1. Policy & Regulatory Training VERIFICATION VERIFICATION

2. 11/ 7/2006Office of Child Development2 Table of Contents Verification/Self-Certification/Self-Declaration Verification/Self-Certification/Self-Declaration Definitions (p. 4) Definitions (p. 4) Types of Verification within PELICAN Types of Verification within PELICAN (p. 5) General Requirements (p. 6) General Requirements (p. 6) Collateral Contact (p. 8) Collateral Contact (p. 8) Utilization (p. 9) Utilization (p. 9) Process (p. 10) Process (p. 10) Reliable Source (p. 11) Reliable Source (p. 11) Methods (p. 13) Methods (p. 13) Self-Certification (p. 14) Self-Certification (p. 14) Process (p. 15) Process (p. 15) Self-Declaration(p. 16) Self-Declaration(p. 16) Utilization (p. 17) Utilization (p. 17) Process (p. 18) Process (p. 18) Verification Chart Hyperlink to LMS (p. 19) Verification Chart Hyperlink to LMS (p. 19) PELICAN Implications (p. 20) PELICAN Implications (p. 20)

3. 11/ 7/2006Office of Child Development3 Table of Contents Table of Contents Income Verification Income Verification Procedures (p. 21) Procedures (p. 21) Prospective Work (p. 22) Prospective Work (p. 22) Initial Application (p. 27) Initial Application (p. 27) Redetermination (p. 28) Redetermination (p. 28) Initial Application Examples (p. 29) Initial Application Examples (p. 29) Ongoing Reduction of Income Examples (p. 32) Ongoing Reduction of Income Examples (p. 32) Redetermination Examples (p. 35) Redetermination Examples (p. 35)

4. 11/ 7/2006Office of Child Development4 Verification, Self-certification & Self-declaration: Definitions § 3041.3 Verification is the process of confirming information needed to determine eligibility for subsidy. The term includes documentary evidence or information obtained through collateral contacts, self-certification and self- declaration. Verification is the process of confirming information needed to determine eligibility for subsidy. The term includes documentary evidence or information obtained through collateral contacts, self-certification and self- declaration. Self-certification is a written statement provided by the p/c for the purpose of establishing selected factors of nonfinancial eligibility. Self-certification is a written statement provided by the p/c for the purpose of establishing selected factors of nonfinancial eligibility. Self-declaration is a written statement provided by the p/c for the purpose of establishing financial or nonfinancial eligibility for a period of time NOT TO EXCEED 30 calendar days. Self-declaration is a written statement provided by the p/c for the purpose of establishing financial or nonfinancial eligibility for a period of time NOT TO EXCEED 30 calendar days.

5. 11/ 7/2006Office of Child Development5 Verification: Types within PELICAN Verification = documentation or collateral contact Verification = documentation or collateral contact Self-certification = once and done, permanent verification Self-certification = once and done, permanent verification Self-declaration = p/c’s written word; requires follow-up within 30 days Self-declaration = p/c’s written word; requires follow-up within 30 days Pending = waiting for the p/c to obtain; within timeframe required Pending = waiting for the p/c to obtain; within timeframe required Not Available (N/A) = p/c has not submitted and the timeframe has expired Not Available (N/A) = p/c has not submitted and the timeframe has expired

6. 11/ 7/2006Office of Child Development6 General Verification Requirements §3041.61 The p/c is the primary source of verification in establishing and maintaining eligibility. The p/c is the primary source of verification in establishing and maintaining eligibility. The CCIS may not require a p/c to re-verify information unless the CCIS has information that indicates the subsidy status of the family has changed and the family may be ineligible. The CCIS may not require a p/c to re-verify information unless the CCIS has information that indicates the subsidy status of the family has changed and the family may be ineligible. The CCIS may not impose requirements for verification beyond the requirements established in the regulations. The CCIS may not impose requirements for verification beyond the requirements established in the regulations. The CCIS must inform each p/c that the CCIS is available to assist in obtaining verification that the p/c is unable to obtain. The CCIS must inform each p/c that the CCIS is available to assist in obtaining verification that the p/c is unable to obtain. The CCIS must assist a p/c who requests assistance or is struggling in obtaining verification. The CCIS must assist a p/c who requests assistance or is struggling in obtaining verification.

7. 11/ 7/2006Office of Child Development7 General Verification Requirements (cont’d) At initial application, the CCIS must emphasize that the p/c should call for help with missing verification. At initial application, the CCIS must emphasize that the p/c should call for help with missing verification. As verification deadlines draw near for applicants and recipients who have not been working for 4 weeks prior to application or redetermination, the CCIS must contact the p/c whenever possible to offer assistance and explore the need for self-declaration. As verification deadlines draw near for applicants and recipients who have not been working for 4 weeks prior to application or redetermination, the CCIS must contact the p/c whenever possible to offer assistance and explore the need for self-declaration. The CCIS may not deny or terminate subsidy when the p/c has cooperated in the verification process and needed verification is pending or cannot be obtained due to circumstances beyond the p/c’s control. The CCIS may not deny or terminate subsidy when the p/c has cooperated in the verification process and needed verification is pending or cannot be obtained due to circumstances beyond the p/c’s control.

8. 11/ 7/2006Office of Child Development8 Collateral Contact §3041.62 The CCIS must use a collateral contact as a tool to help a p/c who is struggling with verification as follows: The CCIS must use a collateral contact as a tool to help a p/c who is struggling with verification as follows: The CCIS must use a collateral contact when appropriate. The CCIS must use a collateral contact when appropriate. A collateral contact is considered verification and requires no additional or follow-up documentation. A collateral contact is considered verification and requires no additional or follow-up documentation.

9. 11/ 7/2006Office of Child Development9 Collateral Contact: Utilization §3041.62 The p/c has made a reasonable effort to obtain documentary evidence without success. The p/c has made a reasonable effort to obtain documentary evidence without success. Documentary evidence is unavailable. Documentary evidence is unavailable. The eligibility determination process must be expedited to avoid unnecessary hardship to the p/c or to ensure the timeframe for an eligibility determination is met. The eligibility determination process must be expedited to avoid unnecessary hardship to the p/c or to ensure the timeframe for an eligibility determination is met. The verification provided by the p/c requires additional clarification. The verification provided by the p/c requires additional clarification. The CCIS suspects the p/c is withholding information or has falsified the information given. The CCIS suspects the p/c is withholding information or has falsified the information given.

10. 11/ 7/2006Office of Child Development10 Collateral Contact: Process § 3041.62(d), (e) & (f) Obtain from the p/c a list of reliable sources of information who would serve as collateral contacts. Obtain from the p/c a list of reliable sources of information who would serve as collateral contacts. Cooperate with a source who acts as a collateral contact. Cooperate with a source who acts as a collateral contact. Avoid contacting an alleged abuser or former abuser in a domestic violence situation. Avoid contacting an alleged abuser or former abuser in a domestic violence situation.

11. 11/ 7/2006Office of Child Development11 Collateral Contact: Reliable Sources §3041.62(c) The following are reliable sources of information: The following are reliable sources of information: Public records, such as domestic relations or other courthouse records. Public records, such as domestic relations or other courthouse records. An employer, friend, neighbor, relative, landlord, government agency, community social service agency or child care provider. An employer, friend, neighbor, relative, landlord, government agency, community social service agency or child care provider. The determination of whether an individual is a reliable source of information should be made based on the specific eligibility factors to be verified by the source. The determination of whether an individual is a reliable source of information should be made based on the specific eligibility factors to be verified by the source. Example: Example: A friend is NOT a reliable source to verify income or employment. A friend is NOT a reliable source to verify income or employment.

12. 11/ 7/2006Office of Child Development12 Collateral Contact: Reliable Sources (cont’d) §3041.62(g) A reliable source of information used to verify care and control in a family headed by an aunt, uncle or grandparent are any of the following with knowledge of the circumstances: A reliable source of information used to verify care and control in a family headed by an aunt, uncle or grandparent are any of the following with knowledge of the circumstances: A school teacher or principal. A school teacher or principal. A regulated child care provider. A regulated child care provider. A health care professional. A health care professional. A social service worker or counselor. A social service worker or counselor. A religious professional. A religious professional. An attorney. An attorney.

13. 11/ 7/2006Office of Child Development13 Collateral Contact : Methods §3041.62(b) In person. In person. By consulting public records. By consulting public records. By mail. By mail. By electronic communication. By electronic communication. By facsimile. By facsimile. By telephone. By telephone.

14. 11/ 7/2006Office of Child Development14 Self-certification §3041.63(b) Citizenship status. Citizenship status. Immunization status or exemption from immunization. Immunization status or exemption from immunization. Face-to-face timeframe extension based on hardship. Face-to-face timeframe extension based on hardship. Former TANF status/CIS download within the first 60 days. Former TANF status/CIS download within the first 60 days. After day 61 = self-declaration After day 61 = self-declaration Hours/days for which the former TANF child needs care. Hours/days for which the former TANF child needs care.

15. 11/ 7/2006Office of Child Development15 Self-certification: Process When a p/c calls to report a change which requires self-certification, the CCIS must: Complete and sign the self-certification form. Complete and sign the self-certification form. Note the date and time of the call, the name of the person making the call and what requirement is being addressed. Note the date and time of the call, the name of the person making the call and what requirement is being addressed. Read the perjury/fraud statement to the p/c. Read the perjury/fraud statement to the p/c. Mail a copy of the form to the p/c (for the p/c’s record, NOT for signature and return). Mail a copy of the form to the p/c (for the p/c’s record, NOT for signature and return).

16. 11/ 7/2006Office of Child Development16 Self-declaration §3041.64 If a p/c’s attempts to verify eligibility by documentary evidence are unsuccessful and the CCIS is unable to make a collateral contact, the CCIS shall proceed without delay to determine a family’s eligibility based upon self-declaration. If a p/c’s attempts to verify eligibility by documentary evidence are unsuccessful and the CCIS is unable to make a collateral contact, the CCIS shall proceed without delay to determine a family’s eligibility based upon self-declaration. The CCIS must accept the p/c’s self-declaration statement, unless evidence contradicts the statement. The CCIS must accept the p/c’s self-declaration statement, unless evidence contradicts the statement. If the p/c uses self-declaration as verification, the CCIS must require the p/c to provide another form of acceptable verification within 30 calendar days following the date the written self-declaration is accepted by the CCIS. If the p/c uses self-declaration as verification, the CCIS must require the p/c to provide another form of acceptable verification within 30 calendar days following the date the written self-declaration is accepted by the CCIS.

17. 11/ 7/2006Office of Child Development17 Self-declaration: Utilization The CCIS must use self-declaration as a tool to help a p/c who is struggling with verification as follows: The CCIS must use self-declaration as a tool to help a p/c who is struggling with verification as follows: Allow the p/c to self-declare (if acceptable, SEE VERIFICATION CHART), when a collateral contact is not available and the p/c reports difficulty in obtaining verification. Allow the p/c to self-declare (if acceptable, SEE VERIFICATION CHART), when a collateral contact is not available and the p/c reports difficulty in obtaining verification. Self-declaration is used as a last resort and will not be used unless the verification deadline is drawing near. Self-declaration is used as a last resort and will not be used unless the verification deadline is drawing near. The p/c must submit follow-up verification no later than 30 calendar days following the date of the self-declaration. The p/c must submit follow-up verification no later than 30 calendar days following the date of the self-declaration. The verification date is the date the p/c self- declares. The CCIS WILL NOT wait an additional 30 days to process the case. The verification date is the date the p/c self- declares. The CCIS WILL NOT wait an additional 30 days to process the case. The CCIS must send an AA on the 31 st day when a p/c who has self-declared fails to submit follow-up verification on or before the 30 th day following the date of the self- declaration. The CCIS must send an AA on the 31 st day when a p/c who has self-declared fails to submit follow-up verification on or before the 30 th day following the date of the self- declaration.

18. 11/ 7/2006Office of Child Development18 Self-declaration: Process When a p/c calls to report a change which requires self-declaration, the CCIS must: Complete and sign the self-declaration form. Complete and sign the self-declaration form. Note the date and time of the call, the name of the person making the call and what requirement is being addressed. Note the date and time of the call, the name of the person making the call and what requirement is being addressed. Read the perjury/fraud statement to the p/c and explain that the p/c must follow-up with additional verification of the change self-declaration. Read the perjury/fraud statement to the p/c and explain that the p/c must follow-up with additional verification of the change self-declaration. Mail a copy of the form to the p/c (for the p/c’s record, NOT for signature and return) along with a Missing Verification Letter. Mail a copy of the form to the p/c (for the p/c’s record, NOT for signature and return) along with a Missing Verification Letter.

19. 11/ 7/2006Office of Child Development19Verification See Verification Chart for acceptable forms of verification for each eligibility factor. See Verification Chart for acceptable forms of verification for each eligibility factor.

20. 11/ 7/2006Office of Child Development20 Verification: PELICAN Implications SS# SS# Not a required field. Not a required field. Only enter the SS# if you have documentation. Only enter the SS# if you have documentation. Child’s age Child’s age P/C may self-certify. P/C may self-certify. Head Start Child’s citizenship status Head Start Child’s citizenship status Consider the child to be a citizen as the child meets the Head Start requirements. Consider the child to be a citizen as the child meets the Head Start requirements. Consider the citizenship status to be “verified.” Consider the citizenship status to be “verified.”

21. 11/ 7/2006Office of Child Development21 Income Verification: Procedures §3041.65 For more information regarding using the Employment & Wage screen in PELICAN, see LMS R2-R3 Intake Result and Wage Pages pdf For more information regarding using the Employment & Wage screen in PELICAN, see LMS R2-R3 Intake Result and Wage Pages pdf The CCIS must require 4 out of the most recent 6 (NOT NECESSARILY CONSECUTIVE) weeks income verification at initial application and redetermination. The CCIS must require 4 out of the most recent 6 (NOT NECESSARILY CONSECUTIVE) weeks income verification at initial application and redetermination. The CCIS must require a p/c who reports prospective employment to submit initial verification of estimated income followed by 1 week’s verification of income within 10 days of the date the p/c receives income for work. The CCIS must require a p/c who reports prospective employment to submit initial verification of estimated income followed by 1 week’s verification of income within 10 days of the date the p/c receives income for work. See the following slides regarding procedures for prospective work. See the following slides regarding procedures for prospective work.

22. 11/ 7/2006Office of Child Development22 Income Verification: Procedures for Prospective Work §3041.65 The CCIS must require a p/c who reports prospective employment to submit initial verification of estimated income (i.e., an EV or employer’s statement) followed by 1 week’s verification of income within 10 days of the date the p/c receives income for work. The CCIS must require a p/c who reports prospective employment to submit initial verification of estimated income (i.e., an EV or employer’s statement) followed by 1 week’s verification of income within 10 days of the date the p/c receives income for work. The CCIS MAY NOT delay an eligibility determination when a p/c submits an EV or employer’s statement, but does not submit income verification. The CCIS MAY NOT delay an eligibility determination when a p/c submits an EV or employer’s statement, but does not submit income verification. In this case, the co-payment is based on the EV and the CCIS is simply confirming via 1 week of income verification that the EV information has not changed. Due to co-payment stabilization, gathering 4 weeks of income verification makes no difference because the co-payment may only be decreased. In this case, the co-payment is based on the EV and the CCIS is simply confirming via 1 week of income verification that the EV information has not changed. Due to co-payment stabilization, gathering 4 weeks of income verification makes no difference because the co-payment may only be decreased. If the 1 week of income verification does not reflect the EV information originally submitted, the CCIS must require 4 weeks of income verification. If the 1 week of income verification does not reflect the EV information originally submitted, the CCIS must require 4 weeks of income verification.

23. 11/ 7/2006Office of Child Development23 Prospective Employment: PELICAN Process using the Initial Verification 1. Use the verification of prospective employment and income until the p/c submits verification of the amount of the 1 st pay. 2. Enter the following information in the “If no” income section on the Employment & Wage Detail screen: Income frequency Income frequency Estimated income Estimated income Number of hours worked per week Number of hours worked per week

24. 11/ 7/2006Office of Child Development24 Prospective Employment: PELICAN Process upon receipt of Verification of 1 st pay P/C has 10 days from the date 1 st pay is received to submit verification of 1 st pay. P/C has 10 days from the date 1 st pay is received to submit verification of 1 st pay. When the p/c submits the verification of the amount of the 1 st pay, the CCIS must: When the p/c submits the verification of the amount of the 1 st pay, the CCIS must: 1. Clear the information in the “If no” section on the Employment & Wage Detail screen 2. Enter in the “If yes” income section, the verified income 3. When the paystub does not reflect 1 full week of pay, prorate the hourly salary and number of hours

25. 11/ 7/2006Office of Child Development25 Income Verification: Initial Application/ Prospective Employment Example #1  P/C has a job and will start within 30 days of application. Funds are available.  1/3/05 – P/C applies for child care and submits verification of prospective work beginning 1/20/05 and 1 st pay is expected on 1/27/05.  1/15/05 – P/C submits all necessary verification and eligibility is established on 1/3/05. Child may be enrolled as of 1/20/05.  1/20/05 – P/C begins work and child is enrolled in care.  1/27/05 – P/C receives 1 st pay.  2/4/05 – P/C submits income verification reflecting 1 week of work.

26. 11/ 7/2006Office of Child Development26 Prospective Employment: EXAMPLE 1 st pay DOES NOT reflect 1 full week The initial verification the p/c submitted states the following information: The initial verification the p/c submitted states the following information: Paid weekly Paid weekly Works 5 days/week, 8 hours/day Works 5 days/week, 8 hours/day Earns $320/week at $8/hour Earns $320/week at $8/hour The p/c submits the 1 st paystub for 3 days/24 hours in the amount of $192. The p/c submits the 1 st paystub for 3 days/24 hours in the amount of $192. The CCIS must pro-rate the hourly salary if the pay stub does not reflect a full week of pay. The CCIS must enter $320 and 40 hours/week The CCIS must pro-rate the hourly salary if the pay stub does not reflect a full week of pay. The CCIS must enter $320 and 40 hours/week

27. 11/ 7/2006Office of Child Development27 Income Verification: Procedures at Initial Application The CCIS must give a p/c who is recently employed but has not been working 4 weeks at the time of initial application the opportunity to provide 4 weeks of income verification as follows: The CCIS must give a p/c who is recently employed but has not been working 4 weeks at the time of initial application the opportunity to provide 4 weeks of income verification as follows: Accept available income verification. Accept available income verification. Send the p/c a Missing Information/Verification Letter requesting the p/c submit the remaining weeks of income verification no later than 30 days from the date the application was received/date-stamped. Send the p/c a Missing Information/Verification Letter requesting the p/c submit the remaining weeks of income verification no later than 30 days from the date the application was received/date-stamped.

28. 11/ 7/2006Office of Child Development28 Income Verification: Procedures at Redetermination The CCIS must give a p/c who is recently employed but has not been working 4 weeks at the time of redetermination the opportunity to provide 4 weeks of income verification as follows: The CCIS must give a p/c who is recently employed but has not been working 4 weeks at the time of redetermination the opportunity to provide 4 weeks of income verification as follows: Accept available income verification for the new job. Accept available income verification for the new job. Establish eligibility for the next 6 months. Establish eligibility for the next 6 months. Do not use income verification from a job the p/c has left. Do not use income verification from a job the p/c has left. Send the Missing Information/Verification Letter requesting the p/c to submit the remaining weeks of income verification by the redetermination due date. Send the Missing Information/Verification Letter requesting the p/c to submit the remaining weeks of income verification by the redetermination due date.

29. 11/ 7/2006Office of Child Development29 Income Verification: Initial Application Example #1  P/C started a job 1 week prior to application.  1/3/05 – P/C applies for child care and submits verification of work beginning 12/27/04. P/C has no income verification.  1/7/05 – CCIS reviews the information and sends a Missing Information/Verification Letter requesting 4 weeks of income verification by 2/2/05.  2/2/05 – P/C submits all necessary verification and eligibility is established on 1/3/05. Child may be enrolled or placed on the waiting list as of 1/3/05.

30. 11/ 7/2006Office of Child Development30 Income Verification: Initial Application, Example #2  P/C started a job 1 week prior to application.  1/3/05 – P/C applies for child care and submits verification of work beginning 12/27/04. P/C has no income verification.  1/7/05 – CCIS reviews information and sends Missing Verification Letter requesting 4 weeks of income verification by 2/2/05.  1/28/05 – Worker receives tracking date alert reminding worker that income verification is due on 2/2/05 and contacts p/c who indicates the employer held 2 weeks pay and p/c cannot get the full 4 weeks verification by 2/2/05. Worker advises p/c to self-declare and submit the last week’s verification within 30 days. Worker completes self-declaration form and dates it 1/28/05. Worker establishes eligibility date of 1/3/05. Child may be enrolled or placed on the waiting list as of 1/3/05.  2/18/05 – P/C submits final income verification.

31. 11/ 7/2006Office of Child Development31 Income Verification: Initial Application, Example #3  P/C started a job 1 week prior to application.  1/3/05 – P/C applies for child care and submits verification of work beginning 12/27/04. P/C has no income verification.  1/7/05 – CCIS reviews information and sends Missing Verification Letter requesting 4 weeks of income verification by 2/2/05.  1/28/05 – Worker receives tracking date alert reminding worker that income verification is due on 2/2/05 and contacts p/c who indicates the employer held 2 weeks pay and p/c cannot get the full 4 weeks verification by 2/2/05. Worker advises p/c to self-declare and submit the last week’s verification within 30 days. Worker completes self-declaration form and dates it 1/28/05.  1/28/05 – Worker establishes eligibility date of 1/3/05. Child may be enrolled or placed on the waiting list as of 1/3/05.  2/28/05 – P/C fails to submit final income verification within 30 days. CCIS sends an AA to p/c citing missing income verification.

32. 11/ 7/2006Office of Child Development32 Income Verification: Ongoing/Income Reduction Example #1  5/31/05 – Redetermination is completed and the co-payment is assessed at $20/week.  7/18/05 – P/C calls the CCIS and reports a reduction in work hours that results in less earned income. P/C self- declares information and CCIS completes and mails the self-declaration form along with a Missing Verification Letter.  7/18/05 – CCIS lowers co-payment based on the p/c’s self-declaration and generates a Confirmation Notice indicating a lower co-payment effective the following Monday.  8/1/05 –P/C submits 1 week of income verification.

33. 11/ 7/2006Office of Child Development33 Income Verification: Ongoing/Income Reduction Example #2  5/31/05 – Redetermination is completed and the co-payment is assessed at $20/week.  7/18/05 – P/C calls the CCIS and reports a reduction in work hours that results in less earned income. P/C self-declares information and CCIS completes and mails the self- declaration form along with a Missing Verification Letter.  7/18/05 – CCIS lowers co-payment based on the p/c’s self-declaration and generates a Confirmation Notice indicating a lower co-payment effective the following Monday.  8/18/05 – P/C fails to submit required verification within 30 days.  8/18/05 – CCIS sends a Confirmation Notice increasing the co-payment back to the original amount starting the Monday following the date the notice period expires. CCIS makes arrangements with the p/c to repay the overpayment that resulted.

34. 11/ 7/2006Office of Child Development34 Income Verification: Ongoing/Income Increased Example #3  5/31/05 – Redetermination is completed and the co-payment is assessed at $20/week.  7/18/05 – P/C calls the CCIS and reports a promotion resulting in $2 more per hour.  7/18/05 – CCIS enters the increase in income, but informs the p/c that the co- payment will be stabilized until the next redetermination.  7/18/05 – CCMIS stabilizes co-payment.  12/2/05 –Redetermination completed. The CCIS sends a Confirmation Notice increasing the co-payment starting the Monday following the date the notice period expires.

35. 11/ 7/2006Office of Child Development35 Income Verification: Redetermination Example #1  P/C is employed at same job as at application.  4/19/05 – Redetermination packet is printed and sent to the p/c.  5/10/05 – P/C submits all required information/verification including 4 weeks of income verification.  5/13/05 – CCIS assesses eligibility and the family remains eligible.

36. 11/ 7/2006Office of Child Development36 Income Verification: Redetermination Example #2  P/C has new job that started 1 week prior to redetermination.  4/19/05 – Redetermination packet is printed and sent to the p/c. Redetermination due date is 5/31/05.  5/10/05 – P/C submits Redetermination Summary but does not submit current income verification.  5/10/05 – CCIS reviews information and sends a Missing Verification Letter requesting 4 weeks of income verification by 5/31/05.  5/29/05 – P/C submits 3 weeks of income verification and explains he is having difficulty obtaining the 4 th week of income verification. CCIS accepts self-declaration and informs p/c that the 4 th week of income verification must be submitted by 6/28/05. CCIS assesses eligibility and the family remains eligible.  6/28/05 – P/C fails to submit 4 th week of income verification. CCIS sends an AA terminating care in 13 days unless the p/c submits the 4 th week of income verification.

37. 11/ 7/2006Office of Child Development37 Income Verification: Redetermination Example #3  P/C quit job 2 weeks prior to redetermination; no new employment.  4/19/05 – Redetermination packet is printed and sent to the p/c. Redetermination due date is 5/31/05.  4/21/05 – P/C contacts CCIS to report that she quit her job on 4/5/05 and is not currently working.  4/21/05 – CCIS sends an AA terminating care in 13 days unless the p/c meets the work requirement on or before the date the notice period expires. CCIS explores the possibility of an overpayment for the time the p/c was not working.

38. 11/ 7/2006Office of Child Development38 Income Verification: Redetermination Example #4  P/C involuntarily lost job 2 weeks prior to redetermination; no new employment.  4/19/05 – Redetermination packet is printed and send to the p/c. Redetermination due date is 5/31/05.  4/21/05 – P/C contacts CCIS to report that she was laid off on 4/5/05 and is not currently working.  5/1/05 – P/C submits all required verification including verification of involuntary job loss.  5/1/05 – CCIS assesses eligibility and determines the family eligible for continued child care. Worker sets a tracking date to remind him the p/c must meet the work requirement by 6/3/05 (60 days from job loss).

39. 11/ 7/2006Office of Child Development39 Income Verification: Redetermination,Example #5  P/C on maternity/disability leave at redet.  4/1/05 – P/C reports maternity/disability leave.  4/1/05 – CCIS notes decrease in income in case notes, overrides co-payment and generates Confirmation Notice advising p/c that the decreased co-payment will begin the following Monday.  4/19/05 – Redet. packet is printed and sent to the p/c. Redetermination due date is 5/31/05.  5/1/05 – P/C submits all required verification. Worker leaves the old income, sets a tracking date to check that p/c returned to work and overrides co-payment until the date the p/c returns to work.  5/31/05 – Worker completes redetermination.  6/20/05 – P/C verifies return to work. CCIS end dates leave, assesses eligibility and generates a Confirmation Notice advising p/c that the increased co-payment will begin the Monday following the date the notice period expires.