1. PTA General Meeting #3 February 6, 2015 Agenda  Goals  Budget  Fundraising  Elections for 2015-2016  Upcoming Events  Administration Update www.swansfieldpta.org

2. Welcome ✤ Mission – Integrate efforts of parents, teachers, staff and students to create one community. ✤ Goals ✤ Increase PTA membership and family involvement ✤ Foster an inclusive environment that fully utilizes all volunteers, including male role models, and broader community members ✤ Enhance community outreach ✤ Maintain communication between the PTA and administration, staff and parents ✤ Encourage staff support of PTA activities ✤ Officers 2014-2015 ✤ President: Iraina Nelson-Brooks ✤ 1st Vice President: Ali Tatum-Davis ✤ 2nd Vice President: Annette Varoli ✤ Treasurer: Dionne Lynch ✤ Corresponding Secretary: Careese Warren ✤ Recording Secretary: Kristel Ruch

3. Budget Updates

4. Thank you to everyone that came out to Uno’s Pizzeria fundraiser we raised $100. Our next fundraiser is going to be held at the Spring Dance March 6 where we will have a Silent Auction. If you are a business owner or have something you wish to donate to the auction please contact Claire Mize or Careese Warren. If you would like to make a direct donation to the PTA there's still time! Please go to the fundraising page on our website, SwansfieldPTA.org, and donate via PayPal, or send your donation to school in a sealed envelope labeled "PTA Fundraising." Fundraising Updates Make a Difference” donate directly to you PTA! PTA GOAL - $10,000

5. Volunteer Opportunities STRIDERS – Now Fitness Fridays!!! – will start back in Spring ✤ Striders is a recess time activity where the students walk or run the 1/4 mile loop at the school to earn token prizes. ✤ We need at least 1 or 2 volunteers for 30 minute blocks between 11 and 2 on Fridays to encourage the students, manage the tracking cards, and hand out prizes. ✤ The Ben Carson Reading Room – the only one in Howard County! ✤ Ben Carson Reading room is a place where small groups of students can go during the day and read or be read to by a parent volunteer. ✤ We would love to have parents, grandparents, or guardians spend 30 minutes per week or every other week to either read to (Pre-K - 1st grades) or monitor 3-8 students as they read quietly to themselves (grades 1-5).

6. Contact Committee Chairs to Learn More Visit: www.swansfieldpta.org

7. www.swansfieldpta.org Contact Committee Chairs to Learn More Visit: www.swansfieldpta.org

8. Upcoming Events ✤ March 6, 2015 at 7:00pm – Parent/Child Dance and Silent Auction ✤ April 9, 2015 at 7:00pm– General PTA Meeting #4 ✤ April 30, 2015 – International Night –Interested volunteers can contact Ali Tatum-Davis (alisontatum@yahoo.com) or Munazza Ali atalisontatum@yahoo.com (ali.amtzs@gmail.com)ali.amtzs@gmail.com ✤ May 19, 2015 at 7:00pm– PTA Elections Meeting and Volunteer Recognition AFTER SCHOOL PROGRAMS ✤ Klotz Karate- Afterschool classes will resume for a Spring Session sometime in February 20,2015. Space is limited so please sign up early the flyer went home in the Monday folder. ✤ Creative Kids will start their afterschool Drama classes for grades 2-5 on Mondays April 13 – May 18, 2015 6 weeks 3:20 – 4:05 PM Grades 2nd-5th the cost is $82.50, space is limited to the first 15 students.

9. Elections 2015-2016 – Open Positions Become a PTA Board member! We are in early stages of recruiting for a new President, First Vice-President, Second Vice-President and Recording Secretary. Each term lasts two years and requires very little spare time. If you are interested in joining or would like to nominate someone please contact Iraina Nelson-Brooks at ptapresident@swansfieldpta.org ptapresident@swansfieldpta.org ✤ President ✤ Time Commitment: 4-6 hours per week ✤ Busiest Times of Year: Busiest at the beginning of the year but flattens out quite soon Additional special projects as desired ✤ Manage overall objectives and strategies of PTA ✤ Act as liaison between parents and principal / staff ✤ Create agenda and facilitate monthly PTA meetings ✤ Create agenda and facilitate about 3-4 PTA board meetings ✤ Write a bi monthly PTA Newsletter for the school. ✤ Create school calendar and budget with Principal and PTA Board Members ✤ Speak at Back to School Night and other events ✤ Other duties as necessary

10. Elections 2015-2016 – Open Positions ✤. ✤ 1 st Vice President & 2 nd Vice President ✤ Time Commitment: varies ✤ Busiest Times of Year: Early in school year and in late Spring ✤ Assists current PTA President when needed ✤ Act as liaison between parents and principal / staff ✤ Create agenda and facilitate monthly PTA meetings in absence of the President ✤ Create agenda and facilitate about 3-4 PTA board meetings in absence of the President ✤ Other duties as necessary. ✤ Secretary ✤ Time Commitment: 20 - 30 hours per year ✤ Busiest Times of Year: Following each PTA meeting ✤ Take minutes at PTA meetings. Forward to president for review, and then submit minutes for ✤ inclusion on website and on bulletin boards. ✤ Make copies of the minutes for the next PTA meeting so they can be approved by the ✤ membership. ✤ Handle all postal mail/correspondence for PTA; including Thank-you cards.4

11. Administration Report ✤ School Improvement Team and Focus for this Year: ✤ Sharing our SIP Snapshot ✤ Student Engagement Focus: Risk Taking and Recognition ✤ Explanation of Rigor and Performance Goals

12. Administration Report ✤ Coffee w/ Admin 2.26.15: ✤ Explore Our New Assessments ✤ Experiencing PARCC & MAP ✤ Parent Guide: Expanding Access ✤ (Accessibility Features for ALL Students)

13. Administration Report ✤ HCPSS Budget ✤ Information and Impact at Elementary Level ✤ What position(s) will be affected? ✤ How will we respond without losing any support for students?

14. Administration Report ✤ Swansfield Renovation and Addition: Highlights / Q &A ✤ Board of Ed Presentation of our Site Plan 2.26.15 (Before our Coffee w/Admin)