1. Outlook 2011 for Mac: Optimizing the Calendar

2. Overview The Outlook 2011 Calendar Interface (Look and Feel) Using Your Calendar Resource Calendars Additional Training Resources Support Q&A 2

3. 3 Look and Feel

4. 4 Standard Toolbar Ribbon My Calendar List Status Bar Calendar Pane

5. 5 Using Your Calendar

6. Sharing Your Calendar Allow Recipient to View Your Calendar Request Permission to View Recipient's Calendar 6

7. Calendar Permissions Setting Permissions – Read Access Only 7

8. Viewing Someone Else’s Calendar Open Calendar 8

9. Creating an Appointment The Difference Between an Appointment and a Meeting 9

10. Creating a Meeting Request 10

11. Recurring Appointments and Meetings 11

12. Private Appointments and Meetings 12 What you see:What others see:

13. Free/Busy & Reminders 13

14. Color Categories 14

15. Accepting an Invitation 15

16. Resource Calendars 16

17. What is a Resource Calendar? A Way to Schedule the Use of a Resource (e.g., projector, conference room) – Each Resource is Linked to Its Own Resource Exchange Account – Each Resource Exchange Account Has an Owner (called a “Delegate”) 17

18. How to Request a Resource Exchange Account E-mail help@colorado.edu with the Following Information:help@colorado.edu – Delegate/Owner’s name – The resource’s display name [CampusDepartmentCode] [ResourceType]: [ResourceName] [- RoomLocation] – Login Name This can be the same as display name http://oit.colorado.edu/services/e-mail- calendaring/exchange/help/accounts/resources 18

19. How to Configure a Resource Calendar Use Microsoft Outlook Web Access Access via Internet Explorer on Windows https://exchangeweb.colorado.edu/owa/ 19

20. 20

21. 21 Resource Calendar Options

22. How to Schedule a Resource Create a Meeting or Appointment Invite the Resource 22

23. Upcoming Learning Opportunities Using Delegation in Outlook 2010 for Windows Tech Talk When: May 23, 2012 from 9:00 AM – 10:30 AM Where: UMC 386 Using Delegation in Outlook 2011 for the Mac Tech Talk Where: When: May 23, 2012 from 1:00 PM – 2:30 PM Where: UMC 386 Register at: http://oit.colorado.edu/support-training/it- training/staff/events?ea=3http://oit.colorado.edu/support-training/it- training/staff/events?ea=3 23

24. OIT Resource Library: http://oit.colorado.edu/it- training/resource-summary http://oit.colorado.edu/it- training/resource-summary SkillSoft & Books 24/7– login through: www.MyCUInfo.Colorado.edu Microsoft Office Online Training: http://www.microsoft.com/mac/h ow-to http://www.microsoft.com/mac/h ow-to OIT Online Tutorials: http://www.oit.colorado.edu/emai l-calendaring/exchange/help/e- mail-calendar-programs http://www.oit.colorado.edu/emai l-calendaring/exchange/help/e- mail-calendar-programs 24 Additional Help Resources

25. Support Dedicated Desktop Support – Make your request for Desktop Support on-line https://desktopsupport.colorado.edu/servicerequest – Learn more http://oit.colorado.edu/services/consulting-professional- services/dedicated-desktop-support http://oit.colorado.edu/services/consulting-professional- services/dedicated-desktop-support Dispatched Desktop Support (Formerly BugBusters) http://oit.colorado.edu/services/personal-computing- devices/desktop-support-dispatched http://oit.colorado.edu/services/personal-computing- devices/desktop-support-dispatched Walk-in Computer Support (Formerly BugBusters ) http://desktopsupport.colorado.edu/walk-in/ http://oit.colorado.edu/services/personal-computing- devices/desktop-support-walk http://oit.colorado.edu/services/personal-computing- devices/desktop-support-walk 25

26. Support (continued) IT Service Center – Phone Support : Monday- Friday 8:00 am -7:00 pm Off Campus (303)735-4357 On Campus 5-4357 – Walk-in Support: Monday – Friday 8:00 am – 5:00 pm – Email: help@colorado.edu help@colorado.edu 26

27. Questions? 27