1. DUPAGE FLIGHT STANDARDS DISTRICT OFFICE WEST CHICAGO, ILLINOIS
MAINTENANCE RECORDS
DUPAGE FLIGHT STANDARDS DISTRICT OFFICE
WEST CHICAGO, ILLINOIS

2. MAINTENANCE RECORDS FAR 1 DEFINITIONS FAR 43 MAINTENANCE
FAR 91 OPERATING RULES
FAR 145 REPAIR STATIONS

3. ADVISORY CIRCULARS AC 20-5( ) PLANE SENSE
AC 39-7( ) AIRWORTHINESS DIRECTIVES
AC 43-9 ( ) MAINTENANCE RECORDS
AC ( ) FAA FORM 337
AC GUIDE FOR REPAIR STATIONS

4. FAA ORDERS FAA ORDER 8300.10 AVIATION SAFETY INSPECTORS HANDBOOK
FAA ORDER ( ) PROCEDURES FOR COMPLETION OF FAA FORM

5. WHAT IS A RECORD ?
AN ACCOUNT OF INFORMATION OR FACTS SET DOWN IN WRITING AS A MEANS OF PRESERVING KNOWLEDGE

6. TYPES OF RECORDS INSPECTION MAINTENANCE PREVENTATIVE MAINTENANCE
REPAIR / ALTERATION
OVERHAUL
LIFE LIMIT
AIRWORTHINESS DIRECTIVES

7. TYPES OF EQUIPMENT AIRFRAME POWERPLANT PROPELLER COMPONENTS ACCESSORY
APPLIANCE
ROTOR
SUGGEST SEPARATE RECORDS FOR ENGINE AND PROPELLERS

8. RECORDKEEPING TOOLS LOGBOOKS WORK ORDERS TAGS, INVOICES
FORMS (337’S, ECT.)
COMPUTERS
MICRO-FICHE

9. RESPONSIBILITY OWNER (S) OPERATOR (S) MAINTENANCE PERSONNEL INDIVIDUAL
CORPORATION
PARTNERSHIP
PILOT, LESSEE, FBO
PILOT, REPAIRMAN
REPAIR STATION
SUPERVISED PERSON
A&P MECHANIC

10. RESPONSIBILITY
“NO PERSON MAY MAKE OR CAUSE TO BE MADE: ANY FRAUDULENT OR INTENTIONALLY FALSE ENTRY IN ANY RECORD OR REPORT THAT IS REQUIRED TO BE MADE, KEPT OR USED TO SHOW COMPLIANCE WITH THE REQUIREMENTS OF PART 43”

11. RESPONSIBILITY
“ NO PERSON MAY MAKE ANY REPRODUCTION OR ALTERATION , FOR FRAUDULENT PURPOSE, OF ANY RECORD OR REPORT REQUIRED UNDER PART 43”
ANY ACT RELATED IS BASIS FOR SUSPENDING OR REVOKING OF ANY CERTIFICATE HELD .

12. RESPONSIBILTITY
OWNER SHALL KEEP RECORDS FOR ONE YEAR AFTER THE WORK IS PERFORMED , REPEATED OR SUPERSEDED.
OWNER SHALL TRANSFER TO THE PURCHASER, AT THE TIME OF SALE ALL RECORDS REQUIRED TO BE KEPT.

13. RECORDS TO BE RETAINED MAINTENANCE PREVENTATIVE MAINTENANCE
ALTERATIONS / REPAIRS
INSPECTIONS (100 HR, ANNUAL, AAIP, MANUFACTURER, ECT.)
AIRWORTHINESS DIRECTIVE COMPLIANCE
LIFE LIMITED

14. RECORDS MUST INCLUDE
DISCRIPTION OF WORK PERFORMED OR REFERENCE TO DATA ACCEPTABLE .
DATE OF COMPLETION OF WORK PERFORMED
SIGNATURE AND CERTIFICATE # OF PERSON APPROVING THE AIRCRAFT FOR RETURN TO SERVICE

15. ACCEPTABLE DATA MAINTENANCE MANUALS SERVICE LETTERS SERVICE BULLETINS
AIRWORTHINESS DIRECTIVES
STC’S
TYPE DATA SHEETS
INSTALLATIONS INSTRUCTIONS. ETC.

16. RECORDS TO INCLUDE TOTAL TIME IN SERVICE
CURRENT STATUS OF LIFE-LIMITED PARTS
AIRFRAME
EACH ENGINE
EACH PROPELLER
EACH ROTOR
ALL THE ABOVE INCLUDING APPLIANCE

17. APPLIANCE
ANY INSTRUMENT , MECHANISM, EQUIPMENT, PART, APPARATUS, APPURTENANCE, OR ACCESSORY , INCLUDING COMUNICATION EQUIPMENT THAT IS INSTALLED IN OR ATTACHED TO THE AIRCRAFT AND IS NOT PART OF THE AIRFRAME, ENGINE, OR PROPELLER

18. RECORDS TO INCLUDE
TIME SINCE LAST OVERHAUL OF ALL ITEMS INSTALLED ON THE AIRCRAFT WHICH ARE REQUIRED TO BE OVERHAULED.
CURRENT INSPECTION STATUS OF THE AIRCRAFT
CURRENT STATUS OF APPLICABLE AIRWORTHINESS DIRECTIVES

19. AIRWORTHINESS DIRECTIVES
METHOD OF COMPLIANCE
THE AD NUMBER
REVISION DATE
IF RECURRING, TIME AND DATE WHEN NEXT ACTION IS REQUIRED

20. RECORDS TO INCLUDE
LIST OF DEFECTS FURNISHED TO THE OWNER OR OPERATOR AND SHALL BE RETAINED UNTIL THE DEFECTS ARE REPAIRED AND APPROVED FOR RETURN TO SERVICE.

21. RECORDS TO INCLUDE
IFR CERTIFICATION FOR ALTIMETER, STATIC SYSTEM, AND TRANSPONDER AND BE MAINTAINED FOR THE 24 MONTHS RELATING TO THE TEST AND INSPECTIONS SPECIFIED

22. REBUILT ENGINE RECORD
A SIGNED STATEMENT OF THE DATE THE ENGINE WAS REBUILT
EACH CHANGE MADE AS REQUIRED BY AIRWORTHINESS DIRECTIVES
EACH CHANGE MADE IN COMPLIANCE WITH MANUFACTURER SERVICE BULLETINS

23. REPAIR STATION RECORDS
WORK ORDERS
PARTS TAGS
FAA FORM (JAA FORM 1)
PRELIMINARY INSPECTION FORMS
HIDDEN DAMAGE FORMS
PROGRESSIVE INSPECTION FORMS
RETURN TO SERVICE DOCUMENT

24. WORK ORDERS CUSTOMER NAME CUSTOMER REPAIR REQUEST PARTS REPLACED
DISCRIPTION OF WORK PERFORMED
SIGNATURE OF PERSON AUTHORIZED TO APPROVE FOR RETURN TO SERVICE
CERTIFICATE NUMBER OF REPAIR STATION

25. COMPONENT PARTS TAGS RED (REJECT) GREEN (SERVICABLE)
WHITE (IDENTIFICATION)
YELLOW ( RETURN TO SERVICE)
ANY COLOR APPROPRIATE
FAA FORM (AIRWORTHINESS APPROVAL/RETURN TO SERVICE)

26. COMPONENT PARTS TAGS SERVICEABLE IDENTIFICATION OVERHAUL REPAIRED
INSPECTED
MODIFIED
REBUILD
TEST ONLY
REJECT
CALIBRATE

27. REPAIR STATION RECORDS
MUST BE MAINTAINED FOR A PERIOD OF 2 YEARS.
MUST INCLUDE:
DISCRIPTION OF WORK PERFORMED
SIGNATURE OF AUTHORIZED PERSON TO APPROVE FOR RETURN TO SERVICE
CERTIFICATE NUMBER OF CRS

28. AIRCRAFT REPAIR ENTRY DATE DISCRIPTION OF WORK
NAME OF PERSON PERFORMING THE WORK
NAME AND CERTIFICATE NUMBER OF PERSON APPROVING FOR RETURN TO SERVICE

29. REPAIR STATION ENTRY FOR REPAIRS
WORK ORDER NO#
DATE:
SIGNATURE OF AUTHORIZED PERSON
REPAIR STATION NAME
CERTIFICATE NUMBER
ADDRESS

30. REPAIR STATION MAJOR REPAIR ENTRY
“IN LIEU OF A FAA FORM 337”
USE A CUSTOMER WORK ORDER AND GIVE OWNER A SIGNED COPY
GIVE OWNER A MAINTENANCE RELEASE SIGNED BY AN AUTHORIZED REPRESENTATIVE OF THE REPAIR STATION

31. REPAIR STATION MAINTENANCE RELEASE
“ THE AIRCRAFT, AIRFRAME, AIRCRAFT ENGINE, PROPELLER, OR APPLIANCE IDENTIFIED ABOVE WAS REPAIRED AND INSPECTED IN ACCORDANCE WITH CURRENT REGULATIONS OF THE FEDERAL AVIATION AGENCY AND IS APPROVED FOR RETURN TO SERVICE

32. REPAIR STATION MAINTENANCE RELEASE
PERTINENT DETAILS OF THE REPAIR ARE ON FILE UNDER WORK ORDER NO.XXXX
DATE WORK PERFORMED
SIGNATURE OF AUTHORIZED PERSON
REPAIR STATION NAME
CERTIFICATE NO.

33. FAA FORM 8130-3 SYSTEM TRACKING REF. NO# (3) ORGANIZATION (4)
WORK ORDER/ INVOICE NO# (5)
ITEM (6)
DESCRIPTION (7)
PART NUMBER (8)
ELGIBILITY (9)
QUANTITY (10)

34. FAA FORM 8130-3 CON’T SERIAL/BATCH NUMBER (11) STATUS/ WORK (12)
REMARKS (13)
RETURN TO SERVICE (19)
AUTHORIZED SIGNATURE (20)
CERTIFICATE NUMBER (CRS) (21)
NAME / DATE (22/23)

35. FAA CERTIFICATION
CERTIFIES THAT THE WORK SPECIFIED IN BLOCK (13) ( OR ATTACHED ) ABOVE WAS CARRIED OUT IN ACCORDANCE WITH FAA AIRWORTHINESS REGULATIONS AND IN REPECT TO THE WORK PERFORMED THE PART(S) IS (ARE) APPROVED FOR RETURN TO SERVICE

36. FAA FORM 337 AIRCRAFT MAKE, MODEL, SERIAL NO#, AND N#.
OWNER(S) NAME AND ADDRESS
UNIT IDENTIFICATION
TYPE OF REPAIR
NAME AND ADDRESS OF PERSON PERFORMING THE WORK

37. FAA FORM 337 CONT. KIND OF AGENCY (MECHANIC, CRS,ECT) CERTIFICATE NO#
DATE
SIGNATURE OF AUTHORIZED PERSON (PERFORMED THE WORK)
DESCRIPTION OF WORK ACCOMPLISHED

38. FAA FORM 337 CONT. DATE CERTIFICATE NO#
OF THE PERSON APPROVING THE WORK FOR RETURN TO SERVICE
FAA INSPECTOR
FAA DESIGNEE
MANUFACTURER
REPAIR STATION
INSPECTION AUTHORIZATION
CANADIAN DOT INSPECTOR
OTHER

39. AIRCRAFT INSPECTION DATE OF THE INSPECTION
DESCRIPTION OF THE INSPECTION
AIRCRAFT TOTAL TIME
SIGNATURE
CERTIFICATE#
TYPE OF CERTIFICATE HELD
CERTIFYING STATEMENT

40. CERTIFYING STATEMENT FOR COMPLIANCE
“I CERTIFY THAT THIS AIRCRAFT HAS BEEN INSPECTED IN ACCORDANCE WITH(INSERT TYPE) INSPECTION AND WAS DETERMINED TO BE IN AN AIRWORTHY CONDITION.”

41. CERTIFYING STATEMENT FOR NON-COMPLIANCE
“I CERTIFY THAT THIS AIRCRAFT HAS BEEN INSPECTED IN ACCORDANCE WITH (INSERT TYPE) INSPECTION AND A LIST OF DISCREPANCIES AND UNAIRWORTHY ITEMS DATED (DATE) HAS BEEN PROVIDED FOR THE AIRCRAFT OWNER OR OPERATOR”

42. CERTIFYING STATEMENT PROGRESSIVE INSPECTION
“ I CERTIFY THAT IN ACCORDANCE WITH A PROGRESSIVE INSPECTION PROGRAM A ROUTINE INSPECTION OF ( IDENTIFY AIRCRAFT OR COMPONENT) AND A DETAILED INSPECTION OF ( IDENTIFY AIRCRAFT AND COMPONENT) WERE PERFORMED AND THE (AIRCRAFT OR COMPONENT) ARE APPROVED FOR RETURN TO SERVICE.”

43. CERTIFYING STATEMENT
AIRCRAFT INSPECTION CONDUCTED UNDER AN INSPECTION PROGRAM IN PART 91, 123,125, OR MUST IDENTIFY THE INSPECTION PROGRAM, THAT PART OF THE INSPECTION PROGRAM ACCOMPLISHED AND CONTAIN A STATEMENT THAT THE INSPECTION WAS PERFORMED IN ACCORDANCE WITH THE INSPECTION AND PROCEDURES OF THE PROGRAM.

44. COMPUTERIZED RECORDS
OWNER OR OPERATOR WHO USES SUCH A SYSTEM IS REQUIRED TO ENSURE THAT IT PROVIDES THE INFORMATION REQUIRED BY THE FEDERAL AVIATION REGULATIONS INCLUDING SIGNATURES.

45. PUBLIC AIRCRAFT RECORDS
BEWARE : AIRCRAFT THAT HAVE BEEN USED AS PUBLIC AIRCRAFT ARE NOT SUBJECT TO THE CERTIFICATION AND MAINTENANCE REQUIREMENTS OF THE FEDERAL AVIATION REGULATIONS

46. LOST OR DESTROYED RECORDS
RESTABLISH TOTAL TIME OF AIRFRAME
RETRIEVE RECORDS FROM AIRCRAFT REGISTRATION BRANCH OKLAHOMA CITY
CONTACT REPAIR FACILITIES OR INDIVIDUAL MAINTENANCE PERSONS FOR RECORDS

47. LOST OR DESTROYED RECORDS
VERIFICATION OF AIRWORTHINESS DIRECTIVE COMPLIANCE MANDATORY
VERIFICATION OF LIFE LIMIT PARTS
REINSPECTION OF THE AIRCRAFT MAY BE NECESSARY TO DETERMINE THE AIRCRAFT MEETS ALL THE REQUIREMENTS OF THE TYPE DATA SHEET

48. LOST OR DESTROYED RECORDS
TIME SINCE LAST OVERHAUL OF ITEMS REQUIRING OVERHAUL
CURRENT INSPECTION STATUS
CURRENT LIST OF MAJOR ALTERATIONS
TEST AND INSPECTION FOR ALTIMETER SYSTEMS, ALTITUDE REPORTING EQUIPMENT AND ATC TRANSPONDERS

49. LOST OR DESTROYED RECORDS
THE OWNER/OPERATOR MAY MAKE A NOTARIZED STATEMENT IN THE NEW RECORD DESCRIBING THE LOSS AND ESTABLISHING THE TIME IN SERVICE BASED ON THE RESEARCH AND THE BEST ESTIMATE OF TIME IN SERVICE.

50. REASONS FOR GOOD RECORDS
FEDERAL REGULATIONS REQUIRE IT
INSURANCE COMPANIES
LAWYERS
SATISFIED CUSTOMERS
IMPROVES THE RESALE
YOUR PERSONAL REPUTATION
INSURES SAFETY

51. THANK YOU FOR COMING ANY QUESTIONS?
THE END
THANK YOU FOR COMING
ANY QUESTIONS?