1. LANGUAGE ASSISTANCE SERVICES OCR Resolution Agreement OCR Docket Number 07105002 Tulsa Public Schools SCHOOL YEAR 2013-2014

2. WHAT LANGUAGES ARE SPOKEN IN TULSA PS? Language Diversity

3. Top 10 Languages Spoken in Tulsa PS

4. Languages Spoken in Tulsa PS 77 different languages are represented in Tulsa PS 29% of students speak a language other than English in the home 93% of students with another language speak Spanish in the home

5. WHY ARE LANGUAGE ASSISTANCE SERVICES REQUIRED? Legal Requirements

6. Title VI of the Civil Rights Act of 1964 Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, and national origin. Under Title VI, “No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program to which this part applies.” National origin is interpreted by OCR to apply to anyone of Limited English Proficiency.

7. May 1970 Memorandum Issued May 25, 1970 by J. Stanley Pottinger, Director, Office of Civil Rights “School districts have the responsibility to adequately notify national origin-minority group parents of school activities which are called to the attention of other parents. Such notice in order to be adequate may have to be provided in a language other than English.”

8. Tulsa PS Board of Education Policy BOE Policy 9501: Interpretation and Translation Services for District Parents and Guardians BOE Regulation 9501-R: Identification & Reporting Translation Services Interpretation Services Essential Meetings & Functions Review & Evaluation

9. WHAT LANGUAGE ASSISTANCE SERVICES ARE AVAILABLE? District Services

10. Interpretation & Translation Services Interpretation services refer to oral interpretation of a spoken language into another spoken language. Translation services refer to written translation of a document from one language to another language. Language Line TransAct Parent Notifications EduPortal for existing translated district documents Site interpreters & translators District language interpreters

11. Language Line Services Phone interpretation services available in 200+ languages Calls can be made from any phone Must have client ID # and TPS employee ID # number to access Quick reference guide: http://bit.ly/1buaLTQ http://bit.ly/1buaLTQ

12. TransAct Parent Notifications School documents already translated into 20+ languages www.transact.com Must have tulsaschools.org email address to register for access Quick Start Guide: http://bit.ly/15Ojbxu http://bit.ly/15Ojbxu

13. Site Interpreters & Translators Depending on the size of the language subgroup at your site, site staff has been identified as site interpreters and/or translators. Interpreters & translators have been assessed for language competency and trained on interpreter role, skills, ethics, confidentiality, and legal factors. Site staff who have not been assessed and trained may not provide language assistance services. A list of identified site interpreters & translators is maintained by the Title III Office, Human Capital, and the site office.

14. District Language Interpreters To schedule the following, please email Palmira Saldivar or Zaida Kepford, District Language Interpreters: Request for on-site interpreter (5 day notice) Request for interpretation equipment Request for interpreter/translator language competency testing Request for document translation (10 day notice) Request for on-site training for staff on using language assistance services

15. WHO NEEDS LANGUAGE ASSISTANCE SERVICES? Customer Identification

16. Who Needs Language Assistance Services? Other alert in PowerSchool indicates that parent has requested interpretation or translation. Hover over symbol in PowerSchool and alert box will state interpretation or translation and language requested. Requested through Home Language Survey. It can also be added as needed through regular communication.

17. Logging of Language Assistance Services Logging of language assistance is a required activity under the OCR Resolution Agreement Language assistance information must be logged by staff member requesting services Logging is currently available in PowerSchool and will become available in PowerTeacher in early December Step by step logging procedures are available on the ELD website under Language Assistance Services

18. HOW DO WE NOTIFY PARENTS OF LANGUAGE ASSISTANCE SERVICES? Parent Notification

19. Parent Notification of Language Assistance Services Interpreter signs should be on display in the office of every school and department for parents to view. Language assistance services are provided to parents at no cost to Limited English Proficient parents and/or guardians.

20. Parent Notification of Language Assistance Services Interpreter signs can be printed from www.transact.com or requested from the Title III Office. www.transact.com

21. HOW ARE PROVIDERS ASSESSED & TRAINED TO PROVIDE SERVICES? Language Competency

22. Language Competency Testing for Interpreters & Translators Administered by District Language Interpreters with advanced language proficiency certifications Testing required only one time during continuous employment If the language competency test is not passed, the employee may re-take the test once every 6 months if they choose

23. Language Competency Testing: Interpretation Oral language competency is assessed in both English and the target language through school-based scenarios including enrollment, discipline, and health issues Scored on a rubric of oral language competency with a scale of 1 to 4: 1 is not passing 2 is passing 3 is good 4 is advanced

24. Language Competency Testing: Translation Two-part assessment based on a current TPS school document: Brief document translation Editing of sample translated paragraph Bilingual word-to-word dictionary provided Scored as pass or fail

25. QUESTIONS REGARDING LANGUAGE ASSISTANCE SERVICES Contact Information

26. Laura Grisso Title III Administrator 918-746-6487 grissla@tulsaschools.org Palmira Saldivar District Language Interpreter 918-746-6282 saldipa@tulsaschools.org Zaida Kepford District Language Interpreter 918-746-6112 kepfoza@tulsaschools.org Additional resources & training information can be found under Language Assistance Services on the English Language Development (ELD) webpage at http://academics.tulsaschools.org http://academics.tulsaschools.org