1. Speed (Up)Dating 12 December 2014 Thomson House

2. Opening Remarks Student Affairs Collective: Who are we? The mission of the Student Affairs Collective is to provide a supportive, inclusive and empowering forum for all administrative and academic staff who support students, to broaden institutional knowledge, to share best practices, and to offer opportunities for personal and professional development. -- Staff Empowering Staff We have a website! www.mcgill.ca/savc How to contact us: studentaffairs.collective@mcgill.cawww.mcgill.ca/savcstudentaffairs.collective@mcgill.ca

3. How Speed (Up)Dating Works  Each snapshot is 3 minutes long  Each speaker will have a 1 minute warning  Beware! We will cut you off  Please save your questions until the end of all presentations

4. Academic Advising Day 1.Themes of interest to staff who support students 2.Guest speakers are experts in their fields 3.Opportunity for professional/personal development and to connect with colleagues across the university This year’s event focused on “Appreciation” and featured remarks from Dr. Suzanne Fortier, Principal and Vice-Chancellor.  Topics: Compassion Fatigue, Self-Care in Advising, Leadership and Student Advising  Over 150 registrants  40% of attendees completed a survey about the event and 100% of respondents said the event had been a good investment of their time  This overwhelming interest lead to the creation of the “Student Affairs Collective” and this Speed (Up)Dating event For PowerPoint slides and more info, visit our website!website

5. Outdoor Advising Day  Academic advisors from each faculty bring advising outdoors  Increase accessibility of advising for students  Coordinated by the Office of the Dean of Students  Held on an annual basis in early fall Office of the Dean of Students Margaret Colton – margaret.colton@mcgill.camargaret.colton@mcgill.ca Penny Kaill-Vinish – penny.kaill-vinish@mcgill.capenny.kaill-vinish@mcgill.ca

6. Early Alert System The Early Alert System is a simple email tool built into myCourses to allow professors to quickly and easily express concern about a student to the Dean of Students so that timely, appropriate and coordinated efforts can be made to assist the student and/or refer them to relevant services, as warranted. 1.Difficulty = performing poorly academically and/or chronically absent or disinterested and/or seemingly isolated and/or exhibiting behavioural or emotional issues. 2.Benefit = Early intervention can address issues before they escalate, which in turn, positively contributes to student success and inhibits unnecessary burdens on limited University resources. Info @ www.mcgill.ca/deanofstudents/helpingstudents/early-alert-system / Contact us @ Deanofstudents@mcgill.cawww.mcgill.ca/deanofstudents/helpingstudents/early-alert-systemDeanofstudents@mcgill.ca

7. Helping Students in Difficulty In case of a worrisome, threatening or dangerous situation involving McGill students, as individuals or as a group, on campus, or anywhere in the world, the Office of the Dean of Students (ODoS) is the main contact point. 1.Worrisome, threatening or dangerous behavior: What to do and whom to contact. 2.ODoS coordinates an experienced team that will investigate, support and intervene. 3.Your help in fostering student well-being is appreciated. Office of the Dean of Students For more information: http://www.mcgill.ca/deanofstudents/helpingstudents http://www.mcgill.ca/deanofstudents/helpingstudents

8. Student Resources Directory (SLL) Now… -Often listed by unit -Long list of links -Incomplete list of services/resources Coming Very Soon… (but still under construction) -Listed by recognizable service or resource -Accordion style by category -Added resources, services and categories www.mcgill.ca/students/directory

9. Staff-Student Mentoring Program 1.Graduate students now mentor undergraduate students Across all faculties 2.Partnered with the Widening Participation Committee Pairing undergraduate students who want to pursue a career in Medicine (including Nursing, Dentistry, etc.) with qualified mentors. The undergraduate students must be from one of the traditionally underrepresented groups to qualify (from Indigenous and Black communities or from rural areas or from low-income backgrounds) 3.We’re always looking for mentors like YOU! 4.Check out the other mentoring programs at McGill! undergrad.mentoring@mcgill.ca www.mcgill.ca/mentoring

10. Updates in Rez 1.New Model-Residence Life Managers 2.Anti-Oppression programming: UD Audit, MHAW, Race Project 3.Holiday Hosting Samantha Goldberg, Acting Senior Advisor, Residence Life www.mcgill.ca/students/housing/

11. Ask an Advisor 1.Ask an Advisor @ Service Point! January 5 – 20 from 10:00 a.m. – 1:00 p.m. 2.Coming Soon! Ask an Advisor joins myCourses Launch scheduled for late January (after Add/Drop) Chat function component will be included Students can enrol themselves in this “course” Margaret Colton – margaret.colton@mcgill.camargaret.colton@mcgill.ca Penny Kaill-Vinish – penny.kaill-vinish@mcgill.capenny.kaill-vinish@mcgill.ca Website: www.mcgill.ca/students/advisingwww.mcgill.ca/students/advising

12. Advising Checklist Resource for first year students (U0 and U1) Timeline of how and when to access academic advising from the perspective of an incoming student Will be updated annually If you have any changes or additions for next year, please contact Penny Kaill-Vinish. Penny Kaill-Vinish Website: www.mcgill.ca/students/advising/resources- students/advising-checklistwww.mcgill.ca/students/advising/resources- students/advising-checklist

13. Liaison Officer (Harm Reduction) 1.Presentations on Consent and Sexual Assault: Raising Awareness for staff 2.Launching this January: The Brining in the Bystander program for students 3.Look out for the Sexual Assault Awareness and Prevention website launching this winter Bianca TétraultBianca Tétrault, Liaison Officer (Harm Reduction) For more information visit the Consent McGill Facebook and the Office of the Dean of Student website.Consent McGill Facebookwebsite

14. myInvolvement 1.Connectivity Online space to connect students with learning opportunities outside the classroom Portal for recruitment, group management, and record keeping 2.Co-Curricular Record Official document recognizing student involvement in eligible, non-credit activities Serves as a companion to the academic transcript and resume 3.Community Increases sense of McGill community on-campus and beyond! Contact Lina Di Genova & Tim Wilfong at: myinvolvement@mcgill.ca www.mcgill.ca/involvement

15. Mission is to facilitate new and returning students’ integration into the McGill community, to support their University academic and personal success, to promote and encourage co-curricular involvement, and to connect them to and engage them in opportunities that develop their capacity to make positive change on campus and in their communities. … A new focus on STUDENT ENGAGEMENT and a SENSE OF BELONGING www.mcgill.ca/CLE

16. Collaborative program (staff/students) Goal is to create a comprehensive database of peer support programs and develop training and capacity-building resources Supporting: Students seeking peer support from other students Students in a peer support role Coordinators (staff or student) of peer support programs Students interested in a peer support role / seeking leadership opportunities www.mcgill.ca/peersupportprograms PEER SUPPORT PROGRAM

17. 1.Support for new undergraduate students throughout the summer. 2.Soft Launch June 2014 – What we have right now. 3.Future big picture & collaborations. Leslie Copeland, First-Year Coordinator, CL&E Want access to McGill 101? Email: leslie.copeland@mcgill.caleslie.copeland@mcgill.ca

18. AskMcGill A new “smart” FAQ system for current and prospective students, as well as staff and community members, to make it easier to navigate the maze of information on the website and to address the most commonly-asked questions. Current areas covered: admissions information, Student Services (eg. Student Health, CL&E, SSAO, etc.), student accounts, student records, general advising information, important University contacts, student rights and responsibilities, SCS, Athletics and more. Collaborative project between some SLL units and SCS. Use of the system is being continually monitored, new content is being created and existing content is being improved on an on-going basis. Try it out! AskMcGillAskMcGill To give feedback: www.mcgill.ca/studentlifeandlearning/whats-new/feedbackwww.mcgill.ca/studentlifeandlearning/whats-new/feedback Contacts for questions: Marcella Casella (Service Point)Marcella Casella Penny Kaill-Vinish (ODoS)Penny Kaill-Vinish

19. Academic Advising Hub Group for academic advisors, faculty, frontline and student services staff to share announcements, information and events of interest. We currently have over 260 members! Great way to keep informed, to connect with others who are doing advising and student support work and to share relevant information and events. We currently have a space in CenterStage where documents and announcements sent to the list are stored, and there is also a discussion feature that can be used.CenterStage Coming soon… The Hub will be moving to myCourses! To join or if you have questions, contact: Penny Kaill-VinishPenny Kaill-Vinish Margaret Colton

20. Official McGill App 1.Collaborative SLL initiative 2.Based on student input and institutional goals 3.Cross-systems integration and transactional functions forthcoming www.mcgill.ca/studentlifeandlearning/whats-new

21. Scholarships and Student Aid Who we are, what we offer and where you can get more information. 1.SSAO manages McGill Financial need programs We offer loans and bursaries to supplement student’s funding (ie: government aid, self help, family contributions, emergency loans, work study, fee deferral and mobility) 2.Frugal Scholar Money Management Program We help educate students to manage their money, maintain their budget, debt management and repayment of government loans. Workshops are offered throughout the year. 3.Government Aid We cover 13 jurisdictions offering government aid, we assist with government funding related matters. One on one counseling is available to determine the holistic financial need and customized advising and eligibility criteria for students on government aid. Name of Contact Person: Cara Piperni, Director SSAO Where to go for more information: www/mcgill.ca/studentaid/ or student.aid@mcgill.ca or 514-398-6013www/mcgill.ca/studentaid/ student.aid@mcgill.ca

22. Key initiatives to note at Service Point 1.P@geMe – for current students to add themselves to our in-person queueP@geMe 2.“Staff Hotline” – to be used by staff if seeking to reach a manager Email Romesh for hotline telephone number 3.AskMcGill - instant response service for quick answers to FAQsAskMcGill 4.Applicant FaceBook page – online chats for UG prospects and applicantsFaceBook page 5.Degree verification service – for 3 rd parties seeking to confirm credential and graduation dateDegree verification Romesh Vadivel (Director) – Romesh.Vadivel@mcgill.ca; local 2737Romesh.Vadivel@mcgill.ca Mark Campbell (Operations Manager) – mark.Campbell@mcgill.ca; local 7936 www.mcgill.ca/students/servicepointmark.Campbell@mcgill.ca www.mcgill.ca/students/servicepoint

23. Mental Health First Aid 1.2-day training to increase mental health literacy and reduce stigma 2.Increases awareness on how to: recognize mental health issues, intervene to prevent issues from escalating, contain crisis. 3.Topics discussed: Anxiety, Depression, Psychosis, Substance Misuse Name of Contact: workshops.counselling@mcgill.caworkshops.counselling@mcgill.ca Website: www.mcgill.ca/counselling/services/mental-health-first-aid- trainingwww.mcgill.ca/counselling/services/mental-health-first-aid- training

24. The Mental Health Portal (formerly the Wellness Portal) 1.Online screening tool 2.Reach at-risk students who wouldn’t seek out help on their own 3.Additional resources for students, staff and faculty about warning signs and how to refer Emily Yung, Mental Health Education Coordinator Emily.yung@mcgill.ca www.mcgill.ca/mentalhealth

25. New Health & Well-being Initiatives 1.Online Shag Shop – A Sexual Health Resource 2.Answer questions and provide accessible, inexpensive products 3.Kiosks across Campus with accessible health items Amanda Unruh, Health Promotion Coordinator Amanda.Unruh@mcgill.ca www.mcgill.ca/healthymcgill

26. Thanks for coming! Happy holidays from the Student Affairs Collective!