1. VAW–120 UNIT EVALUATION PREPARATION LT Warren “BOS” Barlow LT Sean “Woogs” Allen VAW-120 NATOPS Evaluators Jun 2015 NATOPS JACKETS & FLIGHT LOGBOOKS

2. - References: OPNAV 3710.7 SERIES CARAEWRON120INST 3710.3 SERIES COMACCLOGWINGINST 3710.2 SERIES E-2 NATOPS FLIGHT MANUAL C-2 NATOPS FLIGHT MANUAL -Goal is compliance with requirements of applicable instructions. -Slideshow serves as supplemental guidance. -The VAW-120 Website, Safety Department, E-2C and C-2A NATOPS “links” provide a wealth of information. NATOPS FLIGHT JACKETS

3. SECTION I - GENERAL

4. NATOPS Jacket Checkout TAB Logged in: Section I – General Place on top of: TAB A. Review and Certification, and prior to Privacy Act Statement 1)Ensure when member removes NATOPS Jacket to transport to another location (i.e. Swim Phys) This form is left in place of the NATOPS Jacket until such time as the Jacket is returned and this form replaced on top of TAB A. Section I – General.

5. SECTION I - GENERAL Privacy Act Statement Logged in: Section I – General Place on top of: TAB A. Review and Certification, and prior to Record of Disclosure Form 1)Ensure form is signed and dated by member.

6. SECTION I - GENERAL Disclosure Accounting Form Logged in: Section I – General Place on top of: TAB A. Review and Certification, and after Privacy Act Statement 1) Utilize form OPNAV 5211/9. 2) Ensure that the form is titled with :OPNAV 3760/32 NATOPS JACKET and that it displays member’s LAST NAME, FIRST NAME, and MI. SSN should be redacted.

7. SECTION I - GENERAL

8. -Sections A. Review and Certification B. PCS Orders C. Medical Clearance D. Flight Equipment Issue

9. SECTION I - GENERAL

10. Review and Certification Logged in: Section I – General Place in: TAB A. Review and Certification 1)Check-In and Annual Birth Month Reviews shall be conducted and logged in the center Records of Review section. (Annual - within 30 days of Birthday; Check-in - prior to flying) a. Recommend writing after your signature: Year /Annual, or Year/Check-In to alleviate any confusion in tracking for NATOPS purposes and Evaluations.

11. SECTION I - GENERAL 2) Detachment Certifications shall be conducted and logged in lower Detachment Certification section. a. For standard 1st Tour J.O. you should see 1 each for PRIMARY, INTERMEDIATE, ADVANCED, AND FRS CAT-1. b. Additional FRS trips and Squadrons shall be present for O-4, O-5, and CAT OTHERS. c. Obviously each aircrew’s career progression will differ. If doubt exists as to what squadrons an aircrew was assigned to, confer with the individual aircrew. This will ensure any missing Detachment Certifications are logged appropriately on Discrepancies Log.

12. SECTION I - GENERAL

13. PCS Orders Logged in: Section I – General Place in: TAB B. PCS Orders 1)Ensure only a copy of the member’s most recent orders to PRESENT COMMAND are logged in this section. Any older sets of orders may be removed and returned to member. 2) Recommend highlighting the name and portion of the orders that says Report to: VAW-XXX to clearly make visible the orders are for the member’s present command. 3) SSN should be redacted from orders and from the “MAC CIC” line in accounting data.

14. SECTION I - GENERAL

15. Medical Clearance Logged in: Section I – General Place in: TAB C. Medical Clearance 1) This needs to be the original signed UP CHIT. (Not a scan, not a copy) a.An issue already developing is which box to check for Annual Up Chit and Admin (Check-In) Up Chit. For Annual Up Chit, the “Cleared after Flight Duty Medical Examination” is boxed. For an Admin Up Chit, both “Cleared After” and “Reporting to a new duty station” are boxed. - If not appropriately annotated, then utilize the CAG/Wing Flight Surgeon to rectify this discrepancy. b.Ensure in upper right corner next to HR Loc that the location where medical record is retained is listed. Common discrepancy also.

16. SECTION I - GENERAL 2) If waiver granted or waiver recommended, ensure those boxes are appropriately filled out. a.On the new “Up Chit” there is no box to check for previously granted waivers. Have Flight Surgeons place “Waiver Granted” in remarks section. 3) Only retain the BUPERS Waiver Paperwork. Ensure any BUMED Paperwork is returned to member. 4) If an individual went med down for any reason and has returned to up status then they will have: a. Annual UP CHIT b. Medical Down Chit c. Admin UP CHIT from return to flight status after med-down period -Temporary Down Chits which automatically expire after set period of time need not be present (i.e. flu shots or flu mist)

17. SECTION I - GENERAL Medical Clearance Logged in: Section I – General Place in: TAB C. Medical Clearance

18. SECTION I - GENERAL

19. Flight Equipment Issue Logged in: Section I – General Place in: TAB D. Flight Equipment Issue 1) In this section all we are looking for is some record of flight equipment issue. 2) If the OPNAV 3760/32B Record of Flight Equipment Issue FORM is present, ensure it is signed at the bottom where there is a spot for CO or Authorized Deputy. a. NATOPS Officer with “Authorization to Sign” may sign form if this block is blank.

20. SECTION II – QUALIFICATIONS AND ACHIEVEMENTS

21. -Sections A. Designations B. Mission Qualifications C. Miscellaneous - ON TOP OF SECTION II PLACE THE DISCREPENCIES LOG

22. SECTION II – QUALIFICATIONS AND ACHIEVEMENTS Discrepancies Log Logged on top of: Section II – Qualifications and Achievements Place in front of: TAB A. Designations 1)Discrepancies Log should be a historical account of any discrepancies the NATOPS Officers have discovered throughout the career of an aircrew. The log should be listed in electronic format for ease of reading and listed in chronological order for each section in order to eliminate repetitive discrepancies. 2) A common question is whether the “unit” listed following the discrepancy is the unit responsible for it or the unit who discovered it.

23. SECTION II – QUALIFICATIONS AND ACHIEVEMENTS a. Convention has been accepted that it is the unit which DISCOVERED it. More often than not the unit responsible is easily identifiable through the timeline or nature of the discrepancy. -If doubt exists, list your unit if you found the discrepancy and spell out in the discrepancy write-up the squadron responsible.

24. SECTION II – QUALIFICATIONS AND ACHIEVEMENTS 3) Correctable vs. Uncorrectable Example of Correctable Discrepancy: a. IGS for INSTX dated xxJul08 not logged on Schools and Courses. (You can do a late entry on Schools and Courses [Sect IIIA] referencing IGS date off the INSTX) b. Older STANX / INSTX with wrong: Date of Last Eval, and other dates can be penned and inked to correct. Examples of Uncorrectable Discrepancy: a. Missing Birth Month Review January 03. (This can’t be corrected and would exist on discrepancy log for aircrew’s entire flying career)

25. SECTION II – QUALIFICATIONS AND ACHIEVEMENTS

26. Designations Logged in: Section II – Qualifications and Achievements Place in: TAB A. Designations 1) Designations should be placed in chronological order, with the most current one on top. Place “Late Entries” documentation in the appropriate chronological order, and annotate on the next available line on the form OPNAV 3760/32C.

27. SECTION II – QUALIFICATIONS AND ACHIEVEMENTS 2) Examples of designations: NAVAL AVIATOR/NFOLSO Nomination 3P/ROLSO Quals 2P/ACONATOPS Instructor PCNATOPS Officer CAPC/CICOAuthorization to sign Logbooks and Jackets

28. SECTION II – QUALIFICATIONS AND ACHIEVEMENTS 3) LSO Qualifications: The appropriate COMNAVAIRLANT / AIRPAC letter listing designation should be used. Typically the CVW letter recommending designation is in this section. However, that letter only recommends the designation. It is the AIRLANT/PAC letter that actually serves to designate the individual. 4) The upper right “admin date” or CO Signature date on any designation doesn’t serve as date of qualification UNLESS it is the only date on the letter. If the “admin date” is different then the date in any designations grid on the letter then use the grid date.

29. SECTION II – QUALIFICATIONS AND ACHIEVEMENTS

30. Mission Qualifications Logged in: Section II – Qualifications and Achievements Place in: TAB B. Mission Qualifications 1)Qualifications should be placed in chronological order, with the most current one on top. Place “Late Entries” documentation in the appropriate chronological order, and annotate on the next available line on the form OPNAV 3760/32D.

31. SECTION II – QUALIFICATIONS AND ACHIEVEMENTS 2) Example of Mission Qualifications: Level IV - ICAPC/ICICOCRM Instructor Level V - WTIORM Instructor CRM Facilitator ORM Program Manager ORM Assistant Program Manager

32. SECTION II – QUALIFICATIONS AND ACHIEVEMENTS

33. Miscellaneous Logged in: Section II – Qualifications and Achievements Place in: TAB C. Miscellaneous 1)Two forms are required. a. COMACCLOGWINGINST 3500.7 (15 Aug 11) - Enclosure (2) ORM Training Record b. COMNAVAIRFORINST 1542.7 - Enclosure (3) CRM Training Record - A “best practice” is to include the Name on this sheet as it is not currently provided.

34. SECTION II – QUALIFICATIONS AND ACHIEVEMENTS 2) The only additional required paperwork for all aircrew are the NKO/ESAMS Certificates for: a. ORM Individual – Managing Your Risk b. ORM Supervisor – Managing Your Team’s Risk

35. SECTION II – QUALIFICATIONS AND ACHIEVEMENTS 3) The following are case specific: a. ORM Assistant – Risk Management Integration – Required for ORM Assistants b. Manager – Directing Your Command’s Risk - Required for ALL O-5 and above Example: XO should possess 3 documents as he/she is an O-5 and the ORM Program Manager.

36. SECTION III - TRAINING

37. -Sections A. Schools and Courses B. Operational Physiology and Survival C. Examinations D. NATOPS Evaluations E. NATOPS Instrument Rating

38. SECTION III - TRAINING

39. Schools and Courses Logged in: Section III – Training Place in: TAB A. Schools and Courses Record all specialized formal aviation schools which include (per OPNAV3760/32E “Schools and Courses Attendance Record): 1) Undergraduate Pilot/NFO (OPNAV 3710.7U B.2.3) [ATJ Summary Card]

40. SECTION III - TRAINING a.The ATJ Summary Card covers this. If Dates were not entered on the Schools and Courses Sheet for each phase completed (including API) log them by referencing the completion date on the ATJ. Only log them if the ATJ is present and current through those phases. Aircrew “guessing” at completion dates is NOT recommended. ATJ is a total of 3 pages.

41. SECTION III - TRAINING 2) FRS Syllabi (OPNAV 3710.7U B.2.3) FRS Summary a. FRS CAT-1 Syllabi for first time JOs. b. FRS Syllabi for each subsequent trip through VAW-120 must exist and be filed in this section. (i.e.. prior to Super-JO Tour, Dept Head Tour, CO/XO Tour) Memo alone is insufficient. A syllabus should be present. 3) Fire Fighting Shipboard FDFF Orders a. Log A/C FDFF and retain a copy of the most current orders. If orders are unavailable a FLTMPS printout will suffice.

42. SECTION III - TRAINING 4) Weapons Schools Certificates 5) Instrument Ground School a. Ensure it is entered on School/Course Attendance Record. 6)CRM Facilitator Course 7)SERE School

43. SECTION III - TRAINING

44. Operational Physiology and Survival Logged in: Section III – Training Place in: TAB B. Operational Physiology and Survival Training Record of all survival training. Shall include training course description and signature. (OPNAV 3710.7U B.2.3.) 1) SERE Certificate: a. The reason for this is that the SERE stamp in Section IIIB is rarely signed. 3710 says it shall be signed for.

45. SECTION III - TRAINING 2) Any survival courses taken during API, Primary etc. 3) NATSP training minimums: a. For E-2/C-2 Aircrew there should be: - Initial : Class 1 - Refresher: Class 2 (Refresher course every 4 years) - These should be logged in both the Aviation Physiology and Water Survival columns. 4) E-2C/C-2A Ditch and Bailout: a. Egress Training conducted annually, or per squadron SOP if more restrictive.

46. SECTION III - TRAINING

47. Examinations Logged in: Section III – Training Place in: TAB C. Examinations The following are requirements that need to be present: 1)Record of all exams pertinent to Aviation Qualification (OPNAV 3710.7U B.2.3) a. Instrument Exams: Logged under the Instrument Exam section. This serves to help verify and fill in missing IGS dates in Section IIIE INSTX Forms, as well as Schools and Courses Record Section IIIA.

48. SECTION III - TRAINING b. BITS Exams: They are pertinent to qualification and should be filed. Retain the original of the most recent BITS exam. Log them in the Other Exams section of this form. -If aircrew has been out of currency long enough to facilitate a Closed Book Exam then log the exam in the Closed Book Section of the form and annotate somewhere it was for BITS purposes c. SOP: Keep the SOP exam given to new aircrew at check-in in this section. If you do this ensure it is standardized throughout the squadron, to the best degree possible given NATOPS Officer Turnover, etc. Log it in the Other Exams section of this form

49. SECTION III - TRAINING 2) Most recent Open/Closed Book Exams (OPNAV3710.7U B.2.3) -Actual exams should be present, not a cover sheet/memorandum or grade sheet etc. In the event that the Open Book exam covers classified material a cover sheet will suffice. However this practice should be abandoned with the release of the Unclassified NATIP.

50. SECTION III - TRAINING

51. NATOPS Evaluations Logged in: Section III – Training Place in: TAB D. NATOPS Evaluations 1)All NATOPS Evaluations shall be permanently retained in this section (OPNAV 3710.7U B.2.3.) a. Date of last eval and date of current eval are the day the flight was flown, NOT the day the CO signed. 2) No SSN should be present.

52. SECTION III - TRAINING 3) Three signatures must be present on the NATOPS Evaluation form. (Evaluator, Evaluee, CO) 4) Verify that if a member performed the evaluation in the 60 day early window that the date of expiration is not only 1 year away. They have until the end of the month plus one year from the date the current evaluation was due to expire. 5) Any extension of STANX shall be filed in this section along with the corresponding evaluation. (OPNAV 3710.7U 2.7.2.3) 6) An appropriate entry in the Flight Logbook should correspond with the Date on this form. (OPNAV3710.7U 2.7.2.3)

53. SECTION III - TRAINING

54. Instrument Rating Qualification Logged in: Section III – Training Place in: TAB E. Instrument Rating Qualification 1) All Instrument Ratings and Waivers shall be present. (OPNAV3710.7U B.2.3) 2) No SSN should be present. 3) Four signatures must be present on the Instrument Rating form. (Applicant, I.G.S. Instructor, Examiner, Issuing Officer; only 3 signatures for NFOs)

55. SECTION III - TRAINING 4) Verify that if a member performed the evaluation in the 60 day early window that the date of expiration is not only 1 year away. They have until the end of the month plus one year from the date the current evaluation was due to expire. 5) Any extension of INSTX shall be filed in this section along with the corresponding Rating. (OPNAV 3710.7U B.2.3)

56. SECTION III - TRAINING 6) With respect to I.G.S. Instructor signatures, if the I.G.S. Instructor is not available or did not sign the Instrument Rating Form, then enclose a copy of the I.G.S. Memo behind the Instrument Rating. This is the only case in which a memo is necessary. RETAINING IGS MEMOS IS NOT REQUIRED OTHERWISE. a. DO NOT sign “for” the I.G.S. Instructor (as no memo between you and the I.G.S. Instructor exists stating you have his/her “By Direction authority”)

57. SECTION III - TRAINING b. Typed I.G.S. Instructor name in the signature block is a physical “cue” to reference behind the Instrument Rating for to verify I.G.S. attendance through the existence of a memo. - The memo, with Instructor signature, or the Instructor signature on the form, provides another means to verify attendance and therefore you can record “Late Entries” on Schools and Courses Section IIIA.

58. SECTION IV – FLIGHT RECORDS

59. -Sections A. Flight Time Summary B. Aircraft Mishaps and Flight Violations

60. SECTION IV – FLIGHT RECORDS

61. Flight Time Summary Logged in: Section IV – Flight Records Place in: TAB A. Flight Time Summary 1) This section shall contain a copy of MIFARs for the fiscal year. (OPNAV 3710.7U B.2.4)

62. SECTION IV – FLIGHT RECORDS 3) Multiple understandings here. Here is some good gouge. a. OOMA - Printouts are susceptible to error. If a squadron transfers an aircraft during the fiscal year, those hours will disappear from the system for the given command. This paints an inaccurate picture of aircrew flight hours with respect to the spirit of this section.

63. SECTION IV – FLIGHT RECORDS b. SHARP - Unless an accurate job was done base- lining aircrew, then the numbers will be inaccurate. Given that between OPNAV 3710.7U and the NATOPS Jacket speak to retaining copies of FY Flight Time Summaries, an adequate means to do so needs to be utilized. Recommend photo-copying September (or the last month of the FY if aircrew didn’t fly in September). Place this in Section IVA. - All numbers on the bottom of logbook pages are sums for the FY. With the exception of Total Flight Hours, all numbers are reset October 1. - For bookkeeping purposes, annotate on the photocopy (somewhere) the FY for which the copy is a summary and any other amplifying information.

64. SECTION IV – FLIGHT RECORDS

65. Aircraft Mishaps and Flight Violations Logged in: Section IV – Flight Records Place in: TAB B. Aircraft Mishaps and Flight Violations 1) Each command is required to sign, upon aircrew detach, verifying Aircraft Mishap and Flight Violations 2) Section shall contain a record of all aircraft mishaps and flight violations (OPNAV 3710.7U B.2.4) 3) Verify with the individual aircrew all squadrons he/she was in. Ensure that each signed at check- out for zero mishaps. If any are missing they should be logged on the Discrepancies sheet.

66. AIRCREW GOING TAD Applicability: Squadrons, who due to flight hours/ deployment schedules, have found it necessary to TAD aircrew to perform flying duties for extended periods of time. 1) Whether an aircrew receives written or verbal TAD orders to another command ensure the following: a. Treat this situation as though the aircrew were checking out of his parent command and into his TAD command, then back into his parent command at the end of TAD timeframe. b. PARENT COMMAND: Perform appropriate Detaching Jacket Reviews, Mishap/Flight Rule Violation entries in Section IVB etc.

67. AIRCREW GOING TAD c. TAD COMMAND: Perform appropriate Check-In Jacket Review upon arrival. Detaching Jacket Review should be performed upon departure, along with Mishap/Flight Rule Violation entries in Section IVB. d. PARENT COMMAND: Upon return to parent command at completion of TAD, appropriate Check-In Jacket Review should be conducted. 2) Short duration TAD, where an aircrew’s NATOPS Jacket and Logbook remain with the parent command, DOES NOT necessitate the above procedures.

68. FLIGHT LOGBOOKS 1) This section is directed at Flight Logbooks. Specifically, the topic areas which often vary greatly in technique. 2) OPNAV 3710.7 guidance for logbooks is minimal, however certain requirements are outlined. Hopefully this section will serve to clarify those requirements and provide useful tips for success.

69. FLIGHT LOGBOOKS -Topics Covered 1. Logging Qualifications 2. Proper Documentation of Flight Events

70. FLIGHT LOGBOOKS Logging Qualifications 1) This section states across the top: (e.g. instrument card, patrol plane commander, aircraft type, CarQual, etc.) (To be signed by C.O. or authorized deputy). Make entries on lines, or in rubber stamp impressions anywhere on the page. 2) OPNAV3710.7U Para. 2.7.2.6 c states: An entry for NATOPS qualifications shall be made in the pilot/NFO/enlisted air crewmen flight logbook under “Qualifications and Achievements” as shown in Figure 2-9. 3) If aircrew has multiple logbooks ensure the stamp for a qualification is in the logbook presently in use, which contains the record of flight for the qual. Additionally, a logbook is considered complete when the Mishap Record is full. At that point, start a new logbook.

71. FLIGHT LOGBOOKS 4) There has been much concern with the fact that the paragraph in 3710.7 states an entry shall be made…as shown in figure 2-9, however figure 2-9 is listed as a “SAMPLE”. 5) The necessity to log all information contained in the “sample” cannot be overstated. It covers all pertinent information with respect to Qualification and should be used when writing up a NATOPS EVALUATION in the logbook. 6) CRM Flight needs to specify: DATE of flight, DATE of Expiration and A/C Model. A/C Model is commonly left out. Additionally, Model, not Series (E-2 instead of E-2C) is correct. 7) INSTX needs to specify: DATE of flight, DATE of Expiration and RATING. (Special or Standard)

72. FLIGHT LOGBOOKS

73. Documenting Flight Events -STANXs: 1) Ensure flight is logged on NAVFLIR and in Logbook as a 2L4. 2) If a CRM Flight was flown with the STANX ensure that is remarked on in the NAVFLIR and in the logbook for the Flight Event as well. -INSTXs: 1) Ensure flight is logged on NAVFLIR and in Logbook as a 2L3.

74. FLIGHT LOGBOOKS -BITS Flights: 1) Ensure that it is annotated on the NAVFLIR in the remarks section. 2) Recommend having whoever inputs data into the logbook annotate on the far right side of the event “BITS”. 3) If your SOP implies or dictates you shall log a specified number of landings/approaches, then ensure the CAPCs are logging them and doing them as appropriate and that such numbers find their way into the logbook.

75. FLIGHT LOGBOOKS -CRM Flights: 1) According to OPNAV 1542.7C the CRM Flight, like the STANX and INSTX, may be accomplished 60 days early and be good until the end of the month plus one year from when the current qualification expires. 2) As a community we have gotten into the practice of “coupling” CRM Flights with STANXs. This is beneficial. However, in the highly uncommon but possible scenario that an individual’s STANX expires without any waiver, then undoubtedly the CRM Flight will also expire.

76. FLIGHT LOGBOOKS 3) CNAF 1542.7A states that failure to meet CRM requirements results in aircrew inability to serve until a waiver is granted or requirements are met. a. There should not be a need to extend CRM Flight on cruise since that can be accomplished on any given Mission. b. If the need to extend CRM Flight does arise (i.e.. MED Down etc) then ensure the NATOPS Evaluation waiver specifically says it is a waiver for STANX and CRM Flight. -Log copy of waiver behind CRM Tracker in Section IIC.

77. FLIGHT LOGBOOKS 4) If an aircrew’s STANX and CRM flight expires, and the command wants to fly the individual to “warm- up” his/her skills prior to STANX then perform a CRM Flight on the warm-up event and log it appropriately on the NAVFLIR.

78. If you have any questions or concerns please let us know. sean.o.allen@navy.mil or warren.barlow@navy.mil