1. people © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Inventory 2014

2. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Topics QuickBooks Tools for Tracking Inventory Setting up Inventory Parts Items Calculating Average Cost of Inventory Invoicing for Inventory Items Purchase Orders Entering Bills for Received Inventory Adjusting Inventory Setting up Group Items Inventory Assemblies Inventory Reports

3. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. QuickBooks Tools for Tracking Inventory

4. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners.

5. Tracking Inventory with QuickBooks Perpetual Inventory Average Cost method – Not first-in, first-out (FIFO) (Enterprise Only) – Not last-in, first-out (LIFO)

6. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Activating the Inventory Function

7. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Setting up Inventory Items Parts

8. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Calculating Average Cost of Inventory Each time you sell inventory items – The average cost per unit is multiplied by the number of units sold – This amount is deducted from the Inventory Asset account and added to the Cost of Goods Sold account

9. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Selling Inventory Items When you sell inventory, always use an Invoice or a Sales Receipt to record the sale This ensures that QuickBooks updates your inventory records and your financial reports at the same time

10. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Purchasing Inventory Two ways of purchasing inventory: – Pay for items at the time of purchase using check or credit card – Use the inventory ordering and receiving process

11. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Purchase Orders Use Purchase Orders to track inventory purchases, and to easily determine which items you have on order

12. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Receiving Shipments Against Purchase Orders

13. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Creating Open Purchase Orders Reports This report shows the total dollar amount for all open purchase orders, not just the open balance of each Purchase Order

14. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Checking Purchase Order Status To check the status of a purchase order or to change or cancel it, edit the purchase order directly The whole PO remains “open” until all items are received

15. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Entering the Final Shipment When the final shipment arrives, enter another Item Receipt

16. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Entering Bills for Received Inventory Select the Vendors menu and then select Enter Bill for Received Items

17. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Handling Overshipments If your vendor ships more than you ordered on a Purchase Order, you have three choices 1.Refuse the extra shipment and send it back without recording anything in QuickBooks 2.Receive the extra shipment into inventory and keep it (and pay for it) 3.Receive the extra shipment into inventory, send it back and record a Bill Credit in QuickBooks

18. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Handling Vendor Overcharges If the vendor refunds your money: – Add the refund directly onto your next deposit – Code the deposit to the account and class you used when you recorded the overcharge on the bill If the vendor sends you a credit memo: – Enter a Bill Credit – Code the Bill Credit to the account and class you used when you recorded the overcharge on the bill

19. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Adjusting Inventory QuickBooks adjusts inventory with each purchase or sale of inventory Inventory can also be manually adjusted in case of: – An increase or decrease in the value of your inventory on hand – Change quantity of inventory items

20. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Setting up Group Items Group Items allow you to bundle products and/or services on sales forms

21. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Inventory Reports Inventory Item QuickReport Inventory Stock Status by Item Report Inventory Stock Status by Vendor Report Inventory Valuation Summary Report

22. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Inventory Item QuickReport Generated from the Item List Report for specific item

23. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Inventory Stock Status by Item Report A quick snapshot of each inventory part, and the number of units on hand and on order Inventory turnover, showing a column for sales per week

24. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Inventory Stock Status by Vendor Report Inventory parts on hand and on order Sorted by the Preferred Vendor field in the item

25. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Inventory Valuation Summary Report The value of your inventory items as of a certain date

26. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Summary QuickBooks Tools for Tracking Inventory Setting up Inventory Parts Items Calculating Average Cost of Inventory Invoicing for Inventory Items Purchase Orders Entering Bills for Received Inventory Adjusting Inventory Setting up Group Items Inventory Assemblies Inventory Reports