1. Listen to audio over your computer speakers. If you are not able to listen via the Internet, you can dial-in by phone using the numbers shown on your screen. If you disconnect, simply repeat instructions to reconnect to the program. If listening to audio by phone, you can adjust the volume by pressing *4. To submit a question, type in the chat window and click “Enter” to send. CPE and CEU Credits are NOT available for this forum.

2. Welcome to FYI Our Intent and Purpose – Strategic Plan Outreach and Mentorship Effort for New and Newer PASBO Members in all aspects of School Business Management – Use PASBO Experts to Help New Entrants – Continuing Series Next one is January 9, 2015at 9 am All sessions recorded and available at www.pasbo.org/FYI 2

3. Today’s Agenda I.What's Due Calendar of State and Federal Reports II.From the Experts III.PASBO Tools You Can Use Resources to Help You IV.Your Questions Answered An Open Forum for Your Questions About Topics Covered and Uncovered! 3

4. Before We Begin Polling Questions 4

5. 5 1-Dec New Hire ReportMonthlyReport of New Hires Dept. of Labor & Industry 1-Dec NSL Report on PEARSMonthly Reimbursement for Lunches Served each Month Food ServiceCN PEARS 1-DecCLGS-501Annual Certified copy of new LTEA tax enactments, repeals, changes, or new tax collectorFinanceDCED 10-Dec Upload NPAS Reports and Send On-lineMonthlyReport of Wages & Retirement ContributionsFinancePSERS/NPAS 10-Dec2030QuarterlyReconciliation of cash on handFinanceComptroller 15-Dec Sterling Act Tax Credit Data FilingAnnual SD with EIT in prior year/residents paying Sterling Act tax certify prior year's tax credits claimedFinancePDE 15-Dec374Annual Expenditures for Edu. Of Juveniles incarcerated in adult facilities (revised budget - SY2007,8)FinanceDSD&A 23-Dec QuarterlyPSERS Q3 Employer PaymentFinancePSERS 30-DecPDE-352Annual ACCESS Funds Request Form (intermediate units)Finance 31-DecPDE-2057AnnualAnnual Financial Report Auditor CertificationFinancePDE

6. 31-Dec Dept. of Labor & Industry - 3020QuarterlyMultiple Worksite Report Dept. of Labor & Industry 31-DecEarned Income TaxQuarterlyReport of Local Wage Tax WithholdingsFinanceLocal EIT Collector 31-DecIRS- 941QuarterlyFICA & Federal Income TaxFinanceIRS 31-DecPA Dept. of RevenueQuarterlyReport of State Tax WithholdingsFinanceDept. of Revenue 31-DecPDE-339 (Act 29)QuarterlySocial Security & Medicare ContributionsFinancePDE 31-DecPSERS - EmployerQuarterlyDeposit of Employer Retirement DueFinancePSER 31-Dec All State and Federal Grant reportingQuarterly Submit all grant reporting for State and Federal programs. 31-Dec Dept. of Labor & Industry UC-2QuarterlyReport of Unemployment Comp. WagesFinance Dept. of Labor & Industry VariablePDE-2071 Semi- Annual Request for reimbursement for constructionFinanceComptroller 6

7. Sources of Filing and Reporting Info PIMS Data Collection Calendar  http://www.portal.state.pa.us/portal/server.pt/community/pims- pennsylvania_information_management_system/8959 http://www.portal.state.pa.us/portal/server.pt/community/pims- pennsylvania_information_management_system/8959 Comptroller Forms  http://www.portal.state.pa.us/portal/server.pt/community/forms _and_procedures/13472 http://www.portal.state.pa.us/portal/server.pt/community/forms _and_procedures/13472 Food Service Calendar  http://www.portal.state.pa.us/portal/server.pt/community/natio nal_school_lunch/7487/activity_calendar/964588 http://www.portal.state.pa.us/portal/server.pt/community/natio nal_school_lunch/7487/activity_calendar/964588 7

8. Sources of Filing and Reporting Info PIMS Data Collection Calendar  http://www.portal.state.pa.us/portal/server.pt/community/pims- pennsylvania_information_management_system/8959 http://www.portal.state.pa.us/portal/server.pt/community/pims- pennsylvania_information_management_system/8959 Comptroller Forms  http://www.portal.state.pa.us/portal/server.pt/community/forms _and_procedures/13472 http://www.portal.state.pa.us/portal/server.pt/community/forms _and_procedures/13472 Food Service Calendar  http://www.portal.state.pa.us/portal/server.pt/community/natio nal_school_lunch/7487/activity_calendar/964588 http://www.portal.state.pa.us/portal/server.pt/community/natio nal_school_lunch/7487/activity_calendar/964588 8

9. Today’s Expert Stacy Gober, PRSBA, CFO/Board Secretary, Bethlehem Area SD PASBO Past President and Life Member Member, Board of Trustees, PA School District Liquid Asset Fund (PSDLAF) B.S. Business Administration, Bloomsburg MBA St. Joseph’s University 9

10. Act 1 of 2006 Restricts the amount of annual tax increase to an annual index Index adjusted if MV/PI AR >0.4000 by multiplying the base index by the sum of 0.75 and SD MV/PI AR 2.1% X (0.4645+.75) = 2.6% PDE will certify the maximum millage rate in accordance with the index 48.36 mills X 2.6% = 49.9115

11. Act 1 Calendar Source: PDE

12. Act 1 of 2006 Following submission of Preliminary PDE-2028 PDE will notify SD if tax rates exceed the adjusted index Section 333(e) requires SD: – Reduce taxes to rate at or below approved index – Seek referendum exception from PDE – Submit tax rate for voter approval in primary election

13. Act 1 of 2006 PDE will only approve referendum exceptions if the school district demonstrates a need for exceptions by adopting a balanced preliminary budget that contains a tax rate increase in excess of the school district‘s index. Source: PDE

14. Act 1 Referendum Exceptions If your School Board approves filing of PDE exceptions, at least one week prior to submitting its request to PDE, a school district requesting a referendum exception must publish notice of its intent to seek PDE approval in a newspaper of general circulation and on the school district‘s publicly accessible World Wide Web site, if one is maintained. Sample (Solicitor review of advertisement is recommended): The ABC School District intends to seek approval from the Pennsylvania Department of Education as required by Act 1 for an exception allowing increase of the real estate tax as reflected in the School District Preliminary Budget. On written request by any School District resident or taxpayer, the School District will provide a copy of the referendum exception application. Source: PDE, KEGEL KELIN ALMY & LORD LLP

15. Act 1 Referendum Exceptions Section 333 provides for four exceptions that require PDE approval – Construction A – Grandfathered Debt – Construction B – Electoral Debt – Special Education – Retirement Contributions

16. Construction Exception Construction B – Electoral Debt – Debt approved by the voters is exempt from the Act 1 Index restrictions Construction A – Grandfathered Debt – Debt that was incurred prior to Act 1 (6/27/2006) – Includes refunding of pre-Act 1 debt – Increases above prior year eligible – Entire debt portfolio considered in aggregate – Exception millage levied must be repealed upon expiration of debt – SEEK GUIDANCE FROM YOUR FINANCIAL ADVISOR

17. Source: PDE

19. Special Education Exception Expenditures based on AFR data Always based on actual expenses two(2) years behind actual budget spending Actual expenses in excess of the Act 1 increase eligible for exception

20. Special Education Exception Source: PDE

21. Retirement Exception Most material change to the PDE exceptions from Act 25 of 2011, which amended Act 1 of 2006 This amendment capped the retirement exception at the 2011-12 salary level Exception allowed for pension increase above that paid in the prior year

22. Retirement Exception Source: PDE

23. Exception Submission Excel worksheets are available from PDE for preparation and estimation Following advertisement, actual exceptions are entered into PDE RES website Summary certification page must be filed with original Superintendent signature

24. Exception Submission Source: PDE

25. Exception Submission Source: PDE

26. Exception Review PDE will review submission of all exception requests Any variances from the stated AFR data to the most recent AFR filing must be verified AFR revisions may be required PDE will certify the approved exceptions and the maximum millage rate allowed

27. Exception Review If the request for an exception is approved, PDE shall determine the dollar amount of the expenditure for which the exception is sought and the tax rate increase required to fund the exception. Source: PDE

28. Exception Review If PDE denies the request, the school district must (1) reduce the tax rate increase to no more than its index or (2) submit a referendum question for voter approval in the primary election (for school districts with a July 1 through June 30 fiscal year). Caution: Deadline conflict 2015 Source: PDE

29. Use of Approved Exceptions Although exceptions are approved, it is not required to use the full value of approved exceptions Following adoption of the final budget, PDE-2028 must be filed to report the final millage in excess of the index Any portion of approved exceptions used for the final budget must be verified by the Superintendent following budget adoption

30. Use of Approved Exceptions Source: PDE

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41. Time for Questions! Send text questions using the “Chat” function at the left side of your screen. Type message in box and click “Enter” to send.

42. CPE and CEU Credits are not available for this forum. Next FYI is December 12 at 9 am. Visit pasbo.org/FYI Thank you for your participation!