Operating Department Practice Sheffield Hallam University

Operating Department Practice Sheffield Hallam University
Martin Reilly Course Leader/ Senior Lecturer David Fotheringham Brears Professional Lead/ Senior Lecturer Karen DeMasi Senior Lecturer Debbie Hall Admissions Tutor / Senior Lecturer John Rutherford Helen Lowes Senior Lecturer / Placement Coordinator/ CPD Lead Frankie Milton Lecturer / Lead for Mentorship Lucy Williamson Student support Dominic Jones Programme Administrator Mentorship in clinical practice Discover the contents – Click on this bar

Mentorship at SHU What is a mentor? Mentorship at SHU The ODP Calendar
Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website

Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website CODP (2009) Standards, recommendations and guidance for mentors and practice placements, London, © College of Operating Department Practitioners, pg 12

I know I am a qualified mentor
Mentorship at SHU I know I am a qualified mentor but what can I sign? Mentors Have to be Level 6 (degree level) qualified (or equivalent) mentors. You can sign all aspects of the ODP paperwork progression statement at the end of the gateways. You can do end of year assessments. You should be part of planning the placements for students and completing the learning agreements and mid term reviews. If you complete the end of the gateway progression statement with the student you must sign all progression boxes ( at the bottom of each competency) as the second, or counter signature and by doing so you are declaring that the student has gained signatures for all competencies and is competent for the completion of the gateway. The ODP course team requires that you maintain your mentorship qualification by attending regular (annual) updates. These should be available in your department, but requests can be made to your visiting lecturer to come and deliver an update. Alternatively you may wish to attend a nursing mentor update as this will cover key aspects of mentorship, however the specifics of the ODP paperwork may not be considered. What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website

I know I am an associate mentor
Mentorship at SHU I know I am an associate mentor but what can I sign? Associate Mentors Non level 6 qualified practitioners. You can sign, date and make comments on, or write a testimony in the main boxes on each competency within the ODP paperwork, however, the progression statement at the bottom must be countersigned by a qualified mentor. You cannot complete the progression boxes at the bottom of each competency or complete the progression statement at the end of the gateways and should not complete the learning agreement unless countersigned by a qualified mentor. You cannot do end of year assessments. The ODP course team requires that you maintain your associate mentorship status by attending regular (annual) updates. These should be available in your department, but requests can be made to your visiting lecturer to come and update a number of mentors together, or you may wish to attend a nursing mentor update as this will cover key aspects of mentorship (however perhaps not the specifics of the ODP paperwork). What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website

Mentorship at SHU The SHU teaching Team What is a mentor?
David Fotheringham Brears, Professional Lead, Principal Lecturer Visiting lecturer - Mansfield Debbie Hall, Recruitment Lead, Senior Lecturer Visiting Lecturer - Lincoln Martin Reilly, Team Lead, Course Leader, Senior Lecturer Visiting Lecturer - Doncaster & Bassetlaw John Rutherford, Senior Lecturer Visiting Lecturer - Sheffield Karen Demasi, Assessment Lead, Senior Lecturer Visiting Lecturer -Rotherham Helen Lowes, Placement Lead, Senior Lecturer Visiting Lecturer - Derby and Derby Nuffield Frankie Milton Lecturer, Mentorship lead Visiting Lecturer - Rotation (Claremont, Sheffield Children's, Thornbury, Barnsley) What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website Normal Calendar and Rotation Calendar for those Hospitals rotating between sites

Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website Normal Calendar and Rotation Calendar for those Hospitals rotating between sites

Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website Note - There are major changes for please contact one of the team to discuss.

YEAR ONE ASSESSMENT GUIDE
(Always check with Module leaders to ensure information is correct and up to date) Date Module Assessment Feedback In Module Retrieval IMR Module Leader 11/11/2013 UKESSP Coursework 2nd December 2013 24th Jan 2014 John Rutherford Wednesday 27/11/2013 Human Biology 18th Dec 2013 17th Jan 2014 Helen Lowes Tuesday 03/12/2013 IT 24th Dec 2013 7th Jan 2014 Debbie Hall Friday 19/12/2013 IIP 20th Jan 2014 N/A Geraint Owen 14/01/2014 ODP Foundations 4th Feb 2014 18th Feb 2014 Frankie Milton 17/02/2014or 18/02/2014 Gateway 1 Electronic Submission 11th March2014 Thursday 14/03/2014 Short Answer Phase Test 4th April 2014 3rd June 2014 27/03/2014 Anaesthetic Practice 17th April 2014 25th June 2014 Karen DeMasi 11/04/2014 Surgical Practice 1 2nd May 2014 1st Aug 2014 09/05/2014 AP & SP1 Gateway Electronic Submission 30th May 2014 Karen DeMasi/Debbie Hall 20/06/2014 Gateway Electronic Submission 11th July 2014 01/08/2014 Gateway Electronic Submission 22nd Aug 2014 27th Aug 2014 Provisional feedback will be received 3 weeks from the submission date (Please note provisional means the marks have not been ratified by the board and are still subject to change following external moderation)

YEAR TWO ASSESSMENT GUIDE
(Always check with Module leaders to ensure information is correct and up to date) Date Module Assessment Feedback In module Retrieval IMR Module Leader Friday 01/11/2013 AREC & SP2 Gateway Electronic Submission 22nd November 2013 N/A Martin Reilly/ John Rutherford Thursday 21/11/2013 Advanced Human Biology Coursework 12th December 2013 23rd Jan 2014 Helen Lowes 19/12/2013 Advanced Human Biology Short Answer Phase Test 17th January 2014 24/01/2014 14th February 2014 21/02/2014 AREC Poster & Supporting Paper 14th March 2014 1st Aug 2014 Martin Reilly 07/03/2014 Prep for Professional Practice Authentic World 7th March 2014 10th April 2014 Karen DeMasi 10/03/2014 – 21/03/2014 Surgical Practice 2 Presentation (1st Years to Observe) + Annotated Bibliography 10th – 21st March 2014 28th May -6th June 2014 Monday 14/04/2014 UEEIP 12th May 2014 Clare De Normanville Tuesday 29/04/2014 DCP 20th May 2014 09/05/2014 30th May 2014 Wednesday 21/05/2014 Skeleton Portfolio for CPD 11th June 2014 20/06/2014 11th July 2014 01/08/2014 22nd Aug 2014 27th Aug 2014 Provisional Feedback will be received 3 weeks from the submission date. (Please note provisional means the marks have not been ratified by the board and are still subject to change following external moderation)

Mentorship at SHU Student Learning - Timesheets & Reflections
Students complete 34hours in clinical practice per week and are given 3.5 hours per week to write a 2000 word reflection per gateway What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements End of year assessments The failing student Placement Website Normal Calendar and Rotation Calendar for those Hospitals rotating between sites

GATEWAYS ODP Clinical Skills Passport CLINICAL COMPETENCIES
Mentorship at SHU From 2012 onwards Sheffield Hallam university ODP Clinical Skills Passport CLINICAL COMPETENCIES GATEWAYS A number of competencies are required to be completed by the end of the level 4 and level 5. The competencies map the curriculum for the DipHE in ODP and are associated with the learning outcomes and assessments for the ODP modules. Submission is via PEBBLEPAD. What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website Normal Calendar and Rotation Calendar for those Hospitals rotating between sites

Mentorship at SHU Year 1 Year 2 Year 2- further detail
Gateway 1 - Foundations (Formal Assessment) Gateway 5 Anaesthetics & Surgery What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website Gateway 2 - Anaesthetics & Surgery Gateway 6 Anaesthetics & Surgery Must be in order in first year. Any order in 2nd year. Gateway 3 - Anaesthetics & Surgery Gateway 7 Anaesthetics & Surgery (Assessments) Gateway 4 -Anaesthetics & Surgery Gateway 8 Recovery (Assessment) Gateway 9 Emergencies & Obstetrics

Mentorship at SHU Example What is a mentor? Mentorship at SHU
The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements End of year assessments The failing student Placement Website Normal Calendar and Rotation Calendar for those Hospitals rotating between sites

The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning Learning agreements End of year assessments The Learning Environment The failing student Placement Website Example Normal Calendar and Rotation Calendar for those Hospitals rotating between sites

The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements End of year assessments The failing student Placement Website Example Normal Calendar and Rotation Calendar for those Hospitals rotating between sites

Times of Stress from ‘Life’
Mentorship at SHU Times of Stress from ‘Life’ Being a student Money Travel Family Relationships Health Academic work What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website

How to alleviate stress on clinical placement
Mentorship at SHU How to alleviate stress on clinical placement Welcome students Introduce students to staff and to the clinical placement area Work collaboratively to create clear goals Have realistic expectations - for the student and the mentor Evaluations Give the student clear study opportunities / reflection time Give timely feedback and reviews of progress Ensure the students' personal wellbeing whilst on placement Understand utilise support mechanisms for students who struggle What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website

Learning Styles - what is your learning style?
Mentorship at SHU Learning Styles - what is your learning style? Activists involve themselves fully and without bias in new experiences. They enjoy the here and now and are happy to be dominated by immediate experiences. What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website Reflectors like to stand back to ponder experiences and observe them from many different perspectives. They collect data, both first hand and from others, and prefer to think about it thoroughly before coming to any conclusion. Theorists adapt and integrate observations into complex but logically sound theories. They think problems through in a vertical, step-by-step logical way. Pragmatists are keen on trying out ideas, theories and techniques to see if they work in practice. They positively search out new ideas and take the first opportunity to experiment with applications. Honey and Mumford (2006)

Experiential Learning
Mentorship at SHU What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website This is heavily dependent on the work of Lewin (1942) Kolb (1984) and Schonn Kolb developed a much cited learning cycle which provides the most useful descriptive model of the adult learning process.

Kolb's cycle of experiential learning
Mentorship at SHU What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website Kolb and Fry (1975) argue that the learning cycle can begin at any one of the four points - it should really be approached as a continuous spiral. It is suggested that the learning process often begins with a person carrying out a particular action.

Mentorship at SHU Motivating Students What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website A student who, whilst not actually failing, shows disinterest and limited motivation to learn can be difficult to manage. What are the tell tale signs of a student who may have an ambivalent attitude to learning whilst on placement? What issues might cause the student to lack motivation or come across as ambivalent?

“Causes for Concern paperwork”
Mentorship at SHU Reason why students may lack motivation Fatigue Distraction Transition Avoidance Boredom Wrong course Vary shifts, ensure breaks Know academic assessment schedule Be patient, student support service Ensure inducted into the team, gain trust Challenge, goals Advise, discuss the future What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website CONFRONT THE ISSUE AND ACT AS EARLY AS POSSIBLE “Causes for Concern paperwork”

Guidance on what to do if you have concerns about a student
Mentorship at SHU Guidance on what to do if you have concerns about a student about a student What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website DOCUMENTATION Complete cause for concerns form

“Causes for Concern paperwork”
Mentorship at SHU CONCERNS ABOUT A STUDENT? What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website CONFRONT THE ISSUE AND ACT AS EARLY AS POSSIBLE “Causes for Concern paperwork” Cause for concerns paperwork can be

Mentorship at SHU Access to the Cause for Concerns Form
What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website Access to the Cause for Concerns Form

Mentorship at SHU What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website Failing to fail…. There has been some research completed into the reasons why we fail to fail (Duffy, 2004) Why do you think we fail to fail students?

Why do we fail to fail? Mentorship at SHU
What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website Loath to fail students as awarding a fail meant additional work plus have to deal with the rancour of the student -Lankshear (1990) Assessors reported feelings of anxiety, guilt, distress, self-doubt, regret and relief. For some of the assessors, the emotions were so strong that a pass grade was awarded over a fail - Ilott and Murphy (1997) Assessors felt an acute sense of personal failure when students failed - Ilott and Murphy (1997) Failing a student is incongruent with being a health care professional whose central role is to ‘care’ and nurture - Duffy (2004), Fraser et al (1997), Ilott and Murphy (1997)

Mentorship at SHU continued Where mentors lacked confidence in assessing, had poor preparation for their role, do not know the student very well or where they did not have sufficient assessment evidence, the benefit of the doubt was more likely to be given - Duffy (2004), Fraser et al (1997), Bedford et al (1993) Assessors and/or the system are manipulated by students to avoid failure - Duffy (2004), Fraser et al (1997), White et al (1994) Inadequate support from colleagues and education staff to fail incompetent students; mentors pressurised to pass - Duffy (2004), Green (1991) Difficult to fail students in their third year; equally difficult is failing students in their fist year - Duffy (2004), Phillips et al (2000) What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Giving Feedback Placement Website

Constructive Feedback
Mentorship at SHU Constructive Feedback What feedback will be given? Be assertive Objective Who will deliver the feedback? Where will the feedback be given? How is the feedback given - written, verbal? Sensitive - the feedback sandwich Specific Compromise Provide time for reflection Plan- collaboratively What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Giving feedback Placement Website

Feedback should be... Mentorship at SHU
What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Giving feedback Placement Website Descriptive rather than evaluative – describe what the student said or did and the impact that had on you or others, but do not make judgements Focus on behaviour which the applicant can do something about – the purpose of feedback is to learn, so suggest practical ways to rectify any shortcomings Well timed – formative assessment / summative assessment Clearly and quickly stated – get to the point without being brutal. Avoid beating around the bush or getting bogged down in self-justification. Ensure the student understands the feedback by asking them questions and summarising Sufficient and appropriate – ensure that your feedback is useful to the student, can they take it to their next placement? (adapted from SHU Human Resources (2011))

S.W.O.T A swot analysis is a management tool
Mentorship at SHU S.W.O.T What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website A swot analysis is a management tool designed to map strengths and weaknesses. Developed from research in the 1960's and 70's. It provides a means to create action plans and manage change. Complete a SWOT analysis of your work area.

Mentorship at SHU Influences on The Learning Environment The leadership style of the clinical manager Being part of the team The amount of support offered to the student The degree of challenge offered to the student The learning opportunities Resources for access to theory The opportunities provided for reflective discussion The culture within the area What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website

Toxic mentors Mentorship at SHU
Darling (1986) DUMPERS Not available or accessible Throw people into new roles Leave them to ‘sink or swim’ strategies BLOCKERS Avoid meeting others needs by: Refusing requests (the Refuser) Controlling through withholding information (the Withholder) Arresting development by over supervising (the Hoverer) DESTROYERS/ CRITICISERS Set out to destroy others by: Subtle attacks to undermine confidence (the Underminer) Open approaches of verbal attack and argument to deliberately destroy confidence (the Belittler) constant put downs and questioning of abilities (the Nagger). What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website

Further resources Mentorship at SHU -Placement website
What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website Other discussion points Student & Mentor evaluations

Maintaining your professional registration and further Study
Mentorship at SHU Maintaining your professional registration and further Study CPD Anywhere & Mentorship Level 6 What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website CPD Anywhere™

Further resources *******Keep an eye out for.....
Mentorship at SHU Further resources CPD development What is a mentor? Mentorship at SHU The ODP Calendar Programme Overview Times of stress How to alleviate stress Student Learning The Learning Environment Learning agreements Competencies End of year assessments The failing student Placement Website As part of your development, now that you have completed this resource, write a reflective account of the mentor process, relating what you have observed within this learning resource, but also relating it to practical experience on the job. This can be used as evidence towards your CPD portfolio. *******Keep an eye out for..... NEW LEVEL 6 ODP MODULES AND THE TOP UP DEGREE soon to be released by SHU******

Thank you...... ......for your continued support of our students
Normal Calendar and Rotation Calendar for those Hospitals rotating between sites

Operating Department Practice Sheffield Hallam University

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