1. UCONN HCM System Implementation

2. HCM Implementation - Vision
Implement a flexible and integrated Human Capital Management System that effectively and efficiently supports the University’s Human Resources and Payroll functions and programs. The HCM system will provide timely access to accurate and relevant data in support of the University’s mission
Key Drivers:
Unsupported version of Legacy system
Out-dated technology

3. HCM Implementation - Scope
Phase 1
Implement Peoplesoft HCM system to manage and maintain the entire employee life cycle (Hire to Retire)
Implement business process for electronic applicant recruiting
Implement a solution to accept resumes online
Integrate “job search” application with Peoplesoft HCM
Genesys system will be discontinued
Maintain the Focus reporting for the duration of transitional mode and deliver the foundation HCM Datamart
Peoplesoft HCM system will keep the existing integrations intact with SA system and Core-CT system
Replace HR/Payroll Winja application functionality (view paycheck, view benefits, view demographics, view emergency contact, student payroll authorization process)
History will be converted based on business need

4. HCM Business Process
Recruiting
Compensation
Talent Development
Payroll
Labor Relations

5. Source and Select Recruiting Peoplesoft Modules Features: Family
HCM
Candidate Gateway, Talent acquisition Manager
HCM - Customization
Manage Hires
HR Administration
EPM
Recruiting Mart
Features:
Candidates can search and view job postings
Candidates can receive job postings that match their preference
Candidates can apply for a job
Candidates can create, review, update and submit their resume online
Seamless integration between UCONN Job Search application, HCM Talent acquisition manager module, HCM Candidate gateway module and HCM HR module
Provide deeper insight into recruiting process and help answer questions like:
Whether positions are being filled in a timely manner?
Electronic PA form for new hire processing

6. Reward and Retain Compensation & Benefits Peoplesoft Modules Features:
Family
Module
HCM
Base Benefits
HCM - Customization
Mass Salary Increase process, Length of Service process
EPM
Compensation Mart* (HCM Warehouse)
Features:
Administer various leave plans and maintain leave accruals for employees
Administer Mass Salary Increase Process for various groups of employees (UCPEA, AAUP etc.)
Calculate various seniority (Longevity, Bumping) for all employees based on various bargaining unit rules
Calculate and post longevity payments to payroll
Integrate UCONN Longevity module and HCM Payroll
Integrate UCONN Salary increase module and HCM Payroll
Employees can view their benefit enrollment
Phase 2:
Absence Management

7. Coach and Develop Talent Development Peoplesoft Modules Phase 2:
Family
Module
HCM
eDevelopment*
ePerformance*
Learning Management*
EPM
Learning and Development Mart* (HCM Warehouse)
Phase 2:
Enable employees and faculty to manage information about professional education, honors and awards, licenses and certificates and professional training
Enable faculty members to review, add, update, or delete information about professional memberships, administrative posts, committees, presentations, significant special projects, student advising, and teaching responsibilities
Enable employees and faculty to review training opportunities and request training enrollment
* Not licensed

8. Optimize, Track and Monitor
HR Administration
Peoplesoft Modules
Family
Module
HCM - Customization
Manage Employee Data Changes
HCM
HR Administration
Features:
Automate the data change process with appropriate workflow. ex: funding changes, job title changes, ad-hoc salary changes
Maintain core HR data (job codes, pay groups, etc.)
Union Labor Management (labor agreements)
Labor Relations Management (grievances etc.)
Position Management
Integrate UCONN Manage employee data changes module and HCM HR Module

9. Optimize, Track and Monitor
Payroll Administration
Peoplesoft Modules
Family
Module
HCM - Customization
Employees can view their paycheck
HCM
Payroll Administration
Time & Labor
Features:
Calculate Gross earnings
Process FLSA overtime rate calculations
Seamless integration between UCONN HCM Payroll & Core CT Payroll system
Replace CLASTIME (time & labor rules) with UCONN HCM Time & Labor rules
Replace Student time system with HCM Time & Labor
Capture leave taken and update leave balances

10. Other features Enhance user reporting – HCM Warehouse
Enhance user accessibility with Single sign-on using CAS
Enhance user reporting – HCM Warehouse
Simplify Security management by automating the role assignment to users
Improve the MUD table maintenance by interfacing HCM data to MUD table
Enhance the Special Payroll Adjunct Hire process by improving the data communication between HCM and SA systems

11. HCM Implementation – Phase 2
Employee and Manager Self Service transactions (business process improvement)
Migration towards new reporting functionality and technology
Replace TAS with HCM time & Labor
Convert “job search” application to HCM
Identify and evaluate shadow systems for potential enhancements
Analyze and evaluate potential business process improvements for HR client stake holders