1. Chair’s Report October 2014

2. The Board Chair: Eric Dorfman – Director Whanganui Regional Museum Deputy Chair: Michael Houlihan – Ministry of Culture and Heritage Secretary: Dilys Johns – Senior Research Fellow University of Auckland Treasurer/Membership Secretary: Wen Powles – International Strategy Advisor, Te Papa, replaced by Victoria Esson, Manager National Services Te Paerangi Member: Ian Griffin – Director Otago Museum Member: Courtney Johnston – Director Dowse Art Museum Member: Conal McCarthy – Programme Director, Victoria University of Wellington Member: Phillipa Tocker - Executive Director, Museums Aotearoa

3. Finance and Membership

4. Membership Comments from Stefanie Ward (Te Papa Finance Officer) Membership $ has increased by 65% in 2014 contributing to an increase in revenue. Membership volumes have increased by approx 50% of the 2013 level of 51. We moved from a category 2 (2013) to category 1 (2014) increasing the amounts paid to ICOM Timing of cash received from members and transferring funds to ICOM lead to timing differences to the operating surplus/deficit for the period. See membership analysis, income received over 3 years. 2013 Conference made a small loss of $285 - details of 2014 conference is not yet available. ICOM NEW ZEALAND NATIONAL COMMITTEE Membership Analysis Total MembershipNZD $ 2013 11,830.00 2014 19,400.00 31,230.00 65% growth rate in memberships. Funds received into bank:NZD $ Dec-12 5,600.00 Jan 13- Dec 13 17,140.00 Jan 14 -Aug 14 8,490.00 31,230.00

5. ICOM NEW ZEALAND NATIONAL COMMITTEE Statement of Financial Position As at Dec 2013 (Jan 2013 - Dec 2013) Capital: This Year Prior Year Profit and Loss 19,344.13 14,021.74 Plus Current Year Operating Surplus/(Deficit) 7,698.55 5,322.39 TOTAL CAPITAL FUNDS 27,042.68 19,344.13 Represented By: This Year Prior Year CURRENT ASSETS Main bank Account27,042.689,173.82 CURRENT LIABILITIES - - NET WORKING CAPITAL 27,042.68 9,173.82 TERM ASSETS Term Deposit - 10,170.31 NET ASSETS 27,042.68 19,344.13

6. ICOM NEW ZEALAND NATIONAL COMMITTEE Statement of Comprehensive Income As at Dec 2013 (Jan 2013 - Dec 2013) Income: Membership 17,140.00 Conference 1,492.00 Bank Interest 112.18 TOTAL INCOME 18,744.18 Expenses: Membership to ICOM 9,149.32 Bank Fees 83.02 Conference 1,777.69 Stamps 35.60 TOTAL EXPENSES 11,045.63 Surplus/(Deficit) 7,698.55

7. Communication

11. Blue Shield

13. Toolkit for Disaster Preparedness Hanna Pennock and Eric Dorfman

14. DON’T PROCEED Y N GAP ANALYSIS DECSION TREE Does sufficient legislation already exist? Are there sufficient standard practices that make legislation unnecessary ? Y N PROCEED Can sufficient resourcing be found to service it? Y N Decisions and questions around: Mechanisms to facilitate institutional and professional body participation Coverage Insurance Outputs Ongoing financial support Stakeholders/governance group membership Review of other countries when setting up structure Gap analysis Write a letter to constituents explaining why Proceed? YN Draft a paper for dissemination to constituents, advising of intention to form Call a meeting of stakeholders Formal application to ICBS for national recognition Pillars follow their own internal processes Formal recognition Formal structure Strategic Plan Annual Business Plan

15. DON’T PROCEED Y N GAP ANALYSIS DECSION TREE Does sufficient legislation already exist? Are there sufficient standard practices that make legislation unnecessary ? Y N PROCEED Can sufficient resourcing be found to service it? Y N Decisions and questions around: Mechanisms to facilitate institutional and professional body participation Coverage Insurance Outputs Ongoing financial support Stakeholders/governance group membership Review of other countries when setting up structure Gap analysis Write a letter to constituents explaining why Proceed? YN Draft a paper for dissemination to constituents, advising of intention to form Call a meeting of stakeholders Formal application to ICBS for national recognition Pillars follow their own internal processes Formal recognition Formal structure Strategic Plan Annual Business Plan