1. Bank Reconciliation Statement
K.V Mohan Rao
Nodal JKC
SR&BGNR GDC,Khammam

2. Drawing up a bank reconciliation statement
To reconcile the Bank statement with the Corrected Cash Books
To reconcile the Bank statement with Unadjusted Cash Book

3. To reconcile the bank statement with corrected cash book
Three steps:
1. Check the bank statement and the cash book
to identify the items which have been
omitted.
2. Update the cash book with any omissions and errors made by the firm itself.
e.g. Credit transfers (debit cash book)
Bank interest (debit cash book)
Standing orders / direct debits (credit cash book)
Bank charges (credit cash book)
Dishonoured cheques (credit cash book)
3. Prepare the bank reconciliation statement

4. Bank Reconciliation Statement as at XXXX
$ $
Corrected balance in hand as per Cash Book x
Add Unpresented cheques x
Wrong credits by the bank x x x
Less Bank deposits not yet entered on Bank Statement x
Wrong debits by the bank x x

5. Example 1

6. Cash book(Bank column)
Question:
Cash book(Bank column) $
Dec Bal b/f
3 W Lee
T Cheung
S Sin $
Dec K Wong
C Kwok
M Tang
Bal c/f
Uncredited
items
Unpresented cheque
Bank Statement
Dr Cr Balance
$ $
Dec Balance
3 Cheque deposit
8 Cheque
10 Cheque deposit
11 Dishonoured cheque
11 Service charges
12 Autopay-rent
20 Cheque
31 Bank interest
31 Credit transfer-commission received
31 Balance
Bank charges
Direct debit

7. Cash Book (Bank Column)
Answer:
Cash Book (Bank Column) $
Dec 31 T. Cheung –
Dishonoured cheque 2,000
Dec 31 Balance b/f ,800
31 Commission Rec
31 Bank Interest
31 Bank charges
31 Rent
31 Balance c/f
5,150
5,150
Identify the items which have been omitted in the cash book

8. Bank Reconciliation Statement as at 31 Dec 1996$
Corrected balance in hand as per Cash Book
2870
Add
Unpresented cheques
2970
Less
Bank deposits not yet entered on Bank Statement
Balance in hand as per Bank Statement
1570
Only adjusted caused by timing difference

9. To reconcile the bank statement with the Unadjusted cash book
Two steps :
1. Check the bank statement and the cash book to identify the items which have been omitted.
2. Prepare the bank reconciliation statement.

10. Bank Reconciliation Statement as at XXXX
Begin with the unadjusted cash book balance and end with the bank statement balance
Bank Reconciliation Statement as at XXXX
$ $
Corrected balance in hand as per Cash Book x
Add Credit transfers x
Bank interest x
Unpresented cheques x
Wrong credits by the bank x x x
Less Standing orders / direct debits x
Bank charges x
Dishonoured cheques x
Bank deposits not yet entered on Bank Statement x
Wrong debits by the bank x x
Balance in hand as per Bank Statement x
Amount received on bank statement
But not on bank statement
Timing difference
Bank error

11. Example 2
The facts are the same as Example 1, but the cash book was not updated.

12. Bank Reconciliation Statement as at 31 Dec 1996
Answer:
Bank Reconciliation Statement as at 31 Dec 1996
$ $
Corrected balance in hand as per Cash Book ,800
Add Credit transfers
Bank interest
Unpresented cheques __450
5,250
Less Bank charges
Dishonoured cheques ,000
Bank deposits not yet entered on Bank Statement ,400
Direct debit ,680
1,570

13. With the amount of the post-dated cheque
Other Issues
Post-dated cheque
It is a cheque which has not yet matured within the current accounting period.
Accounting treatment
The cheque should be held by the cashier and no entry should be made until the cheque becomes mature.
If a post-dated cheque has been entered in the cash book, make correcting entries.
Dr Debtors
Cr Bank
With the amount of the post-dated cheque

14. With the amount of the state cheque
Stale cheque
It is a cheque which has been drawn for more than 6 months but has not yet gone through the bank of the drawee.
Accounting treatment:
Dr Bank
Cr Creditor
With the amount of the state cheque

15. Errors made by the bank
Errors corrected within the current accounting period
Errors not corrected within the current accounting period

16. Errors corrected within the current accounting period
-As the error has been corrected by the bank within
current accounting period, no adjustment is needed.

17. Example 3 : No adjustment should be made Bank Statement
Dr Cr Balance
$ $
Dec 1 Balance
1 Cheque O/D
2 Credit , ,720
8 Cheque ,
20 Cheque O/D
20 Adjsutment
No adjustment
should be made

18. Errors not corrected within the current accounting period
Example 4 :
An amount of $1,000 which should be credited into the owner’s personal account was wrongly credited by the bank to the company’s bank account. The balance of the cash book is $4,000 and the balance of the bank statement was $5,000 at 31 Dec 1996

19. Bank Reconciliation Statement as at 31 Dec 1996
Answer:
Bank Reconciliation Statement as at 31 Dec 1996 $
Balance in hand as per Cash Book ,000
Add wrong credit by the bank ,000
5,000
As it is an error made by the bank, no adjustment is needed in the
company’s cash book

20. Different opening balances of the cash book and the bank statement
The following steps should be taken:
Reconcile the opening cash book balance with the opening bank statement balance.
The adjusting items for the opening balances should not appear in the bank reconciliation statement of the current period.
Prepare the bank reconciliation statement.

21. Example 5

22. Cash book(Bank column)
Question :
Cash book(Bank column) $
Dec Bal b/f
2 C Lee
8 P Wong
T Kong $
Dec Bank charges( Nov) 500
K Tong
C Au
China Ltd
Bal c/f
Uncredited
item
Unpresented cheque
Bank Statement
Dr Cr Balance
$ $
Dec Balance
2 Credit
Credit
8 Credit
22 Standing order-rent
24 Service charges
31 Balance
Adjusting items for
opening balance

23. Bank Reconciliation Statement as at 1 Dec 1996
Answer
Step 1
Bank Reconciliation Statement as at 1 Dec 1996
$ $
Balance in hand as per Cash Book
Add
Less
10,600
Unpresented cheque
13,000
uncredited item ,000
Bank charges
1,500
Balance in hand as per Bank Statement
11,500
The adjusting items for the opening balance should not appear in
the bank reconciliation statement as at 31 Dec 1996

24. Cash Book (Bank Column)
Step 2
Cash Book (Bank Column) $
Dec 31 Balance b/f ,238
Dec 31 Rent ,000
31 Service charges
31 Balance c/d
11,238
11,238

25. Bank Reconciliation Statement as at 31 Dec 1996
Step 3
Bank Reconciliation Statement as at 31 Dec 1996 $
Corrected balance as per Cash Book
Add
Less
Balance in hand as per Bank Statement
7,038
Unpresented cheques ($1,400+$2,100) ,500
10,538
Uncredited item ,300
9,238

26. Bank overdrafts
When there is a bank overdraft, the presentation of the bank reconciliation statement can be:
the same as those needed for a debit balance, but begins with a negative figure, or
the opposite of those needed for a debit balance.

27. Example 6

28. Cash book(Bank column)
Question :
Cash book(Bank column) $
Dec Bal b/f
6 Cash
13 C Lee
R Wong
Bal c/d $
Dec A Tong
T Chan
Textile Ltd
1997
Jan Bal b/d
Uncredited
item
Unpresented cheque
Bank Statement
Dr Cr Balance
$ $
Dec Balance
6 Cash
8 A Tong
13 C Lee
16 T Chan O/D
29 United Trust-standing order O/D Bank charges O/D
31 Balance O/D

29. Cash Book (Bank Column)
Answer:
Cash Book (Bank Column) $
Dec 31 Balance b/f
Dec 31 Balance c/f
31 United trust
31 Bank charges
460
460

30. Bank Reconciliation Statement as at 31 Dec 1996$
Corrected balance as per Cash Book (Overdraft)
Add
Less
Balance as per Bank Statement (overdraft)
(460)
Unpresented cheques 30
Uncredited item
(360)