2 12 Presentations You Will Learn To Create presentations with design templatesChoose slide layouts that will work with your textAdd graphics to a presentationAdd animation to a presentationInsert and modify a chart in a presentationPrint a presentation in various formatsAdd hyperlinks to a presentationSave a presentation as a Web page
3 12 Presentations 12.1 Begin a Presentation pg. 395-399 Getting Started A PowerPoint presentation contains:SlidesGraphicsYou should always create a PowerPoint presentation with a specific audience in mind.Organizing IdeasWhen preparing a PowerPoint presentation, you should:Outline the presentation on paperOrganize and condense the informationFind the main point you want to get across in each slide and stay focused on itslide An image created in PowerPoint that is displayed on a screen as part of a presentation and can contain text, graphics, sound, video, and animation.The toolbars in PowerPoint are the same ones you have been using in other Microsoft Office programs.
4 12 Presentations 12.1 Begin a Presentation pg. 395-399 Understand Your AudienceEmpathizing with your audience will help you to create a presentation that:Gives your audience the information they needHolds their interestEntering TextMake your presentation interesting and easy to read by:Using bullet pointsAdding graphics to help explain the textFormatting text using different font sizes and colors
5 12 Presentations 12.1 Begin a Presentation pg. 395-399 What are some advantages of using graphics when you are trying to explain something?How could a PowerPoint presentation be used to explain and define a science experiment?Give an example.digicom.glencoe.com Lesson 12.1, Rubric
6 12.2 Add Graphics to Presentations pgGraphics Make a Presentation More InterestingMake sure you are using graphics effectively by:Using graphics that are related to the presentation topicUsing graphics that convey a presentation idea visuallyBalancing graphics and text on the slideCoordinating graphic and slide colorsNot letting distracting graphics crowd the slide or get in the way of the textMaking graphics large enough to be clear to the audience
7 12.2 Add Graphics to Presentations pgCreate ShapesYou can use the Drawing toolbar to add your own artistic design to a slide by:Creating symbols and shapesSizing and shading the shapesAdding color to the shapes’ outlines and interior areasAfter an object or text is selected, it can be deleted by pressing the Delete or Backspace keys.
8 12.2 Add Graphics to Presentations pgHow have you used clip art?Explain why you used the clip art.Why do you think it is important to add clip art to slides?digicom.glencoe.com Lesson 12.2, Rubric
9 12 Presentations DIGITAL CAREER PERSPECTIVE Education and Training pg. 407Education and TrainingName:Thelma KingJob Title:ProfessorCareer Cluster:Education and TrainingThelma King is an associate professor at a university. In addition to her teaching responsibilities, she advises students and visits schools to observe her students that are interning or student teaching.In her job, Thelma uses many digital communication tools, including the Internet, , a Tablet PC, a handheld, scanners, and digital cameras to:Communicate with students, peers, and associatesResearch and publish articles related to teachingTeach an online class
10 12 Presentations DIGITAL CAREER PERSPECTIVE Education and Training pg. 407Education and TrainingThelma says, “Knowing that I make a difference in people’s lives and sharing my knowledge and experience is rewarding.”
11 12 Presentations DIGITAL CAREER PERSPECTIVE Question pg. 407 What are some of the challenges of teaching an online course, and how can a professor solve some of them?Possible answers include:Communication cannot often be carried out face-to-face. A professor must compensate by using , blogs, text messaging, and discussion groups.Rather than using a traditional lecturing style, a professor must find other ways to convey information and make the subject material interesting to students
12 12.3 Add Animation to Presentations pgWhat Is Animation?Adding animation to a PowerPoint presentation can:Make your presentation more interestingDistract your audience if you use too much unnecessary animationFootersUse a footer to include important information such as:TopicDate of the presentationWhat Is Animation?Adding animation to a PowerPoint presentation can:Make your presentation more interestingDistract your audience if you use too much unnecessary animationFootersUse a footer to include important information such as:TopicDate of the presentationanimation A sound or visual effect that can be added to text and graphics in a presentation.
13 12.3 Add Animation to Presentations pgWhat do you think is the purpose of adding animation to a presentation?How might it enhance a presentation?Give at least two examples and describe the general guidelines to follow when deciding whether or not to add animation.digicom.glencoe.com Lesson 12.3, Rubric
14 12.4 Add Charts to Presentations pgDisplaying ChartsYou can add charts to PowerPoint using:ExcelPowerPoint’s Microsoft Graph applicationIf you use symbols to represent the types of data in your chart, include a legend.legend A table that lists and explains the symbols used in a chart.
15 12.4 Add Charts to Presentations pgKeep Your Audience’s AttentionWhen creating a PowerPoint presentation, you should:Keep the text short and to the pointUse vocabulary words your audience will understandDefine words when necessaryInsert pictures taken with a digital camera instead of clip art when possibleClearly label charts and graphsSaving a Presentation As a New FileIf you make a big change to a presentation, save the modified presentation as a new file in case you change your mind.A report that has been created in Word can be shortened and designed as a PowerPoint presentation.When creating a chart in PowerPoint, the Chart menu will appear on the menu bar. This is the same menu used in Excel to edit a chart.
16 12.4 Add Charts to Presentations pgWould it be better to display the results of a survey in a chart or as a table in a presentation? Explain your answer.If you used a chart in a presentation, which type of chart, such as pie, bar, or line, would work best? Why?digicom.glencoe.com Lesson 12.4, Rubric
17 12 Presentations DIGITAL CAREER PERSPECTIVE Keeping People Connected pg. 416Keeping People ConnectedName:Bridget BurlesonJob Title:Information Systems EngineerCareer Cluster:Information TechnologyBridget Burleson is an information systems engineer at a public school. She works with colleagues to keep the computers and networks running smoothly at seven different schools.In her job, Bridget uses , phones, beepers, and various computer and networking software to:Keep in touch and share ideas with her colleaguesTroubleshoot wiring problems and network issuesSet up special systems, if needed, for students with disabilities
18 12 Presentations DIGITAL CAREER PERSPECTIVE Keeping People Connected pg. 416Keeping People ConnectedBridget says, “Sometimes my job is stressful just because of the nature of it, but I enjoy getting to make technology work for people. I love it when it works and it makes them happy.”
19 12 Presentations DIGITAL CAREER PERSPECTIVE Question pg. 416 What are some traits of a good information systems engineer?Possible answers include:Able to work as part of a teamGood communicatorComfortable with the newest technologiesAble to learn new applications quicklyStrong critical thinker and problem solverDetail-oriented
20 12.5 Investigate Print Options for Presentations pgMaking a Hard CopyYou can increase a PowerPoint presentation’s effectiveness by giving audience members a hard copy of your presentation.HandoutsWith a handout, you can:Print up to nine slides on each pageInclude a headerAllow your audience to focus on your presentation without being distracted by the need to take noteshard copy A paper printout of what is shown on a computer screen.Documents with a white background use much less ink when printed than documents with colored backgrounds.
21 12.5 Investigate Print Options for Presentations pgNotes PagesThe notes pages printing option allows you to:Enter additional information in the notes sectionInclude reminders of additional topics to coverUse the printout to rehearse your presentationOutline ViewUse the Outline View if you want to save space and only print the text on the slides.You should always use Preview to make sure everything looks correct before you print.
22 12.5 Investigate Print Options for Presentations pgDo you think it is helpful to print a hard copy of a presentation to give to your audience? Why or why not?digicom.glencoe.com Lesson 12.5, Rubric
23 12.6 Convert a Presentation Into a Web Page Presentations1212.6 Convert a Presentation Into a Web PagepgMaking a Web PageYou can use PowerPoint as an alternative to creating Web pages with HTML.Are Changes Needed?As usual, you should keep your audience in mind by:Re-reading each slide to make sure it makes sense and conveys a complete thoughtAdding additional information to make the presentation clearPresentation SizeMake an online presentation accessible to those with slow Internet connections by:Using small image files whenever possibleLimiting the use of animation, video, and soundAny Microsoft Office document can be saved as a Web page.
24 12.6 Convert a Presentation Into a Web Page Presentations1212.6 Convert a Presentation Into a Web PagepgWhen would it be appropriate to convert a PowerPoint presentation to a Web page?What considerations do you need to keep in mind about the audience, the presentation’s purpose, and the size of the presentation?digicom.glencoe.com Lesson 12.6, Rubric
25 12 Presentations Chapter Assessment Question 1 Name the toolbar that allows you to create symbols and shapes. (Lesson 12.2)Answer:The Drawing toolbar allows you to create symbols and shapes.
26 12 Presentations Chapter Assessment Question 2 When you create a chart, you often create a legend. What is a legend? (Lesson 12.4)Answer:A legend is a table that lists and explains the symbols used in a chart.
27 12 Presentations Chapter Assessment Question 3 Experts say that animation, transitions, and sound distract the audience and can make them miss important points of the presentation. What is your opinion? Support your answers.Answers supporting this point of view may include:The idea that too much movement such as animations and transitions may make it difficult to focus on the message of a presentation.Answers disagreeing with this point of view may include that graphics and animation:Add to the visual appeal and interest of a presentationBreak up large blocks of text and make it easier for the audience to absorb the meaning of the presentation
28 Digital Communication Tools in the World of Work 3Unit ResourcesFor more resources on this unit, go to the Online Learning Center at