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Presentation on theme: " 1. Chapter Objectives 2 Describe what Office is. Describe each component of the suite. Explain the differences."— Presentation transcript:

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2 Chapter Objectives 2 Describe what Office is. Describe each component of the suite. Explain the differences between Microsoft Office and Explain the term Open Source.

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4  3 is the leading open source office software suite for word processing, spreadsheets, presentations, graphics, databases and more.  It is available in many languages and works on all common computers.  It stores all your data in an international open standard format and can also read and write files from other common office software packages.  It can be downloaded and used completely free of charge for any purpose. 4 What is

5 What does open source mean?  Unrestricted redistribution, open source software can be redistributed at will.  Source code availability: The source code for the software is readily available and modifiable  Derived works: The source code can be modified to produce derived works, or in other words to make additional features or programs. 5 What is Open Source?

6 Facts about  Originally developed as a product called StarOffice. StarOffice was acquired by Sun Microsystems, and supported by Sun Microsystems from 2002-2010.  Oracle acquired Sun Microsystems and took over from development from 2010-2011  Oracle stopped supporting commercial development of OpenOffice in late 2010 and turned over all code and future development to the Apache software Foundation 2011-present.  Initial release in 2002.  Written in C++ and Java.  Support for over 120 different languages. 6 Key Facts about

7 Why is important to me?  When asked why is important when Microsoft already has the Office suite of products….there is always two answers. Choice and Free.  We are always taught that choice is a good thing. Choice breeds creativity in products of all kinds. If a consumer has a choice of products that do basically the same thing, he or she will decide which product to use based on which product appeals to them. is much the same way. is an alternative to the Microsoft Office suite of applications 7 Why

8 You can install on as many computers as you like. There is no limit. Free means free. 8 Why

9 What does a free version of imply?  software is free…As in no cost to you.  You can install multiple copies of without any restrictions  You can look at and modify the computer code of  is not a trial version. is free now and in the future. 9 Free…really Free?

10 What applications make up the  Writer –Word processor application  Calc – Spreadsheet application  Impress – Presentation application  Base – Database application  Draw - Graphic editor application 10 Applications

11 Application Comparison 11 Applications ApplicationOpenOffice.orgMS Office Word processorWriterWord SpreadsheetCalcExcel PresentationImpressPowerPoint DatabaseBaseAccess DrawingDrawNone EmailNoneOutlook

12 Major users of  Large scale users include Singapore’s Ministry of Defense  Bristol City Counsel in the UK  Banco do Brasil  Some government agencies in India  Grafton Frasier Inc, Canadian menswear dropped ms office in all stores 12 Users

13 How do I start and run  The best way to open up the application suite is to click on the Base icon that was newly installed in the programs area of Windows 7  When you click on the base icon you are presented with a main menu of all the installed applications  Simply click on the application you want to open. 13 Installation and Start up

14 14 Installation and Start up

15 What is Writer?  The Writer application is a modern word processor that shares a lot of similar features with the popular Microsoft Word application. The current Writer version has the look and feel of Microsoft Word 2003 rather than Word 2007 or Word 2010. This is not to imply that Writer is not up to par with the current Word version, instead it means that the user interface is much more like Word 2003 than the Word 2010 interface. As you might imagine, Writer is simple enough to quickly add text in a letter or memo, but powerful enough to create large research papers and books with table of contents, diagrams, indexes, and more. 15 Writer

16 16 Writer

17 Features Include:  Wizards  Templates  Spellchecker  AutoComplete  Tables and Frames  Multiple page edits  Able to read most word processer formats 17 Writer

18 What is Calc?  Calc is a full featured spreadsheet program that is very similar to Microsoft Excel. As we learned in previous chapters we can define a spreadsheet as a computer program that is used for storing, organizing and manipulating data. 18 Calc

19 19 Calc

20 Features Include:  Wizards  DataPilot  Natural Language Formulas  Intelligent Sum  Templates  Scenario Manager  Able to read most spreadsheet formats 20 Calc

21 What is Impress? Impress is a software tool for creating multimedia presentations also known as slide shows. Impress is the equivalent of Microsoft’s presentation software, PowerPoint. A presentation can be defined as multimedia pages that can be seen one page after another on the computer screen, as well as projected onto a wall or external screen for a large audience 21 Impress

22 22 Impress

23 Features Include:  Wizards  Master pages aka Backgrounds  Multiple views  Support for 2D and 3D graphics  All normal word processing features  Animations  Able to read most presentation formats  Ability to create Flash version of presentation 23 Impress

24 What is Base?  Base is the database application of, similar to Microsoft Access.  Base allows the creation and manipulation of databases and the building of forms and reports to provide easy access to data.  Base is a database management system. Base works in the same manner as any database does, by storing related information together and letting you create connections (commonly called relationships) between different things. A database such as Base is a collection of information that you can easily work with. 24 Base

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26 Features Include:  Create new tables for your data  Maintain indexes on the tables to make data access faster.  View a table in an editing grid and add, change, and delete records.  Use the Report Wizard to produce reports from your data.  Use the Form Wizard to create visual database applications.  Perform simple (single column) or complex (multi-column) sorts.  Create powerful queries to show your data in new ways, including summaries and multi-table views. 26 Base

27 What is Draw?  Draw is a graphic drawing program from Suitable for a quick sketch to a complex plan, Draw gives you the tools to communicate with graphics and diagrams. With a maximum page size of 300cm by 300cm, Draw is a powerful graphic tool for technical or general use. 27 Draw

28 28 Draw

29 Features Include:  Arrange objects: group, ungroup, regroup, and edit objects while grouped. Sophisticated rendering let you create photorealistic images with your own texture, lighting effects, transparency, perspective, and so on.  Smart connectors make short work of flowcharts, organization charts, network diagrams, etc. Define your own 'glue points' for connectors to 'stick' to.  Dimension lines automatically calculate and display linear dimensions as you draw.  Use the picture Gallery for clipart; create your own art and add it to the Gallery.  Import graphics from all common formats (including BMP, GIF, JPEG, PNG, TIFF, and WMF). 29 Draw

30 In general, Microsoft Office has a greater depth when it comes to very advanced features. For instance:  Grammar checking. Microsoft Word has a built-in grammar-checking tool. The Open Office community has provided a few add-ons that you could install to provide grammar checking, but they’re generally considered to be less robust than Word’s default options.  Document-viewing options. The options to view documents are not as powerful in Open Office’s Writer as they are in Word. You can only choose to see a “Web View,” which doesn’t show all the formatting that you’ve included for a printed document, or a full-page layout that shows the entirety of the page including headers, footers, and margins. Word gives you several more choices, including a nice view that preserves the page layout without showing margins or headers.  Conditional formatting. Both spreadsheet packages offer conditional formatting (the ability to automatically format cells based on the properties of the data within them), but Microsoft offers a lot more flexibility and control in this realm.  Microsoft Office’s “Smart Art” diagrams. Word, PowerPoint, and Excel all introduced a new feature in the 2007 version: Smart Art, a useful feature that allows you to easily create diagrams in a many common formats (like pyramids, cyclical diagrams, org charts, and more). OpenOffice doesn’t offer anything that comes close to the diagramming power. 30 and MS Office

31  On the other hand, OpenOffice tends to be somewhat simpler to understand, and can output to some more useful file formats. For instance:  A single interface for the whole suite. OpenOffice provides an overall gateway to easily get to any of the individual components. Using Microsoft Word, you need to open each application separately.  File size. OpenOffice’s native format generally creates much smaller files than Microsoft Office. When saving files out into Microsoft’s file formats, however – for instance, to create files that can be opened in Word – the file sizes are similar to Microsoft’s.  HTML production. HTML purists tend to favor Writer's markup to Word's, though few people with knowledge of HTML use either editor in producing web pages. For simple tasks, Writer’s Web Wizard makes it incredibly easy to produce pages with HTML, PDF, and images. 31 and MS Office

32  Both Microsoft Office and OpenOffice are strong platforms that will support office productivity.  You might want to consider installing both office suites to allow your users a choice. 32 and MS Office

33 End of chapter 33

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