAX, SOCIAL SECURITY TAX, AND MEDICARE TAX
page 385
January 15. Paid cash for liability for employee income tax, $757.00; social security tax, $1,451.38; and Medicare tax, $339.42; total, $2, Check No. 347. 1 5 3 2 4
1. Write the date.
3. Write the check number.
2. Write the titles of the three accounts debited.
4. Write the debit amounts.
5. Write the amount of the credit.
LESSON 13-4

36. PAYING THE LIABILITY FOR FEDERAL UNEMPLOYMENT TAX
page 386
LESSON 13-4

37. JOURNALIZING PAYMENT OF LIABILITY FOR FEDERAL UNEMPLOYMENT TAX
page 387
January 31. Paid cash for federal unemployment tax liability for quarter ended December 31, $ Check No. 367. 1 2 3 4 5
1. Write the date.
2. Write the title of the account debited.
3. Write the check number.
4. Write the debit amount.
5. Write the amount of the credit to Cash.
LESSON 13-4

38. JOURNALIZING PAYMENT OF LIABILITY FOR STATE UNEMPLOYMENT TAX
LESSON 13-4
4/20/2017
JOURNALIZING PAYMENT OF LIABILITY FOR STATE UNEMPLOYMENT TAX
page 387
January 31. Paid cash for state unemployment tax liability for quarter ended December 31, $ Check No. 368. 1 2 3 4 5
1. Date
2. Account debited
3. Check number
4. Debit amount
5. Credit amount
LESSON 13-4
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