2 This is Google Drive. It stores all the documents you have made here. If you click on these boxes it will take you to all the other Google apps that they have.
3 When you first get Google Drive, these icons will appear on your desktop. Use these to create new Google Docs.Google Sheets = ExcelGoogle Docs = WordGoogle Slides = Power pointThere is no save button with any of the Google Docs, Sheets or Slides as it saves automatically.
4 When you go into Google Sheets, it will show all the Sheets you have created to date. To create a new Sheet click on the ‘+’ button.
5 It will create a new spreadsheet. It works a lot like Excel. Changing font, size, highlighting etc… is all here.
6 When you go into Google Slides, it will show all the Slides you have created to date. To create a new Slide click on the ‘+’ button.
7 Slides works like Power point, you need to choose a theme first then make your presentation as normal.
8 When you go into Google Docs, it will show all the Docs you have created to date. To create a new Sheet click on the ‘+’ button.
9 It will create a new document. It works a lot like Word. Changing font, size, highlighting etc… is all here.
10 To share a document click ‘Share’ This will allow you to work on the document with other people at the same time.
11 When you click ‘Share’ it automatically makes you rename your document.
12 Once you have renamed your document, it will come up with the ‘Share’ box. Type in the address of the person you want to share with hereMake sure it says ‘Can edit’ otherwise the other person can only read the documentClick ‘Send’. They will get an with a link to the document.
13 To share with someone but not give them editing rights, click on ‘Get shareable link’. It tells you who the document is shared with here.
14 Copy this link and paste it into an email Copy this link and paste it into an . That way the person you are ing can view the document but cannot change it in anyway. (As long as you keep the ‘can view’ function only)
15 To make a survey, create a new Sheet. Click on ‘Insert’ then ‘Form’
16 Rename your survey then you start to add questions etc… If you mouse over the ‘Untitled question’ it should shade in grey, then click on the first symbol on the left, that will allow you to edit the question.Click ‘Add item’ to add more questions/different types of questions
17 Click on the arrow next to ‘Add item’ and choose the type of question you want to add. How to add videos is explained later
18 When you have added in the next question you need to add in a ‘Question Title’ Can change the type of question by clicking the box next to ‘Question Type’If it is a ‘text’ question there will be no answer optionsWhen you have finished the question click ‘Done’
19 For multiple choice and checkboxes, click on the faded out box to add in an answer. Click ‘Done’ when you are finished
20 To insert a video into the survey click the arrow next to ‘Add item’ Click on ‘video’
21 It will pop up with this box It will pop up with this box. You can either search for a specific video or paste the URL into the box (next slide)To search for the video type in this box, then click the magnifying glass. It will search all of Youtube so remember to be very specific with the type of video you want. It is probably easier to paste in the URL or the video you want (next slide)
22 Click on ‘URL’.Paste in the web address here, if you have the right URL then the video will pop up here. If it is the wrong URL then there will be no preview video so go back and check the web address.When you have got the right video click ‘Select’
23 After you have pressed ‘Select’ your video will appear in the survey. You can change the video by clicking on ‘Change video’Give the video a title, then scroll down and add in the question (and answer) just like in the previous slides.
24 Click on ‘Change theme’ to make the survey pretty. A tab will appear on the right hand side with all the themes, remember to scroll down for more choice.When you have finished choosing your theme, you need to make sure you click back on ‘Edit Questions’ to be able to send the survey.
25 When you have finished with all the questions click on ‘Send form’ Do not click on ‘Publish and show a public link to form results’
26 ‘Short URL’ makes the web address shorter (see next slide) When you have clicked ‘Send form’ this box will pop up. You can either share the link to the survey with Google+, Facebook or Twitter or put in the address of the people you want to complete the survey.The best way to share is via (especially if sharing with students)Click ‘Done’ when you have finished
27 Short URL makes the web address much shorter and easier to share It also allows you to embed the form easily.
28 To send the survey via , type in the address of the person you want to send it to (you can send to multiple people at a time)If you want to send a specific message with the survey click here.Then click ‘Send’
29 When everyone has done the survey, go back into it (either through Google Drive, or the Google Sheets icon on your desktop)Click on ‘Responses’Then ‘Accepting Responses’ this will stop people from doing the survey after the end date.
30 Now you are no longer accepting responses to the survey, under ‘Responses’ it will say ‘Not accepting responses’Under ‘Responses’, click on ‘Summary of responses’ and it will open a Google Sheet with all the survey questions, responses and the time the survey was completed for each person who did the survey. Google surveys are anonymous so you won’t know who did the survey, just when it was done.
31 This is what the summary of responses will look like. To get the tables and a more concise view of the results click on ‘Form’Then ‘Show summary of responses’
32 This is what the summary of responses will look like. Clicking on ‘Publish analytics’ will let everyone who responded to the survey see the results. (I wouldn’t recommend doing this).
34 Sign in to Youtube using the Languages login. Ask Michelle for the log on and password if you don’t know it.
35 Once you have signed in there will be a blue square box. Click on it, then click on ‘Creator Studio’ to see the list of videos you have uploaded and to edit uploaded videos.
36 Here are all the videos you have uploaded Here are all the videos you have uploaded. Click ‘View all’ to see all the videos, otherwise it just shows the most recent.To edit a video, click ‘Edit’.
37 You will see this screen when you click ‘Edit’. Enhancements changes brightness, contrast etc…Audio adds music into the videoAnnotations adds annotationsSubtitles and CC adds subtitles (see slide 39)(I wouldn’t recommend changing anything about the video except maybe the subtitles)‘Advanced settings’ allows you to alter various things about the video (see next slide)
38 I would recommend unchecking ‘Allow comments’ and ‘Users can view ratings for this video’ but other than that don’t change any of the other settings.
39 Click on ‘Subtitles and CC’ Click ‘Add subtitles and CC’It will come up with either ‘English’ or ‘English (United Kingdom)’ but you can search for another language
40 It will then pop up with the different options you can use to add subtitles. ‘Upload a file’ uploads a prewritten transcript of the audio‘Transcribe and set timings’ = you type or paste the transcript in and then the timing of the subtitles is automatically set‘Create new subtitles of CC’ is you have type in the transcript as you watch the video.
41 To upload a new video, click ‘Upload’ and it will take you to this screen. To upload your video, open up D:Drive and click and drag the video you want to upload to this box.
42 When uploading the video, you will see this screen. When the video has finished uploading and processing click ‘Done’ (the ‘Publish’ button will be replaced with ‘Done’).Make sure you change ‘Public’ to ‘Unlisted’. If you choose ‘Private’ you can’t share/embed the video so it needs to be ‘Unlisted’
43 Scroll down and uncheck ‘All comments’ and ‘Users can view ratings for this video’. Don’t change anything else.
44 This website is the link to your video This website is the link to your video. But until the video is published the link won’t work.