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Published byClyde Flynn Modified over 7 years ago
Power to the People: The IUB Libraries' Website Digital Asset Management System Doug Ryner, Tadas Paegle, & Julie Hardesty
IUB Libraries Website http://www.libraries.iub.edu
IUB Libraries 16 campus libraries IUCAT Library Catalog (SIRSI Unicorn) 6.5 million items More than 350 subscription databases Over 40,000 electronic journals
IUB Libraries Website In 2001… Large website consisting of over 8,000 pages (some internal documents) Decentralized management system Hundreds of separate university server accounts Hundreds of web developers (constantly changing) HTML templates
IUB Libraries Web System Previous Structure
~libFind Workflow User interface & site integration Reporting Strengths/weaknesses
Needs for Digital Asset Management Flexibility Work with many sources of data Unique workflow Collaborative – distributed management Secure More powerful searching/browsing Usable Needs could not be met by purchased or Third-party solution.
Development Timeline May 2001 – hired Web Administrator, assembled team Summer 2001 – reviewed literature, assessed project goals Fall 2001 - defined content, met with stakeholders Spring 2002 - developed sitemap, hired designer, user testing Summer 2002 – developed architecture, developed interface, developed content Fall 2002 – Launched public site
IUB Libraries Web System New Structure
IUB Libraries Web System Workflow Structure
Metadata for Resources Resource Name Keywords Description Collection Name Alternative Title Vendor Name Coverage Dates Help Info LOC Subject Headings
Administrative Interface IUB Libraries Content Manager (CM) “Super Users” can add & delete “Advocates are assigned assets” Advocate/SU login – choose to manage “resources” select asset they are assigned Subject Advocates – assign “resources” to subjects Reporting (resource count, search report, log activity) Library, collection & department “mini-sites” also managed within the cm – most used resources Real-time
Workflow Super users add resource & either “Request Proxy” or “Make Live” If proxy – email request & update form with proxy url; then “make live” Email advocate and others Available via website Advocate/bibliographer metadata Resource is then properly treated within site and available for “recommended resources,” subject categorization, and Google Search Appliance indexing
Advantages Organization Simplicity Consistency Quality control Flexibility Responsiveness Separate content from presentation
Disadvantages Perceived loss of creativity Development time and effort
Major Obstacles Expertise and resources Communication and education Transition from old to new – staff and end users Training Responding to user feedback while continuing to develop and implement…
Current Projects Course Management Twin Peaks Federated Searching Administration in Content Manager SIRSI SingleSearch
What is next? ERM – Electronic Resource Management Purchasing databases, licenses Usability Find Information – Subject Access
Questions, Comments? email@example.com
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