1. REG 51 Adoption Caseload Tulasi Cotsoradis
Department for Children and Families, Child Support Services
Central Office

2. REG 51, Adoption Caseload
There are approximately 500 cases in the REG 51 adoption caseload.
Cases are assigned to REG 51 in order to protect a child’s adopted name. We do not want to take any chances to jeopardize the safety of an adopted child that has had a name change.
The goal is to close all adoption cases in REG 51 where the child has been adopted with a name change and there are state arrears only owed. However, some cases will have to stay open and continue to be enforced.

3. Things to know about adoption cases.
The child’s adopted name MUST NEVER BE RELEASED
The child’s birth name must be used on all documents
s are generated to field staff from working the Adoption Mailbox and working ALRTs & reports on existing cases in REG51.

4. More things to know about adoption cases.
If the case is to be closed:
The following “I” types have an end date so AUTO IWOs won’t generate:
IWOMODO (IWO Modification); IWONOTKM (IWO Modification (not KS CSS); IWONOTKS (IWO (not KS CSS); and IWO (Income Withholding Order)
You do not need to wait the full 60 days to close the case.
If the CP is not the State of KS, the closure letter should not be sent to CP. Go to ODCM, select letter and FP16 to cancel printing of document for both closure letters.

5. CSS Adoption Notice Mailbox
Adoption decrees are sent to from PPS.
These are worked by Central Office by noon each day.
An will be sent to the caseworker giving them instructions on how to proceed with the case.

6. Example of Cases that have to stay open and continue to be enforced
If there are NA arrears owed on the case.
If un-adopted siblings share the court order with the adopted child.
Private adoption.
Case will be reassigned to REG 51.
will be sent to the field worker with information and request to send case file to Tulasi Cotsoradis.
Child’s birth name must be used on all documents

7. If there is no name change
The adoption decree will be sent to the field worker for their files.
The case will stay in the field as there is no adoptive name to protect.

8. Name change & State arrears only
An will be sent to the worker requesting case closure.
The worker will be responsible for:
Terminating the IWO
Dismissing all outstanding legal actions
Backing off the state arrears
Filing a Notice of Termination (NOA3)
If incoming or outgoing case, will have to contact FJ and notify them of case closure & close IIMC/OINR
Close LGRQ
Close CADS using closure code CC (don’t need to wait full 60 days for case closure)
Child’s birth name must be used on all documents

9. Name change & no order or zero order
An will be sent to the worker requesting case closure.
The worker will be responsible for:
Dismissing all outstanding legal actions
If incoming or outgoing case, will have to contact FJ and notify them of case closure & close IIMC/OINR
Close LGRQ
Close CADS using closure code CC (don’t need to wait full 60 days for case closure)
Child’s birth name must be used on all documents

10. Child’s birth name must be used on all documents
Private Adoptions
Private adoptions do not require us to change the child’s birth name on the system.
Narrate the adoption information.
Case will remain in the field.
Child’s birth name must be used on all documents

11. Relative/step-parent adoption
RELATIVE ADOPTION with name change: If child is adopted out of foster care and a relative adopted the child we will treat the case as a normal adoption case with a name change.
STEP-PARENT ADOPTION with name change: If both mother and father consent to the adoption the case would remain in the field as there is no name to protect. However, if a party does not consent or is not notified, then the adopted name would need to be protected and we will treat the case as a normal adoption case with a name change.
Child’s birth name must be used on all documents

12. If you have any questions about adoption cases, please call or email Tulasi Cotsoradis