1. Procurement Innovation for Cloud Services in Europe Sara Garavelli, Trust-IT Services s.garavelli@trust-itservices.com @saragaravelli www.picse.eu @PICSEPROCURE

2. PICSE Mission The Helix Nebula Initiative & PICSE: Towards a European Open Science Cloud, 26 June 2015, Geneva, Switzerland 215/08/2015 Driving PICSE forward:

3. Listening to the public sector users: cloud procurement barriers Source: D3.1 Procurement Barriers Report http://picse.eu/publications/deliverables/d31-procurement-barriers-report The Helix Nebula Initiative & PICSE: Towards a European Open Science Cloud, 26 June 2015, Geneva, Switzerland

4. A focus on public research organisations 415/08/2015 PICSE Case Studies The Helix Nebula Initiative & PICSE: Towards a European Open Science Cloud, 26 June 2015, Geneva, Switzerland National research organisations RIs projects Open standards for ICT procurement EC Libraries Helix Nebula Initiative demand-side

5. A focus on public research organisations: cloud procurement main challenges Many existing procurement policies do not foresee provisioning services on-demand Procuring innovative services requires new skills and competences Developing a standalone test to verify the suitability and ROI is not easy A standard legal and contractual framework for cloud services does not exist Unsuccessful cloud tenders: no bidders replied 515/08/2015 No cloud-oriented procurement policies No standard contracts No consolidated method to evaluate business cases for cloud computing No standard cloud tender templates The Helix Nebula Initiative & PICSE: Towards a European Open Science Cloud, 26 June 2015, Geneva, Switzerland

6. A focus on public research organisations: main lessons learnt 615/08/2015 The Helix Nebula Initiative & PICSE: Towards a European Open Science Cloud, 26 June 2015, Geneva, Switzerland Successful procurement actions show that it is essential for the procuring organisation to possess a very good knowledge of cloud Technical, legal, procurement and financial aspects of cloud computing must be addressed by the cloud procurement team who must work together and be involved at different stages of the procurement process Business needs vs technical specifications The adoption of cloud-based standards is encouraged Talk to the providers

7. A focus on public research organisations: main lessons learnt 715/08/2015 The Helix Nebula Initiative & PICSE: Towards a European Open Science Cloud, 26 June 2015, Geneva, Switzerland Buying Infrastructure as a Service (IaaS), combined with an independent performance test, is similar to purchasing traditional ICT goods. The level of confidence for SaaS/PaaS is not the same. The procurement process of cloud IaaS is shorter (compared to a traditional procurement of large-scale H/W resources) Joint procurement is a good practice to share risks & legal burdens, especially when procuring innovation! Joint procurement allows to aggregate demand and budget therefore more negotiation & customization power

8. PICSE Wizard: Cloud service procurement made easy 815/08/2015 An easy-to-use web-based service to help public research organisations make informed decisions about how to procure cloud services 2 main functions: Find the best cloud procurement model for you Assess how suitable your current procurement process is for procuring cloud services The Helix Nebula Initiative & PICSE: Towards a European Open Science Cloud, 26 June 2015, Geneva, Switzerland Online in July 2015!

9. Find the best cloud procurement model for you 915/08/2015 Procurement StepsProcurement ChecklistOur Tips Examples taken from the Commercial Procurement process The Helix Nebula Initiative & PICSE: Towards a European Open Science Cloud, 26 June 2015, Geneva, Switzerland

10. Assess how suitable your current procurement process is for procuring cloud services 1015/08/2015 5 measurement areas (Policy & Organisation; Processes; Staff; Tools; Cloud Service Providers) 33 measurement elements (e.g Cloud Best Practices Documented, Technical requirements definition,Tender evaluation criteria, CSP Certifications, Usage of standards, etc.) The Helix Nebula Initiative & PICSE: Towards a European Open Science Cloud, 26 June 2015, Geneva, Switzerland Conclusions from EU28 Cloud secure conference, ENISA & Latvian presidency: Need for clear procurement guidelines built on cooperation between industry and public sector

11. Thank you - Questions? 1115/08/2015 Contact us: Sara Garavelli s.garavelli@trust-itservice.com @saragaravelli The Helix Nebula Initiative & PICSE: Towards a European Open Science Cloud, 26 June 2015, Geneva, Switzerland