1. Research Infrastructures Seminar for I3 and CA Project Co-ordinators 12 November 2004, 1 Management and Implementation of I3 and CA Contracts Seminar for Project Co-ordinators Brussels, 12 November 2004, 10:00 - 16:00 h Main Aspects related to Activity and Management Reports Daniel Pasini, RTD-B3

2. Research Infrastructures Seminar for I3 and CA Project Co-ordinators 12 November 2004, 2 Reports to be submitted (according to Article II.7 of Contract): 1.Periodic activity report describing the progress made during the reporting period 2.Periodic management report justifying the costs incurred and the resources deployed by each contractor 3.Periodic report on distribution of Community’s contribution to each contractor 4.Detailed implementation plan for the next 18 months period (for I3s only)  “Guidelines for preparing the Annual Report” provides instructions to prepare these reports Main Aspects related to Activity and Management Reports

3. Research Infrastructures Seminar for I3 and CA Project Co-ordinators 12 November 2004, 3 Periodic Activity Report (1) (describing progress made during reporting period) 1.Summary of the activities and major achievements summary of progress and major achievements at project level 2.Management activity main management aspects, problems encountered and corrective actions taken, plan for using and disseminating knowledge 3.Progress report for each individual activity report on the progress made at the individual activity level for “Networking Activities”, “Access activities” and “Joint Research Activities” Main Aspects related to Activity and Management Reports

4. Research Infrastructures Seminar for I3 and CA Project Co-ordinators 12 November 2004, 4 Periodic Activity Report (2)  Progress report for each individual activity 1.work progress and achievements with reference to planned objectives and role of contractors involved 2.deviation from planned work and corrective actions taken/suggested 3.list of deliverables/milestones achieved during reporting period compared to those specified in Annex 1 Main Aspects related to Activity and Management Reports

5. Research Infrastructures Seminar for I3 and CA Project Co-ordinators 12 November 2004, 5 Periodic Management Report (1) 1.Justification of the major costs incurred and resources deployed by each contractor (deviation from existing guidelines!) linking them to the activities implemented in the project 2.Financial statements (Form C), for each contractor - reported costs must be actual (i.e. actually incurred, not budgeted or estimated) and necessary for the project (i.e. directly linked to the activities described in Annex 1) - with Audit certificate where required 3.Summary financial report consolidating costs of contractors Main Aspects related to Activity and Management Reports

6. Research Infrastructures Seminar for I3 and CA Project Co-ordinators 12 November 2004, 6 Periodic Management Report (2)  Justification of major costs incurred and resources deployed by each contractor l Brief description of the work carried out by each contractor during the period to justify the resources deployed l A tabular overview of budgeted costs and actual costs, by contractor and by major item l Explanatory note on any major costs items such as important equipment purchases, major travel costs, major consumables …. justifying their necessity for the project l A tabular overview of budgeted person-months and actual person-months, per contractor and per activity Main Aspects related to Activity and Management Reports

7. Research Infrastructures Seminar for I3 and CA Project Co-ordinators 12 November 2004, 7 Detailed Implementation Plan for the next 18 months period (for I3s only) l Providing a detailed description of the work to be carried out over the next 18 months together with a detailed financial plan for the same period l Approval of detailed implementation plan by Commission represents an automatic amendment of Annex 1 of the contract Main Aspects related to Activity and Management Reports