Presentation on theme: "CV, RESUME OR SOMETHING IN BETWEEN? A Workshop for the Brandeis Women In Science Initiative Sue Levine, M.Ed. Assistant Director GSAS Career Services Brandeis."— Presentation transcript:
CV, RESUME OR SOMETHING IN BETWEEN? A Workshop for the Brandeis Women In Science Initiative Sue Levine, M.Ed. Assistant Director GSAS Career Services Brandeis University 2015 Special thanks to Laura Malisheski, PhD from the Office of Career Services Harvard University for allowing me to use her workshop content
AGENDA FOR TODAY CV? Resume? Hybrid? Format Style Common Mistakes Academic vs. Industry CV/Resumes Resumes
CV? RESUME? HYBRID? Think about Your audience The position Your strengths, relevant skills & experience How much detail Focus on PhD/Post-Doc-specific accomplishments?
RESUMES Usually 1-2 pages Summary at top can help target your resume Publications as addendum (if at all) Emphasize skills/experiences most relevant to the reader and position Do not include work/lab address – use personal address Do not include references
FORMAT There is no single correct format Highlight you strengths, accomplishments, and experience Strongest qualities should stand out when skimmed 30 second test Enough supporting detail to stand up to scrutiny Organize with CATEGORIES Arrange categories in order of importance Reverse chronological order within categories
STYLE Place most important information: First page Left side of page Beginning of sections In columns Use highlighting judiciously Use action verbs to describe experience Consult job posting, and include relevant KEYWORDS Avoid pronouns, articles, jargon Use sentence fragments PROOF, PROOF, PROOF Ask a friend to PROOF
COMMON MISTAKES Don’t use another CV or resume as a TEMPLATE Avoid “TOO MANY WORDS” Don’t include PERSONAL information, e.g. Be careful attributing pre-published papers ("in preparation", "under review", "in revision" and "accepted) Don’t get too creative with paper, style, format Marital Status Gender Date of Birth Photograph Citizenship Native country/language
Academic CVsIndustry CVs/Resumes Designed for the human eye Highlight research or teaching Grants & awards more important Describe research with more BASIC approach Designed for the human eye & keyword searches Always highlight research, not teaching for most Skills & techniques more important Describe research with more APPLIED approach
Academic CVsIndustry CVs/Resumes Exhaustive list of publications and presentations Include references & contact info Initial screening by PI or search committee Hard copy or email attachment Selected publications & presentations (if too many) Send reference information if requested Initial screening usually by HR or pulled from database E-mail attachment or on-line application: No hard copy to HR
Which Publications/Posters/Talks Does One Include And How? CV Always include all peer-reviewed publications, review article and talks. In addition include external presentations at conferences. However there are really no particular limits since CV is a presentation of your full academic life. - Invited talks vs. contributed talks: If you have enough invited talks, you can split them out (helps the reader understand) Resume Use the heading “Selected publications” and pick those most applicable to the job For some jobs - no reason to list these, but can be used to demonstrate “good oral and written communication skills” Space is a premium, so list invited talks if you have them (vs. department seminar) but both showcase public speaking Could also create a seaparate document and attach as “Supplemental Documents”
What do I put in the skills section of my Resume/CV and where to put it? It depends… Academic CV – not necessarily; Industry Resume – most likely include Put in skills that apply to the job for which you are applying. Include specialized skills also Prioritize what is most relevant to job you are applying for. Where to put it? - That’s up to you and depends on the organization of your resume – think of the reader (hiring manager/employer)
Should my resume/CV look stylish? Should look crisp and professional and easy for your reader to navigate Neat and well-organized always come first Style isn’t important – ease of finding the information is what’s important Academic CVs want to establish substance over style (no bells & whistles, but don’t go total opposite either (i.e. format in typewriter font ) Resumes: - Use parallel formatting (Italics, bold), but where it makes sense and judiciously. - Try to avoid underlining. If you’re using Word –learn how to use right-justified tabs (http://bit.ly/rjustify)http://bit.ly/rjustify - Use a max of two font styles (can sometimes be helpful for different font for headings)
How should I list my name? First Name and Last Name (middle initial is optional) Full name at top of document with contact information. Each subsequent page should have last name in header with page number For publications, either is fine, but a safe bet is to follow standard citation format for the field (how are names formatted in the front- ranked journal in the field) Question can be interpreted as one of personal branding. If you have always introduced/promoted yourself in a certain way – be consistent on your CV/resume. Promoting your research and skills in the technical age requires a consistent “brand”
Tex vs. Not (will I be taken less seriously if I don’t tex my work?) With manuscripts and other work – possibly yes (less seriously) CV or resume – no. Unles the job description specifically asks for.tex format a PDF is the best format (don’t send a word file unless asked for.
RESOURCES SSample Resumes/CVs/Hybrids NNIH Office of Intramural Training and Education (OITE) GGuide to Resumes & CVs HHow to Write a Cover Letter UUmass Medical School Center for Biomedical Career Development JJob Hunting in Industry presentation at UMMS by Bill Lindstaedt, Director of the OCPD at UCSF. Topics include uncovering job opportunities & preparing a resume. UUSCF Office of Career and Professional Development hhttp://www.career.ucsf.edu/grad-students-postdocs SSample Industry Resumes JJob Hunting in Industry presentation BBiospace Career Resource Center NNaturejobs Career Toolkit BBrandeis GSAS Career Services
Questions? Connect with GSAS Career Services www.brandeis.edu/gsas/career firstname.lastname@example.org
TAILORED COVER LETTER Main point of reference = job description Your cover letter should highlight how you fit these very specific requirements. Job RequirementsYour Skills & Experience Qualification 1Your skills/experience Qualification 2Your skills/experience Etc
ALIGN WITH THE JOB DESCRIPTION Language: Modify the cover letter to match the language used in the job listing. Recruiters are not necessarily experts in the fields they recruit for, so they often look for specific keywords and phrases Qualifications: Emphasize the qualifications you have that are required for the position to which you’re applying. Ordering: Often, employers put the most important requirements at the beginning of the job description. Speak about your skills so that the most important requirements are highlighted first on yourcover letter.
BLOCK COVER LETTER FORMAT Your Full Name Your Street Address City, State Zip Code Telephone Number Email Address Month, Day, Year Mr. /Ms. /Dr. FirstName LastName Title Name of Organization Street or P. O. Box Address City, State Zip Code Dear Mr./Ms./Dr. Last Name: This is where you put your first paragraph This is where you put your second paragraph This is where you put your third paragraph Sincerely, Your name