1. CBT 4 - Safety Equipment - Maintenance & Records & Safety Record Folder
                                           

2. Course Format
Course is made up of this power point presentation accompanied by the short questionnaire next to you!
We will also review the Hanseatic Safety Records Folder (SRF) regularly throughout this course (references to HSC are printed in brownish colour)
Please ask an agency employee to assist whenever required.
You can advance through the presentation by hitting the “ENTER” key with your desired speed!
You should be able to complete in 2.5 hours

3. Check on yourself Please read the questionnaire and answer
the questions to your best knowledge
without consulting this presentation or an
instructor.
Be fair to yourself!
Complete it (not more than 8-10 minutes), turn it around and continue here.

4. Course Contents Introduction (slide 5)
Maintenance and Recording of Maintenance, Test & Inspection for Life Saving Appliances (slide27)
Maintenance and Recording of Maintenance, Test & Inspection for Fire Fighting Appliances (slide 59)
Maintenance and Recording of Maintenance, Test & Inspection for Miscellaneous Items (slide 98)

5. Introduction - References -
To assist the officers in charge of maintenance and those performing the inspection and maintenance, the following publications have been used as reference in the preparation of this presentation: -
HSC Safety Records Folder (Ref HSC/SER01/98 REV 00);
HSC Quality & Fleet Manuals Volume 1, 2 & 3;
HSC Operational Procedures & Contingency Plans Manual (OPCP);
SOLAS 2001 Edition;
OCIMF Vessel Inspection Questionnaire (2nd Edition 2000);
CDI Ship Inspection Report 2000 Edition with further reference to the IBC Code & BCH Code; &
ISGOTT 23rd Edition.
! Important ! On board please consult the latest editions of above publications or documents!

6. Cross Referencing
Wherever relevant publications are indicated - these documents MUST be consulted for more detailed information;
SOLAS is in a continual state of update and amendment and every effort is made by Hanseatic to keep the SRF updated.

7. Instructions for Onboard Maintenance
Instructions should include:
Checklist for use when carrying out the inspection;
Maintenance & repair instructions;
Schedule of periodic maintenance;
Diagram of lubrication points with recommended lubricant;
List of replaceable spare parts;
List of sources of spare parts (authorized dealers);
Log for maintaining records of inspections & maintenance.

8. Responsibility for Maintenance
Overall responsibility lies with the Master;
However, the Chief Officer is designated as the Safety Officer onboard and he is to be assisted by the Second Engineer;
Actual inspection and maintenance work may be delegated to Junior Officers and Ratings, provided they are competent to carry it out.

9. Responsibility for Maintenance
Duties must only be delegated if the Master & Chief Officer consider the Junior Officer and/or Rating proficient;
If required, training must be given to any person(s) delegated to carry out maintenance work;
However, under all circumstances, the responsibility lies with the Chief Officer and ultimately, the Master.

10. Maker’s Instructions
Must be available for all safety equipment onboard the ship;
MUST always be referred to when scheduling maintenance and inspection;
If appropriate, can be kept in the relevant section of the SRF for easy reference;
Maker’s instructions and guidance must be complied with at all times.

11. Safety of Personnel
Crewmembers carrying out maintenance & inspection of safety equipment MUST always follow laid down safety procedures to prevent accidents or injury;
Adhere to check lists where required
and carry out a risk assessment;
Communication is important, as always;
Equipment must be isolated (if required) and warning notices posted;
When working outside the accommodation, etc assess the weather conditions and always use PPE and additional safety harness & working life vest; &
Verify that task is clearly understood by personnel and can be carried out

12. State of Readiness
Information given on maintenance & inspection is for guidance only;
YOU must determine the level of maintenance required in order to keep the equipment in a constant state of readiness.

13. do not “OVER” inspect
It is NOT a requirement that every piece of equipment listed in the SRF is inspected every week;
This leads to “over” inspection and it becomes a verification that the equipment is in place;
Such practices DO NOT allow sufficient time for thorough maintenance and inspection of the equipment.

14. do not “OVER” inspect
Many people believe it is the records that we must maintain;
This is NOT true, records will NOT save your life!!!;
SOLAS II-2, Reg 21 & SOLAS III, Reg 20 give clear information regarding the frequency of inspections and readiness for use of all fire fighting and life saving appliances;
Plan your inspections and maintenance to meet the stated requirements and ensure that all safety equipment is well maintained - take your time and do the job properly.

15. Hanseatic Safety Records Folder (SRF)
Contains details of all Safety Equipment carried onboard your vessel; &
Identifies the maintenance & inspections that are to be carried out to the Safety Equipment so as to meet the requirements of SOLAS, CDI & the OCIMF VIQ.

16. Hanseatic Safety Records Folder (SRF)
This is the only document onboard for maintaining records relating to the safety equipment;
The latest test certificates form shore side testing centres must be kept in Master’s File 2.0 (Minor Certificates - Safety);
MUST be maintained on the Bridge. .0
fety
Safety Record
Folder (SRF)

17. Initial Completion of the SRF
Indicate the number of units carried onboard & the number required to be carried;
Vessel will usually carry more than is required;
Accurate information can be gathered from ship’s plans, certificates & Safety Equipment Survey attachment to the certificate.

18. Not Applicable Sections of the SRF
Designed for use onboard any type of vessel;
Includes requirements for equipment carried by all ship types;
Some parts of the folder may not apply to all vessels;
Can be removed and a notation “Not Applicable to this ship” made against the relevant section in the List of Contents - refer to HSC Operational Bulletin QA/004/AW/98.

19. Entries into SRF
Entries must contain specific details of what action or maintenance has been taken;
Entries must also include reference to other instruction, i.e. “checks carried out as per maker’s instructions section dogs on access doors lubricated and adjusted”;
Each entry must be signed by the appropriate person carrying out the work - if an engineer or electrician tests the emergency lighting, they must sign the entry.

20. SRF v Deck Log Book
Is an appendix to the Deck Log Book and MUST be completed in INK;
Time & Type of drill must be recorded in the Deck Log Book;
Full details of Drills, Inspections and Maintenance of Safety Equipment must be made in the SRF;
Please note that the Official Logbook must still contain entries regarding Drills & Inspections and Maintenance of Safety Equipment.

21. Copying Pages
Only original pages of the present revision of the SRF must be used;
DO NOT make photocopies or reproduce pages on a computer; &
If you require additional pages use the pages in section 6 of the SRF or contact HSC QMS Dept.

22. Form 67 A/B
The SRF is an “onboard” record of the testing, inspection and maintenance of all safety equipment;
Under ISM 10.2, details of such maintenance and testing must be reported to the Company;
Form 67 A/B has been issued for the purpose of reporting; &
Form is to be sent monthly to the Technical Dept.

23. The SRF Section by Section
Section 1 - Introduction & Record of Revision;
Section 2 - Life Saving Appliances;
Section 3 - Fire Fighting Appliances;
Section 4 - Miscellaneous Items;
Section 5 - Records of Drills & Inspections; &
Section 6 - Spare Record Sheets.

24. 1.1 Master’s Verification
Once a month, the Master is to inspect the SRF and ensure that all regulations and requirements are being met;
He must sign in the space provided as evidence that he accepts that the records are a true and accurate reflection of the status of the equipment and the drills carried out.

25. 1.2 Safety Officer Onboard
This section is used to identify the name of the ship’s Safety Officer and his time onboard;
The Safety Officer is the Chief Officer (QM Ch 4 Addendum 01);
His duties are clearly stated (FM Vol 3, Ch 3, Appendix 01), reference should also be made to the Code of Safe Working Practices.

26. 1.3 Onboard Review of Procedures
Reviewed once during each Master’s contract;
One review must be in October of each year to coincide with the annual Management Review ashore;
Any changes to onboard procedures MUST be forwarded to the Designated Person and reference to this message stated here;
If no changes are required - this must also be stated as “System Reviewed & Satisfactory”.

27. Section 2 - Life Saving Appliances
Lifeboats;
Rescue Boat;
Liferafts;
Lifejackets;
Lifebuoys;
Portable Radios/EPIRB/SART;
Immersion Suits/TPA;
Pyrotechnics;
SOLAS Training Manual;
Muster Lists;
Emergency Lighting;&
Safety Signs

28. 2.1 - Lifeboats
SOLAS III, Reg 20.6; OCIMF 5.16 & CDI Section lifeboats and their launching equipment must be in good condition;
Weekly inspection of lifeboat & davits to confirm they are ready for use;
Falls are to be inspected to see that wires are undamaged and that the wire is laying correctly on the winch drum;
Securing devices, hooks, pennants, harbor pins, etc must be secure, yet easily released.

29. Lifeboat - Weekly Inspection
All items on the davits are to be thoroughly checked as part of this inspection, particular attention must be paid to the brake cut-out (limit switches). These must be thoroughly tested each time the boat is lowered out of its stowed position - any deficiency must be rectified immediately;
All grease points are to well lubricated and fall wires are to be greased - during the routine lowering of the boat, check that all davit sheaves are turning smoothly;
The lifeboat hull is to be inspected to verify good order;
CDI Markings (retro-reflective tape, identification from above, etc.); &
The disengaging gear is to be inspected.

30. Weekly Inspection continued
A thorough external inspection is to be made including: -
Rudder & Propeller;
All ropework (including painters if applicable) is to be inspected to ensure that it is secured and in good condition;
Embarkation Ladders (if applicable) - SOLAS III Reg 11.7, CDI remove canvas cover, “air” the ladder and check condition of ropework and steps ; &
Records of weekly inspection & maintenance to be recorded in SRF Section 2.1.

31. Lifeboat Monthly Inspections
SOLAS III, Reg monthly inspection of each item of lifeboat equipment is to be made to ensure that it is in place and in good order with particular attention to the following:
First Aid Kit, secure & dry;
Pyrotechnics, secure & dry;
Torch operational & spare batteries available;
Water tanks full (date last changed);
If freefall boat - one SART must be located inside the boat; &
Food Rations, secure & dry.

32. Monthly Inspections continued
Fuel tank(s) full;
Fire Extinguisher in good order - recharged as required;
Electrical & Hydraulic systems in good order;
Self contained air system fully charged - date last serviced;
Lifeboat Compass in good order;
Oars & Crutches (if applicable);
Drain valve cap or plug + marking; &
Records of monthly inspection & maintenance to be recorded in SRF Section 2.1.

33. Seating Arrangements CDI Section 10.21;
Seating positions within the lifeboat must be clearly marked;
For a freefall lifeboat, a seating arrangement plan must be posted at suitable locations around the vessel.

34. Seat Belts CDI Section 10.23;
Lifeboat seatbelts must be checked and their condition maintained;
The securing point is to be strong;
The webbing strap is to remain in good condition; &
The buckle is to be free to operate smoothly.

35. Non Skid Surfaces Non Skid Surface CDI Section 10.24;
Lifeboat surfaces on which persons might walk must have non skid surfaces;
This applies to both internal & external surfaces.
Non Skid Surface

36. Watertight Hatches CDI Section 10.25;
Watertight hatches must be maintained in good condition;
Hinges & Rubber seals must be in good condition;
Hatch must provide a good seal with all dogs secured; &
All securing dogs must be free to move with the open or closed position, marked.

37. 2.2 Rescue Boat
SOLAS III, Reg 14, 17, & 7, 20, 31.2, 35 & 36;
CDI ;
SOLAS III Reg Weekly inspection and maintenance as for lifeboat is to be carried out to ensure that Rescue boat is ready for use;
Records of weekly inspection & maintenance to be recorded in SRF Section 2.2.

38. Rescue Boat Weekly Inspection
Weekly inspection and maintenance should include: -
Engine & Propeller;
Rudder, Tiller & Towing Device;
Remote Launching Device must be tested and reset; &
SOLAS III Reg Weekly run engine(s) for 3 minutes and test engaging of gear box provided the ambient temperature is above the minimum required for starting and running the engine.

39. Rescue Boat Monthly Inspection
Monthly inspections must check the condition of: -
Waterproof Torch/Flashlight;
Searchlight;
Thermal Protective Aids; &
Other small equipment.
Weathertight stowage arrangements must also be checked; &
Records of monthly inspection & maintenance to be recorded in SRF under Section 2.2.

40. 2.3 Liferafts
SOLAS III Reg 11, 12, 13.4, .5, & .6, 16, & 4.3, 20, 35 & 36;
CDI Section ;
OCIMF ;
Weekly inspection and maintenance to be carried out to ensure that liferafts are ready for use;
Records of weekly inspection & maintenance to be recorded in SRF Section 2.3.

41. Liferaft Weekly Inspection
Casing undamaged and seals are intact;
Container is correctly marked;
Painter is correctly secured to the hydrostatic release;
Hydrostatic release “weak link” is correctly secured between the ship and hydrostatic release or painter;
Holding cradle is securely attached to vessel; &
Removable handrails or chains are free and easy to release.

42. Liferaft Monthly Inspection
SOLAS III, Reg 20.7;
CDI Section & & 10.78;
In addition to the weekly inspection, once a month, the following must be inspected and maintained: -
Condition of Embarkation ladder ropework and steps must be checked - remove the canvas cover and “air” the ladder;
Liferaft operating instructions must be displayed in the vicinity of the liferaft; &
Records of monthly inspection & maintenance to be recorded in SRF under section 2.3.

43. Davit Launched Liferaft Operating Instructions
SOLAS III, Reg 9;
CDI Section 10.78;
Instructions for the use of davits and davit launched life rafts must be posted in the vicinity of the liferaft embarkation area.
Remember two types of launchable liferaft – padeye inside or outside the casing! Check the label and familiarize your crew

44. 2.4 Lifejackets SOLAS III Reg 7.2, 20, 32, 35 & 36; CDI Section 10.80;
Lifejackets need only to be inspected and maintained monthly in order to verify: -
they are to be located as per list, including jackets for persons on watch or for use at remotely located survival craft stations;
tapes are secure; &
vessel’s name is clearly indicated.
Record of inspection and any maintenance must be recorded under section 2.4 of the SRF.

45. Lifejackets continued
Monthly inspection and maintenance must also include: -
Jacket must be fitted with a whistle and retro-reflective tape;
Self Igniting Light is fitted and expiry date or date of last battery change or battery expiry date is available;
Also check for manufacturer’s name or trade mark, class society endorsement (if any), name or brand of the lifejacket; &
The jacket should be marked with the words “Person of 32 Kg or more” in 12mm high letters.

46. Lifejackets continued
Monthly inspection and maintenance must also include: -
Verification that the year of manufacture is shown on the jacket - maybe together with manufacturer’s details; &
The word “Front” is also visible on the front part of the jacket.
The location of lifejacket storage boxes must be identified by IMO approved signs; &
The condition of external lifejacket storage boxes must be verified - hinges, rubber seals and open/close arrangements.

47. 2.5 Lifebuoys SOLAS III Reg 7.1, 20, 32.1, 35 & 36;
CDI Section ;
OCIMF VIQ ;
Lifebuoys need only to be inspected and maintained monthly in order to verify that each lifebuoy: -
is marked with ship’s name & port of registry;
is fitted with 4 bands of retro-reflective tape - tape must be in good condition; &
has a grabline (of not less that 9.5mm diameter) secured around it in 4 places - line must be in good condition.

48. Lifebuoys continued
For those lifebuoys fitted with a buoyant line, the line must be at least 8mm in diameter and non kinking;
Length of line should be not less than twice the height which it is stored above the waterline in the lightest sea going condition or 30 m whichever is greater;
It must also be resistant to deterioration from sunlight; &
Records of maintenance & inspection must be kept in section 2.5 of the SRF.

49. Lifebuoys with Self Igniting Lights
For those lifebuoys fitted with a self igniting light: -
All attachments and securing arangements must be in good order;
Check condition of cabinet hinges and open/close arrangements;
Battery operated lights must be inspected monthly - watertightness & brightness of light verified;
Date that batteries were changed must be marked on body of the light and recorded in the maintenance section of the SRF under section 2.5.
Check condition of “o” ring or seal

50. Lifebuoys with Self Activating Light & Smoke Floats
Release Lever
For those lifebuoys fitted with a self activating light & smoke float: -
All attachments must be in good order;
Release lever must be free and easily identified;
Weight of the lifebuoy must be at least 4 Kg and the line between the float and the lifebuoy must be 4 m long;
Date that batteries were changed must be marked on body of the float and recorded in the maintenance section of the SRF under section 2.5.

51. 2.6 Portable Radios, EPIRB & Radar Transponder
SOLAS III, Reg 6; CDI ; OCIMF VIQ ;
To be inspected at least monthly, follow manufacturer’s test and maintenance instructions for individual units;
SART can be tested during lifeboat drills - their signal should be visible on the ship’s radar - if a freefall lifeboat is fitted, one SART must be permanently stored inside the boat;
Date of last battery change or battery expiry must be shown on the exterior of the unit;
For EPIRB, inspection and maintenance must also include hydrostatic release; &
Records of inspection, test and maintenance must be kept in the SRF under section 2.6.

52. 2.7 Immersion Suits & Thermal Protective Aids
SOLAS III, Reg 7.3, 32.3, 35 & 36;
CDI Section 10.55;
To be inspected at least monthly;
Verify that suits are stored in the correct location and that suits are suitably protected from damage;
Check condition of self igniting light and check battery expiration date; &
Records of inspection, test and maintenance must be kept in the SRF under section 2.7.

53. 2.8 Bridge Pyrotechnics & Line Throwing Appliances
SOLAS III, Reg 6, 18, 19, 20, 35 & 36;
CDI Section ; OCIMF ;
Line Throwing Appliances & 12 Parachute Flares and Hand flares - to be inspected monthly;
Verify that units are stored in the correct location and suitably protected from damage;
Check expiration date of projectiles and igniters (shown on unit casing); &
Records of inspection and maintenance must be kept in the SRF under section 2.8.

54. 2.9 SOLAS Training Manuals, Muster Lists & SOLAS Certificates
SOLAS III, Reg 35; CDI SIR 1.2.2; OCIMF VIQ 5.15;
SOLAS Training Manual - to be inspected quarterly to ensure that all information is up to date and ship specific;
SOLAS III, Reg 8 & 37; CDI Section 7.47; OCIMF 5.1.9;
Fleet Manual Vol 1, Chapter 3, Section 9.1
Muster Lists - to be updated immediately after every crew change;
Must contain all information required by SOLAS; &
Must give full name & rank of crewmember and be signed by present Master.

55. SOLAS Training Manuals, Muster Lists & SOLAS Certificates
SOLAS I, Reg 16; Fleet Manual Vol 1, Chapter 3, Section 2.5
Certified copies of ALL SOLAS certificates must be posted in the accommodation: -
Cargo Ship Safety Construction Certificate;
Cargo Ship Safety Equipment Certificate;
Cargo Ship Safety Radio Certificate;
International Loadline Certificate;
IOPP; &
ISM DoC & SMC.
Records of inspection and amendment must be kept in the SRF under section 2.9.

56. 2.10 Embarkation Deck Emergency Lighting
SOLAS II, Reg 43 & SOLAS III, Reg 11.4 & 16.7; CDI 10.79;
Emergency Embarkation Lighting is to be tested at each Abandon Ship Drill;
Inspect and test all emergency lighting and ensure that it functions from the emergency power source;
If maintenance is required on “gas tight” fittings, ensure appropriate precautions are taken and power supply is isolated until fitting is secure; &
Records of inspection and maintenance must be kept in the SRF under section 2.10.

57. 2.10 Safety Signs
SOLAS II-2, Reg & III, Reg 11.5; CDI 10.96; OCIMF VIQ 5.1.9;
To be inspected monthly and if necessary, luminescence verified;
Inspect condition of emergency exit signs and ensure that they “glow in the dark”;
If not, they must be replaced.
Records of inspection and maintenance must be kept in the SRF under section 2.10.

58. Take a break, before you carry on! 10 minutes.

59. Section 3 - Fire Fighting Appliances
Fire/Foam Hydrants;
Fire/Foam Hoses & Nozzles;
Fire/Foam Isolation Valves;
Portable Extinguishers;
Fixed Dry Powder System;
Fixed CO2 System;
Fixed Foam System;
Fixed Halon System;
Cargo Hold Sprinkler System; &
Deck Water Spray Systems.

60. Section 3 - Fire Fighting Appliances (cont)
Fireman’s Outfits;
Paint Locker Extinguishing System;
Portable Foam Equipment;
International Shore Connection; &
Fire Control Plans.

61. 3.1/3.3 - Fire/Foam Hydrants
SOLAS II-2, Reg 4 & 21; CDI SIR 9.24; OCIMF VIQ 5.9.2;
Quarterly inspection of fire hydrants to confirm they are in good condition & ready for use;
Check condition of rubber washers - correctly fitted and not perished;
Any leaks must be repaired;
Protective caps must be fitted when not in use; &
If coupling has a spring clip arrangement - must be inspected and lubricated to maintain good order.

62. 3.2/3.4 - Fire/Foam Main, Hoses & Nozzles
SOLAS II-2, Reg 4, 21 & 61.7, FM Vol 2, Ch 4; CDI SIR 9.23, ; OCIMF VIQ 5.9.2;
Each hose and hose box is to be marked with identification number corresponding to ID number in SRF;
Quarterly inspection & testing of hoses- ensure that hoses are in correct location; &
Verify condition of hose box - hinges and open/close arrangements.

63. Fire/Foam Main, Hoses & Nozzles
A Fire Box contains a workable nozzle, a fire hose and a spanner (in some cases the spanner might be located close to the hydrant)
If hose couplings have spring clip retainers, ensure these are lubricated, free to operate and undamaged; &
Condition of securing bands must also be inspected.

64. Hose Couplings
Quarterly inspection of fire hoses must also verify condition of hose couplings;
Rubber seals must be inspected to ensure they are fitted correctly and have not become brittle; &
In most cases, lubrication need NOT be applied to the couplings.

65. Fire Hose - Pressure Test
Refer FM Vol 2, Ch 4, Section 6.3 vii, Paragraph ( 4);
To be carried out ANNUALLY - Test to working pressure of the system but not less than 100 psi;
Fire pump running and one valve (anchor wash) or hydrant open to release fire main pressure;
THIS IS A 2 MAN JOB - One man to control the nozzle, one man to control the hydrant;
Hydrant and nozzle both open - once hydrant full open, nozzle to be closed gradually - check hose and couplings for leaks;
Close hydrant & drain hose - if OK, leave to dry and place in hose box. If damaged, replace with spare. Make notation in SRF.

66. Fire Hose - Miscellaneous
Fire hoses/nozzles are provided as per ship’s Safety Plans;
Such fire hoses are NOT to be used for taking fresh water or washing down decks or cargo holds;
This will dramatically shorten the useful life of a fire hose;
Condemned, old or only hoses specifically provided for this purpose MUST be used; &
Hoses used for fresh water or washing down, MUST be marked accordingly.

67. Nozzles
Should also be numbered and stored at the appropriate location;
Quarterly inspection must also verify condition of nozzles;
For Jet/Spray type nozzles - must be free to move and lubricated if necessary; &
Rubber seals must be inspected to ensure they are fitted correctly and have not become brittle.

68. 3.5 - Isolation Valves
SOLAS II-2, Reg 4, Section 6.3 & 21; CDI SIR 9.25; OCIMF VIQ 5.9.4;
Quarterly inspection of isolation valves to confirm they are in good condition & ready for use;
Valves should be lightly lubricated, turned the full length of the spindle and reset to their normal operating position;
Spindle to be lightly lubricated again.

69. Fixed Fire Fighting System - Isolation Valves
SOLAS II-2, Reg 4, Section 6.3 & 21; CDI SIR 9.25; OCIMF VIQ 5.9.4;
Quarterly inspection of isolation valves to confirm they are in good condition & ready for use;
Should be easily identified by color or number - marking to be renewed if required;
Valve numbers must always correspond to operating instructions;
Valves should be lightly lubricated, turned the full length of the spindle and reset to their normal operating position;
Spindle to be lightly lubricated again.

70. 3.6 - Portable Extinguishers
SOLAS II-2, Reg 6 & 21;
CDI SIR ; OCIMF VIQ 5.9.5;
FM Vol 2, Chapter 4.6
All portable extinguishers to be individually numbered and entered into SRF;
Monthly inspection of portable extinguishers to confirm they are in good condition, correctly color coded, stored in their mounting brackets & ready for use; &
Spare charges and refills must be available and inventory recorded.

71. Portable Extinguishers
Quarterly inspection of portable extinguishers to check: -
Activation & delivery devices in good order;
Water level verified;
Liquid foam level to verify (if possible); &
Open up casing top, inspect, remove and weigh CO2 charges - full and empty weight is stamped on neck of CO2 cartridge.

72. Portable Extinguishers
Quarterly inspection of portable extinguishers to check: -
Carbon Dioxide extinguishers - take off bracket and weigh;
If showing less than 90% of specified weight - extinguisher to be replaced and shore based servicing arranged; &
Dry Powder extinguishers must be removed from bracket and shaken in order to “fluff up” powder.

73. E/Room Dry Powder Extinguishers
Quarterly inspection of portable extinguishers to check: -
Activation & delivery devices in good order;
Every 6 months - pressure of activation cylinder to be verified;
Dry Powder extinguishers must be opened and the powder “fluffed up”.

74. 3.7 - Fixed Dry Powder Systems
SOLAS II-2, Reg 6 & 21;
CDI SIR ; OCIMF VIQ ;
Quarterly inspection to check: -
All valves to be clearly numbered and corresponding to operating instructions;
Valves tested (where possible) for ease of operation - DO NOT activate N2 cylinders; &
Pressures of pilot & activation bottles to be verified; &
Every 6 months, open up tank and fluff up powder.

75. Fixed Dry Powder Systems
Quarterly inspection of hoses & nozzles to check: -
Nozzles are in good condition;
Free to open and close;
Lubricated as required; &
Strongly connected to discharge hose.

76. Fixed Dry Powder Systems
Quarterly inspection of hoses & nozzles to check: -
Hose box hinges and securing arrangements are in good condition;
Rubber seals are in good condition to prevent water ingress;
Hoses are in good condition - no splits, cuts or tears; &
No damage due to kinking or incorrect stowage.

77. Fixed Dry Powder - Monitors
Quarterly inspection of monitors to check: -
Unit is lubricated and free to turn;
Test monitor and remote activation points where feasible - refer maker’s instructions.

78. 3.8 - Fixed CO2 Systems
SOLAS II-2, Reg 5 & 21; CDI SIR ; OCIMF VIQ ;
Provided for E/Room, Cargo Pump Room, Cargo Holds or a combination of any or all of these areas;
Monthly inspection to verify that all CO2 cylinders are secure - check the securing arrangements for each cylinder;
Check activation mechanism and confirm that links to each bank of cylinders are in good condition;
Operating instructions are clearly posted; &
If room is locked - key(s) must be readily accessible close to the door - lock must be lubricated and easy to operate.

79. Fixed CO2 Systems Quarterly inspection to check: -
All valves are clearly numbered and corresponding to operating instructions; &
Alarms tested in the spaces being protected. Alarms must be tested in an organized manner, with warnings issued to advise all personnel - combine test with E/Room fire drill for onboard training; &
Every 6 months - fixed piping is to be “blown through” with compressed air. Visual inspection must be made to ensure that all fixed piping is clear and free from blockage or damage. Follow maker’s instructions.

80. 3.9 - Fixed Foam Systems
SOLAS II-2, Reg 8, 9, 21 & 61; CDI SIR ;
OCIMF VIQ ;
Provided for E/Room, Boiler Room, Cargo Pump Room, Main Deck or a combination of any or all of these areas;
Quarterly inspection to check that: -
All valves, hydrants, nozzles, etc are located and maintained as per previous instructions;
Nozzles are clean and free from obstruction; &
Foam pumps/metering pumps are tested - can be part of a Manifold Fire Drill, used as a Foam System demonstration for applicable crew members.

81. Foam Sample Analysis
A sample of the foam concentrate is to be sent ashore for analysis ANNUALLY; &
Certificate of this test must be maintained in the SRF.

82. Fixed Halon Systems
SOLAS II-2, Reg 5.3 & 21; CDI SIR ;
OCIMF VIQ ;
Provided for E/Room, Cargo Pump Room and Cargo Spaces intended solely for carriage of vehicles which are not carrying any cargo;
Quarterly inspection to check that: -
All cylinders and activation mechanisms are in good condition - follow maker’s instructions; &
Alarms tested in the spaces being protected. Alarms must be tested in an organized manner, with warnings issued to advise all personnel - combine test with fire drill for onboard training.

83. 3.11 - Cargo Hold Sprinkler Systems
SOLAS II-2, Reg 21 & 53;
Quarterly inspection to check that: -
Hose couplings and valves are lubricated and in satisfactory condition;
Each time a cargo hold is empty, make a visual inspection of the sprinkler nozzles; &
Test the system ANNUALLY whilst the holds are empty - incorporate the test into a fire drill and use for crew training/familiarization.

84. 3.12 - Deck Water Spray Systems
SOLAS II-2, Reg 21 & 54 Section ; CDI SIR ; &
OCIMF VIQ
Quarterly inspection to check that pipelines, couplings, valves and spray heads are secure and in good condition;
Lubricate as necessary; &
Ensure that activation points are clearly marked.
Test the system at EACH DRILL and verify that spray heads are free from obstruction- use for crew training/familiarization.

85. 3.13 - Fireman’s Outfits SOLAS II-2, Reg 17 & 21; CDI SIR 9.8 - 9.14;
OCIMF VIQ 5.9.6;
Location must be clearly marked by SOLAS label!
Consists of: -
Suit of Protective Clothing;
Boots & Gloves;
A rigid helmet;
Safety Lamp;
An Axe with insulated handle;
Fireproof line; &
Self Contained Breathing Apparatus.

86. Fireman’s Outfits Monthly inspections must include:
Inspection of all pieces of equipment to ensure that outfits are ready for immediate use;
Safety lamp - test for brightness, replace batteries as required;
BA Set - inspection of mask (faceplate and rubber material), securing straps, harness and waistband, demand valve and low pressure whistle are to be tested and satisfactory;
If any problems are discovered, BA set is to be immediately removed from service until repairs are completed.

87. Fireman’s Outfits
BA sets should be stored in two widely separate locations, each location must be clearly marked;
Individual units must be stored in readily accessible condition to enable any user to “don” the set in minimum time;
BA set inspection including verification of all cylinder pressures (in use & spares); &
Each BA cylinder must have been pressure tested within the last 6 years - date stamped on neck of bottle and recorded in SRF.

88. Fireman’s Outfits
All BA cylinders must be numbered, individual pressures recorded and any alarming reduction in pressure must be considered as leakage and cylinder sent ashore for repair; &
Leaking cylinders must stored away from spare cylinders for use and marked accordingly.

89. 3.14 - Paint Locker Extinguishing System
SOLAS II-2, Reg 18.7 & 21;
CDI SIR 9.67; OCIMF VIQ
Activation Valve must be clearly marked;
Quarterly inspection of operating valve - ensure lubricated and free to turn;
Inspect internal sprinkler heads, ensure they are not blocked.
For fixed gas type - activation alarm must also be tested.

90. 3.15 - Portable Foam Applicator
SOLAS II-2, Reg 6.4 & 21;
CDI SIR 9.36; OCIMF VIQ 5.9.5;
Consists of: -
Portable tank containing 20 litre of foam making liquid;
Fire Hose;
Air-Foam nozzle, inductor type; &
One spare 20 litre tank.

91. Portable Foam Applicator
Inspect MONTHLY to verify that: -
All parts are complete and in good condition;
Check hose for heat degeneration, & that coupling rubber seals and bindings are not damaged; &
Foam liquid containers are full.
Pressure test fire hose ANNUALLY as per section 3.2;
Foam making liquid will have an expiry date - ensure that it is marked on each container and in the SRF.

92. 3.16 - International Shore Connection
SOLAS II-2, Reg 19 & 21;
CDI SIR ;
OCIMF VIQ 5.9.9;
This equipment must NEVER be used for routine ship’s activities or connecting to shore based water supply during repair periods;
It is supplied SOLELY to connect the shore based emergency services to the ship’s fire main.

93. International Shore Connection
Inspected MONTHLY to ensure that: -
Rubber seal is in good condition and fitted correctly;
Connection is complete, including gasket, nuts, bolts and washers; &
Properly secured in its designated place with clearly identifiable markings.

94. Fire Control Plans
SOLAS II-2, Reg 20 & 21; CDI SIR ; OCIMF 5.1.8;
Fire Control Plan must be posted within the accommodation detailing the location of all fire fighting appliances and other fire control measures;
IMO standard symbols must be used to identify the various pieces of equipment;
Additionally, all instructions concerning maintenance and operation of all firefighting equipment are to be kept under ONE cover, readily available and in an accessible position;
The SRF is the ideal place to keep operation and maintenance instructions - if upon inclusion of maker’s instructions the folder is too bulky - it can be split into different sections in different folders.

95. Fire Control Plans ISGOTT 4.7;
A duplicate plan is to be stored in a watertight container, located outside of the accommodation for assistance of the shorebased fire fighting personnel;
Container should include: -
General Arrangement Plan indicating location of all fire fighting appliances and other fire control measures;
Copy of the present load/discharge plan including stability information; &
A copy of the very latest crewlist.

96. Fire Control Plans
Ensure that container is inspected MONTHLY to ensure that: -
Contents are dry and in good readable condition;
Open/Close arrangements are free and easy to operate - lubricate if necessary; &
Ensure that information is maintained up to date at all times - each time info is updated, it must be recorded in the SRF.

97. Take a break, before you carry on! 10 minutes.

98. Section 4 - Miscellaneous Items
General Alarm System;
Fixed Fire Detection System;
Cargo Hold Smoke/Fire Detection System;
Fixed Sensor Gas Detection System;
Remote Trips/Shut Offs
Lifeboat Engine;
Emergency Power Supplies;
Fire Pumps; &
Watertight & Fire Doors/Emergency Escapes.

99. Section 4 - Miscellaneous Items
Breathing Air Compressor;
Oxygen Resuscitation Equipment;
Vents/Fire Dampers;
Gas Tanker Additional Rqmnts;
Chemical Tanker Additional Requirements;
Signaling Lamp;
Safety Training Videos;
Personal Protective Equipment; &
Miscellaneous Alarms.

100. 4.1 - General Alarm System SOLAS II-2, Reg 13 & 21;
CDI SIR ; OCIMF 5.11;
If possible, General Alarm activation points must be tested on a rotation basis;
The general alarm should be activated from a different location at each drill;
The SRF record should state which activation point was tested;
The alarm bells or sirens must also be inspected and it must be confirmed that each unit is in good working order.

101. 4.2 - Fixed Fire Detection System
SOLAS II-2, Reg 13, 14 & 21;
CDI ; OCIMF ;
Weekly, one detector head/sensor from each zone is to be tested;
Ensure that within 3 months, ALL detectors/sensors in the entire system have been tested;
C/O & C/E to draw up a plan and designate person(s) responsible for carrying out tests;
Each weekly test need not be recorded - only the completion of the system test schedule & system maintenance need be recorded in the SRF.

102. 4.3 - Cargo Hold Smoke/ Fire Detection System
SOLAS II-2, Reg 53;
System is to be tested on a monthly basis and must be continuously running when cargo is being carried in the holds;
For routine maintenance - refer to maker’s instructions; &
Open ended detector lines must be blown through with compressed air once every 6 months.

103. 4.4 - Fixed Sensor Gas Detection System
SOLAS II-2, Reg 13-1, ISGOTT 7.8, 8.2, 18.5 & OCIMF VIQ 5.12;
Usually fitted on tankers and maybe of the combustible element or infra red type;
The equipment must be in operation at all times whilst the vessel is in service;
For full system maintenance, refer to maker’s instructions; &
It is not necessary to record the zero and span test results in the SRF, these should be recorded on HSC Form 70 - Calibration Records.

104. Fixed Sensor Gas Detection System
Zeroing & Spanning of the system must be carried out as per the following schedule: -
Zero Test - Mechanical Weekly
Zero Test - Nitrogen Daily
Span Test Weekly & prior to commencing cargo operations.

105. 4.5 - Remote Trips/Shut Offs
Maybe electrically, mechanically, pneumatically or hydraulically activated;
ALL remote trips and shut off devices are to be tested on a QUARTERLY basis;
Testing must be carefully planned and with the full knowledge and agreement of all parties concerned; &
For further details, refer to maker’s instructions.

106. Remote Trips/Shut Offs
Entries into the SRF are only required to show the actual date that any inspection or maintenance work was carried out;
The actual result of testing each individual trip or shut off must be recorded elsewhere, i.e. cargo log book, engine log book or QMS forms.

107. 4.6 Lifeboat Engines SOLAS III, Reg 20.6 CDI Section 10, item 20;
OCIMF VIQ ;
Lifeboat engine operating instructions are to be legible and mounted in a conspicuous place;
Weekly run engine(s) for 10 minutes and test engaging of gear box unless operation without the propeller submerged will cause damage - in which case refer to maker’s instructions.
CDI Ensure that batteries & battery charging system are in good condition.

108. Lifeboat Engines
An engineer must conduct a thorough inspection of the lifeboat engines, reversing gear etc on a MONTHLY basis;
Routine maintenance as per maker’s instructions must also be carried out at this time; &
This is to include checks on oil and fuel levels.
SRF records must be in detail, all tests and maintenance carried out on the lifeboat engines.

109. Testing in the Water
SOLAS III, Reg 19, 3.3.3; CDI 10.30/31; OCIMF ;
Davit Launched lifeboat shall be launched and manoeuvred in the water at least once every 3 months during an abandon ship drill;
SOLAS III, Reg 19, 3.3.4;
Free Fall lifeboat can be lowered into the water every 3 months, provided that it is free fall launched once every 6 months
The Fire Protection System is to be tested when any lifeboat is waterborne; &
Records of each launching must be recorded in the SRF Section 5.4.

110. 4.7 - Emergency Power Supplies
SOLAS II-1 Part D, Reg 43;
OCIMF VIQ ;
The emergency source of electrical power (generator or batteries) is to be tested on a weekly basis; &
Weekly checks must also include oil levels and verification that the fuel tank is full.
Emergency generator maintenance must be carried out as per maker’s instructions and details recorded in the SRF.

111. 4.8 - Fire Pumps
SOLAS II-2 Reg 4; CDI SIR ; OCIMF VIQ 5.9.2;
The main and emergency fire pumps are to be test run on a weekly basis; &
Test must ensure that 2 jets of water can be maintained, one from the bridge wing and one from the foc’sle;
All valves must be clearly labeled and correspond to the posted starting instructions.
Fire Pump maintenance must be carried out as per maker’s instructions and details recorded in the SRF.

112. 4.9 - Watertight Doors/Fire Doors/Emergency Escapes
SOLAS II-1 Reg 24;
All watertight doors, fire doors & emergency escapes must be kept clear of obstructions at all times;
Watertight doors are to be tested on a weekly basis from both remote and local operating positions; &
Internal fire doors must be inspected and tested to ensure they close properly including doors that are held open magnetically.
All dates of testing, and details of maintenance done must be recorded.

113. 4.10 - Breathing Apparatus Compressor
CDI SIR ;
OCIMF & ;
A log of the running hours is to be maintained at the compressor;
For maintenance - refer to maker’s manual; &
Details of equipment maintenance and servicing are to be recorded in the SRF.

114. 4.11 - Oxygen Resuscitation Equipment
OCIMF VIQ ;
Inspect unit monthly;
Verify that cylinders in use and spares are full and that empty bottles are re-charged ashore as soon as possible; &
Ensure that all required components are kept within the unit and the unit is maintained in a clean and hygienic condition.
Details of recharging or unit maintenance must be recorded in the SRF.

115. Vents & Fire Flaps
OCIMF VIQ All vents, flaps and dampers etc are to be regularly inspected and operated - a good routine must be established to ensure none are omitted;
They must be greased/lubricated, rubber seals inspected & replaced as necessary;
All dogs, clips, operating handles, wires, etc are to be well maintained;
Open & Closed markings must be clearly visible as an indicator to identify which position the vent is in; &
Vent type doors must be kept free of obstructions.

116. 4.13 - Gas Tanker Additional Requirements
OCIMF VIQ Chapter 16;
Contained in IMO publication “Code for the Construction & Equipment of Ships Carrying Liquefied Gases in Bulk”;
Additional requirements include fireman’s outfits, gas masks, escape sets, showers and eye washes, deck water spray systems and ESD’s etc; &
Actual requirements depend upon ship type, age of vessel & cargoes carried - consult the Code.

117. Gas Tanker Additional Requirements
The SRF must contain details of all additional equipment carried or fitted;
It’s location and activation point (if relevant); &
Details of maintenance and test must also be recorded in the SRF; &
Under the IGC Code - PPE and BA sets are to tested by an expert annually.

118. 4.14 - Chemical Tanker Additional Requirements
OCIMF VIQ Chapter 15;
For ships built before 01 July 1986, contained in IMO publication “Code for the Construction & Equipment of Ships Carrying Dangerous Chemicals in Bulk - BCH Code)”; or
For ships built after 01 July 1986, contained in IMO publication “International Code for the Construction & Equipment of Ships Carrying Dangerous Chemicals in Bulk - IBC Code)”.

119. Chemical Tanker Additional Requirements
Additional requirements include fireman’s outfits, gas masks, escape sets, showers and eye washes, deck water spray systems and ESD’s etc; &
Actual requirements depend upon ship type, age of vessel & cargoes carried - consult the applicable Code;
The SRF must contain details of all additional equipment carried or fitted;
It’s location and activation point (if relevant);
Under the IBC Code - PPE and BA sets are to tested by an expert annually. &
Details of maintenance and test must also be recorded in the SRF.

120. 4.15 - Signalling Lamp SOLAS V, Reg 11; OCIMF 4.1.10;
Must be available for use at all times;
Monthly, inspect the casing and electrical connections for condition and tightness;
Ensure that a spare bulb is always available.

121. 4.16 - Safety Training Videos
HSC has a rental contract with Videotel to place 12 training videos on board. Additional 12 Waalport training videos are supplied!
Additionally videos maybe placed permanently onboard by HSC - these are normally topic specific and remain the property of HSC; &
The SRF must list any titles permanently carried onboard.

122. 4.17 - Personal Protective Equipment
An up to date inventory must be maintained for all equipment carried;
Certain items must be available to all personnel i.e. safety helmets, therefore the SRF inventory should only indicate items in excess of this requirement; &
Master & Safety Committee must decide on the minimum stock to be carried.

123. Personal Protective Equipment
The SRF contains a detailed list of the PPE that is mandatory and recommended for use when working onboard - Master & Safety Committee must refer to this when making up list of minimum stock;
OCIMF VIQ Inspection of PPE and inventory list must be updated QUARTERLY and requisitions submitted (every 4 months) to replenish diminished stock;
Condition should be reported as new, used or poor.

124. 4.18 - Miscellaneous Alarms
Used to identify alarms onboard that are not covered elsewhere in the testing program;
i.e. Provision Room Alarm or Hospital Alarm; Dead Man Alarm
Once identified, additional alarms must be added to the list provided - their frequency of test & department or rank responsible for testing must also be indicated; &
Dates of each test must also be maintained in the SRF.

125. Section 5 - Records of Drills & Inspections
Weekly SOLAS inspections;
Monthly SOLAS inspections;
Emergency Situation Drill Program;
Record of Emergency Drills;
Emergency Steering Drills; &
Oil Spill & Pollution Drills.

126. 5.1 - Weekly SOLAS Inspection
SOLAS III, Reg 20.6;
CDI SIR 10.97;
Following tests & inspections must be carried out: -
All survival craft, rescue boats and launching appliances to ensure they are ready for use;
Lifeboat engine(s) run as per SRF 4.6;
The General Alarm must be tested as per SRF 4.1; &
This is only a record of the inspection - details of any maintenance or testing carried out on SOLAS equipment, MUST be recorded under sections 2, 3 or 4 of the SRF.

127. 5.2 - Monthly SOLAS Inspection
SOLAS III, Reg 20.7;
CDI SIR 10.98;
Following tests & inspections must be carried out: -
All Life Saving Appliances including lifeboat equipment;
Refer to HSC Form 67 A/B to assist with this inspection; &
This is only a record of the inspection - details of any maintenance or testing carried out on SOLAS equipment, MUST be recorded under sections 2, 3 or 4 of the SRF.

128. 5.3 - Emergency Situation Drill Program
ISM Code Section 8.2;
HSC requires that a drill covering at least one of the emergency situations shown in this section of the SRF is conducted each month;
This must be in addition to drills specified elsewhere;
Senior Officers are to make maximum use of the OPCP Manual when planning & preparing drill scenarios; &
Drill analysis including recommendations must be forwarded to HSC QMS Dept.

129. 5.4 - Record of Emergency Drills
SOLAS III, Reg 19;
A record of every emergency drill carried out onboard is to be retained on board;
Date, Time and Type of Drill in the Deck Logbook; &
Full details (date, description of drill & outcome of drill etc) to be recorded in the SRF 5.4.

130. 5.5 - Emergency Steering Drills
SOLAS V, Reg 19-2;
To be carried out at intervals not exceeding 3 months;
In Deck Logbook record date, time and type of drill;
Full Details of Emergency Steering Drill (persons involved, situations simulated, outcome, etc) to be recorded in SRF section 5.5.

131. 5.6 - Oil Spill & Pollution Drills
Drills should also include familiarization with garbage disposal, sewage and atmospheric pollution regulations and related HSC procedures and instructions;
Senior Officers should refer to the OPCP Manual & SOPEP and/or VRP when planning such drills;
Drills should be varied and involve as many crewmembers as possible.

132. Oil Spill & Pollution Drills
A record of all oil spill and pollution drills carried out onboard are to be retained on board;
Date & Type of drill must be recorded in the Deck Logbook and SOPEP;
Full details, persons involved, outcome of drill, etc are to be recorded in the SRF 5.6.

133. Drill Plan Drills are carried out in accordance with
SOLAS requirements
ISM Code requirements
company requirements
It is recommended
to vary scenarios
to interchange roles of crew member
to repeat drills if unsatisfactory carried out

134. End of course – Safety(maintenance)
The final session has now been completed!
Now you have had an review on different requirements on the maintenance of your safety equipment on board!
If there is any open or unanswered question, please consult SOLAS or contact your agency instructor.
With the knowledge you have now, please take the questionnaire and check on all questions again!

135. Thanks for participating and we wish you always safe sailings!
F i n a l l y
We hope you will find this course useful and the content will help you to prepare for the next forthcoming audit!
If you have any comments please write them down and send them to the HSC Crew Operation Manager!
Thanks for participating and we wish you always safe sailings!