1. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Managing Furniture and Equipment Assets

2. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Your Organization’s FM Assets are Critical to Strategic Business Planning What % in Real Estate? What % in Buildings, Equipment and All Facility Assets? Why CAFM: Value of Assets F&E Assets are expensive

3. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Asset Management Areas Inventory Control for Furniture and Equipment Location tracking Move Co-ordination Maintenance Lease and Warranty Tracking Depreciation

4. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Furniture & Equipment Issues Furniture & Equipment Standards Managing Moves Furniture & Equipment Inventory - Alphanumeric databases - Graphical links to databases

5. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Furniture Standards List

6. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University

9. Insurance Information

10. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Lease Information

11. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Equipment Warrantees

12. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Depreciation

13. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Inventory by Standards Tracks the quantity of each type (standard) Records do NOT link to exact items

14. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Furniture Standards Inventory

15. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Tagged Furniture Inventory Each item had a unique key which always references an item, regardless of who uses it. - Key Value - Barcode

16. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Tagged Furniture Inventory A tagged furniture inventory is composed of precisely identified furniture assets, such that a key value or bar code refers to an exact item, which has an exact location in the building, is used by a specific employee, and can have specific insurance, lease, and warranty data.

17. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Working with Barcodes Barcodes Sets of black vertical lines that graphically represent specific alphanumeric values. Use Windows Bar Code Fonts.

18. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Barcode Units Palm units or Barcode readers

19. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Managing Assets from CAD Asset Symbols CAD drawings Workstation Asset

20. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University CAD symbols attached to database

21. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Tagged Furniture by Employee

22. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Managing Moves Moves for Assets and Employees Planning New Layouts Generating Move Orders Calculating Move Costs Selecting Items in CAD to Move

23. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Move Projects Organizes moves for various projects in an organization

24. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Employee Move Orders Moves for Assets for Selected Employees

25. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University

26. Room Move Orders Moves for Assets for Selected Rooms

27. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Calculate Move Costs Calculate move order costs in the following situations: When you want to estimate the costs of executing a particular move. Before issuing a move order, run this action to determine move expenses. If the move is too expensive, you may want to cancel the move order. After you have executed a move and want the reports of the Manage Move Orders activity to report on the actual cost of the move.

28. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Standard Move Costs

29. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Move Costs

30. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Equipment Standards Book

31. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Equipment Standards List

32. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University

37. Lab Equipment

38. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Equipment Standards Count

39. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University

42. Insurance Information

43. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Beds Assets

44. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University

47. PM Procedures on Beds

48. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Operations Management Computerized Maintenance Management Systems (CMMS) Work Order Management Preventive Maintenance Maintenance Reports

49. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Operations Management Work orders PM for facilities and related equipment PM Bio-medical Equipment Facilities operations

50. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Operations Management Better asset tracking and maintenance can be performed if equipment and preventive maintenance features are designed into or can be added to the space information. Provide accurate drawings and documentation for JCAHO’s Statement of Conditions assessment of your fire protection and life safety systems Comprehensive and easy reporting capabilities provide necessary support for any JCAHO inspection of your preventive maintenance procedures and history

51. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Operations Management Shorten response time for corrective work orders to increase uptime Minimize the risk of equipment failure by detailing required preventive maintenance steps and by documenting their completion Document the maintenance of systems and equipment to assist with warranties, insurance claims, or regulatory investigations

52. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University On-Demand Work Orders Create Work Requests

53. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Preventive Maintenance

54. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Equipment PM Schedules

55. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Housekeeping PM Schedules

56. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University

59. Telecommunications For maintaining an inventory of physical cabling and connectivity Shortens the planning process by maintaining a well-documented physical network and simplifies trouble-shooting tasks Extends the life cycles of telecommunications and data assets Coordinates network information among responsible departments to avoid scheduling conflicts during employee moves and additions

60. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Telecom Assets

61. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Telecom Reports Employee Data Reports

62. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Telecom Reports

63. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Telecom Help Desk

64. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Telecom Work Orders

65. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Other CAFM Areas Strategic Master Planning AutoCAD Overlay Emergency Preparedness Condition Assessment Environmental Sustainability Fleet Management

66. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Strategic Master Planning For making informed decisions on the strategic use of space in times of growth or contraction Assists in developing long-range facility and infrastructure plans Avoids tying up valuable capital by accurately forecasting costs based on historic information Maximizes operational efficiencies by mapping departmental affinities Transitions strategic program information to space planners seamless

67. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Emergency Preparedness Leverages existing information to implement disaster recovery plans, including accounting for lost assets and filing claims Maintains accurate information with updates made in the course of normal operations Provides information needed to make time-sensitive decisions, minimizing downtime Provides details for negotiating more favorable insurance coverage Create plans for managing potential disasters including the ability to respond effectively and quickly recover in the event of an actual crisis.

68. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Condition Assessment For effectively managing deferred maintenance liabilities and recommended corrective measures Identifies potential problems for correction, thereby preventing premature deterioration, possible damage to adjacent assets, or total failure of components Creates a seamless link between assessment and corrective measures by launching work orders from within the Condition Assessment application Provides a central repository of condition information to enable proactive identification of deficiencies and extension of asset life

69. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Environmental Sustainability For prioritizing efforts that lessen your organization's impact on the environment Identifies which assets should be repaired, renovated, or replaced to achieve environmental efficiency goals or support an existing LEED™ program Provides ability to assign budgetary values to improve overall facilities and infrastructure sustainability Helps establish proactive sustainability processes that can improve operational efficiencies, enhance stakeholder perception, and boost property values

70. Copyright 2005 – Kristen S. Kurland, Carnegie Mellon University Fleet Management For optimizing the utilization and performance of your mobile equipment Optimizes fleet utilization and avoids unnecessary capital investment Boosts fleet availability through improved preventive maintenance Lowers operating costs by enabling implementation of experience-based maintenance programs